OFFICE OF MUNICIPAL CLERK
CHAPTER 2- EXAM QUESTIONS WITH
COMPLETE SOLUTIONS
What are duties of Chief Administrative Officer of All Elections? - ANSWER-1. Certify
vacancies at a local level.
2. Maintain receipt of nominating petitions and certification to the County Clerk of
local candidates nominated by petition.
3. Exercise quasi-judicial authority in determining the validity of petitions.
4. Conduct the drawing for positions of candidates on the local ballot.
5. Furnish material for local elections.
6. Suggest polling places.
7. Maintain receipt of election results.
8. Certify to the County Clerk persons elected to partisan county committee offices in
each election district.
9. Canvass the votes for and certify election of candidates for municipal office in non-
partisan local governments.
What are the duties of Administrative Officer? - ANSWER-1. Acceptance of
applications for licenses and permits and the issuance of licenses and permits,
except where statute or municipal ordinance has delegated that responsibility to
some other municipal officer.
2. Issue assessment search certificates.
3. Conduct business with other municipal departments as directed by the Governing
Body.
4. Serve as information officer to the public and to the media.
5. Purchase equipment and supplies when required.
6. Maintain personnel records when required.
7. Certify to the municipality's Bond Counsel as to the proper advertising, filing of
Supplemental Debt Statement and that no protests have been filed with the
municipality as to the adoption of bond ordinances.
What are the duties of Records Coordinator and Manager? - ANSWER-Responsible
for implementing local archives and records retention programs as mandated.
What are the Other Duties of Municipal Clerk? - ANSWER-Other duties that may be
imposed by State Statutes, Regulations or Municipal Ordinances or Regulations
Who are the 7 Principal Appointed Municipal Officials? - ANSWER-Chief
Administrative Officer
Chief Financial Officer
Municipal Attorney
Municipal Engineer
Municipal Clerk
Tax Collector
Tax Assessor
, When must Municipal Clerk be recertified? - ANSWER-Every 2 years
Who conducts exams for certification of a Registered Municipal Clerk? - ANSWER-
Division of Local Government Services of the Department of Community Affairs
How many days prior to expiration must Municipal Certificate be renewed? -
ANSWER-30 days prior to expiration date
How much does it cost to apply for issuance of Registered Municipal Clerk
Certificate? - ANSWER-$50.00 payable to State Treasurer
How much does it cost to take state exam? - ANSWER-$50.00 payable to State
Treasurer
If Municipal Clerk Certification was issued prior to October 1, 1998, when must be
recertified? - ANSWER-every two years by September 30th
If Municipal Clerk Certification was issued after October 1, 1998, when must it be
recertified? - ANSWER-Every two years from date of issue
What must accompany application for renewal of Registered Municipal Clerk
Certificate? - ANSWER-Proof of earning at least 2.0 Continuing Education Units
Can time served for Acting Clerk be credited for time served as Municipal Clerk for
Tenure purposes? - ANSWER-No.
Can governing body appoint a person who holds a Registered Municipal Clerk
Certificate as Acting Clerk? - ANSWER-No, must be appointed Municipal Clerk
When does Municipal Clerk receive Tenure? - ANSWER-When reappointed after
serving 3 consecutive years
Can governing body deny increase in salary to the 4 Statutory Officers, if increase
was given to all other Municipal Officers and Employees? - ANSWER-No, unless
they can show good cause.
Can governing body reduce salary of the 4 Statutory Officers, if similar reduction was
made for all other Municipal Officers and employees? - ANSWER-Yes, as long as
reduction was made for all other officers and employees
When may a Municipal Clerk's Certification be revoked or suspended by DLGS
Director? - ANSWER-1. Dishonest Practices
2. Willful or intentional failure, neglect or refusal to comply with Constitution or laws
3. Other good cause
Can governing body or Chief Executive Officer of Municipality request a review by
Director of the practices of the Municipal Clerk? - ANSWER-Yes they can request a
review
CHAPTER 2- EXAM QUESTIONS WITH
COMPLETE SOLUTIONS
What are duties of Chief Administrative Officer of All Elections? - ANSWER-1. Certify
vacancies at a local level.
2. Maintain receipt of nominating petitions and certification to the County Clerk of
local candidates nominated by petition.
3. Exercise quasi-judicial authority in determining the validity of petitions.
4. Conduct the drawing for positions of candidates on the local ballot.
5. Furnish material for local elections.
6. Suggest polling places.
7. Maintain receipt of election results.
8. Certify to the County Clerk persons elected to partisan county committee offices in
each election district.
9. Canvass the votes for and certify election of candidates for municipal office in non-
partisan local governments.
What are the duties of Administrative Officer? - ANSWER-1. Acceptance of
applications for licenses and permits and the issuance of licenses and permits,
except where statute or municipal ordinance has delegated that responsibility to
some other municipal officer.
2. Issue assessment search certificates.
3. Conduct business with other municipal departments as directed by the Governing
Body.
4. Serve as information officer to the public and to the media.
5. Purchase equipment and supplies when required.
6. Maintain personnel records when required.
7. Certify to the municipality's Bond Counsel as to the proper advertising, filing of
Supplemental Debt Statement and that no protests have been filed with the
municipality as to the adoption of bond ordinances.
What are the duties of Records Coordinator and Manager? - ANSWER-Responsible
for implementing local archives and records retention programs as mandated.
What are the Other Duties of Municipal Clerk? - ANSWER-Other duties that may be
imposed by State Statutes, Regulations or Municipal Ordinances or Regulations
Who are the 7 Principal Appointed Municipal Officials? - ANSWER-Chief
Administrative Officer
Chief Financial Officer
Municipal Attorney
Municipal Engineer
Municipal Clerk
Tax Collector
Tax Assessor
, When must Municipal Clerk be recertified? - ANSWER-Every 2 years
Who conducts exams for certification of a Registered Municipal Clerk? - ANSWER-
Division of Local Government Services of the Department of Community Affairs
How many days prior to expiration must Municipal Certificate be renewed? -
ANSWER-30 days prior to expiration date
How much does it cost to apply for issuance of Registered Municipal Clerk
Certificate? - ANSWER-$50.00 payable to State Treasurer
How much does it cost to take state exam? - ANSWER-$50.00 payable to State
Treasurer
If Municipal Clerk Certification was issued prior to October 1, 1998, when must be
recertified? - ANSWER-every two years by September 30th
If Municipal Clerk Certification was issued after October 1, 1998, when must it be
recertified? - ANSWER-Every two years from date of issue
What must accompany application for renewal of Registered Municipal Clerk
Certificate? - ANSWER-Proof of earning at least 2.0 Continuing Education Units
Can time served for Acting Clerk be credited for time served as Municipal Clerk for
Tenure purposes? - ANSWER-No.
Can governing body appoint a person who holds a Registered Municipal Clerk
Certificate as Acting Clerk? - ANSWER-No, must be appointed Municipal Clerk
When does Municipal Clerk receive Tenure? - ANSWER-When reappointed after
serving 3 consecutive years
Can governing body deny increase in salary to the 4 Statutory Officers, if increase
was given to all other Municipal Officers and Employees? - ANSWER-No, unless
they can show good cause.
Can governing body reduce salary of the 4 Statutory Officers, if similar reduction was
made for all other Municipal Officers and employees? - ANSWER-Yes, as long as
reduction was made for all other officers and employees
When may a Municipal Clerk's Certification be revoked or suspended by DLGS
Director? - ANSWER-1. Dishonest Practices
2. Willful or intentional failure, neglect or refusal to comply with Constitution or laws
3. Other good cause
Can governing body or Chief Executive Officer of Municipality request a review by
Director of the practices of the Municipal Clerk? - ANSWER-Yes they can request a
review
