HRM3703 Assignment 2 (DETAILED ANSWERS) Semester 1 2025 - DISTINCTION GUARANTEED

HRM3703 Assignment 2 (DETAILED ANSWERS) Semester 1 2025 - DISTINCTION GUARANTEED - DISTINCTION GUARANTEED - DISTINCTION GUARANTEED Answers, guidelines, workings and references ,.Question 1 Jonathan and Sizzile work in the HR Department at Ultimate ScrubsHub, a company that supplies hospital and theatre clothing for the medical industry. The company has expanded over the last two years, and they now employ more than 350 staff members. They want to lighten the burden on the HR Department and streamline HR processes and they have decided to move away from Excel Spreadsheets and other mechanisms for manual record-keeping and they are aiming to implement an HRIS. The Board of Directors recognises that needs analysis will have to be done. They ask Jonathan and Sizzile to prepare a presentation to explain what the needs analysis and needs analysis planning would entail as the first phase. Jonathan and Sizzile ask your help to prepare a draft presentation outlining needs analysis planning (4 marks – ½ marks are awarded) and the key role players in the needs analysis for Ultimate ScrubsHub. When identifying the key role players, use the information in Table 3.1 in the 5th edition of the prescribed book. Identify four role players for each activity in the needs analysis planning (8 marks – ½ marks are awarded). [12] ________________________________________ Question 2 Read the case study at the end of Chapter 4 in the 5th edition of your prescribed book for HRM3703. Use the information in chapter 4 of your prescribed book together with the additional information about RFPs that we provided in Lesson 04 and the information below to prepare a brief outline of the content to be included in the RFP that Larson Property Management has to make available to the HRIS vendors to acquire an HRIS with an applicant tracking system (ATS) for their staffing process that will address their specific needs (9 marks, ½ marks are awarded). Remember that the outline that you have to prepare is aimed at the HRIS vendors. Management wants the new system up and running before 30 June 2025 and it should be able to integrate with the current HRIS system that the company has recently adopted. The HR Director is of the opinion that one month would be sufficient for testing before full roll-out. Pretend that you are working at Larson Property Management in their HR Department. The HR and IT team has already established the following, the HRIS design will occur in two phases logical and physical design. In terms of the physical design the HR business process will include identifying vacancies and getting these approved, determine what is required in these positions, advertise these positions and recruit potential applicants, keep track of these applicants during the recruitment and selection process, choose the most suitable applicants from the pool of applicants by means of interview (after shortlisting); and lastly choosing the right applicants to fill the vacancies and then integrating them into Larson Property Management. Typical HR processes that will be involved include: HR planning, job analysis, recruitment, tracking applicants, selection, job offers and keeping record during all these steps. When considering the physical design, Larson Property Management will have to look at the complete staffing process and this will help them to establish all the requirements needed, for example workflow, how to keep track of the process on the Web while enabling Web advertisements and job seekers to apply for the positions. [9] ________________________________________ Question 3 Refer to Larson Property Management in Question 2 above. Assume that Larson Property Management has now decided on a suitable vendor, and they want to start using their chosen system. Can they just acquire and implement the system, or would there be more steps to follow? Use the information in chapter 5 of the prescribed book (5th edition) to advise your colleagues at Larson Property Management on the above. Provide a detailed discussion and apply this to the specific ATS that Larson Property Management would like to implement (10 marks, ½ marks are allocated). [10]