CTCD Exam: Questions With Precision-Verified
Solutions
Vendor Performance Tracking System (VPTS) Right Ans - Collects vendor
performance reports from agencies. Allows agencies to score vendors, track
vendor performance, and provide information about vendor performance to
contract developers.
What is a function of the CPA? Right Ans - 1. State tax collector and
treasury
2. State accountant
3. Revenue estimation and forecast
4. Purchasing support and oversight
5. Statewide-term contracts for use by over 200 state agencies and
universities
What are the fundamentals of procurement? Right Ans - 1.
Fairness/Transparency
2. Best Value for the State
3. Own the Mission
4. Good Steward of Public Funds
What is the purpose and function of the SPD? Right Ans - 1. Central
authority for the procurement of NON-IT GOODS AND SERVICES
2. Manages statewide contracts and exercises procurement authority
delegation
3. Provides guidance on procurement practices
4. Oversight and procurement assistance
Divisions of the SPD Right Ans - 1. Procurement Policy and Outreach
2. Contract Development
3. Contract Management
4. Historically Underutilized Business
5. Statewide Fleet, Travel, and Mail
Divisions of Procurement Policy and Outreach Right Ans - 1. Training and
Policy Development
2. Outreach
,3.Procurement Oversight and Delegation
Function of Training and Policy Development (part of Procurement Policy and
Outreach) Right Ans - 1. Develops and administers BTP, CTCD, CTCM
training
2. Provides continuing education courses required for maintenance of
certifications
3. Conducts policy research and clarification
Function of Outreach (part of Procurement Policy and Outreach) Right Ans
- 1. TXSmartBuy support and membership
2. Electronic State Business Daily (ESBD)
3. Centralized Master Bidders List (CMBL)
4. Vendor Performance Tracking System (VPTS)
Function of Procurement Oversight and Delegation (POD) (part of
Procurement Policy and Outreach) Right Ans - 1. Performs reviews of
service solicitations over $100K (30 days) and delegates purchasing authority
2. Submits solicitations of anticipated value of $5Million or greater for
Contract Advisory Team (CAT) review
Function of Contract Development Right Ans - 1. Develops Term, Managed,
and TXMAS Contracts
2. Performs reviews for solicitations of goods over $50K (30 days) via Open
Market Requisitions (OMR) and approves delegation of purchasing authority
Function of Historically Underutilized Business Program (HUB) Right Ans -
Allows equal business opportunities
to disadvantaged groups in an effort to remedy disparity in state procurement
and contracting.
1. Certifies Texas-based vendors as HUBs: minority owned, woman owned, or
service-disabled veteran owned
2. Contract Developers or purchasers must make a good faith effort to identify
HUB subcontracting opportunities when the contract value is $100K or
greater
Function of Contract Management Right Ans - Assists state agencies',
higher education institutions, Texas SmartBuy Members, and contractors
with:
, 1. day-to-day contract management
2. contract administration
3. reporting requirements
4. vendor performance issues related to statewide contracts
Function of Statewide Fleet, Travel, and Mail Right Ans - 1. Office of Vehicle
Fleet Management: manages the state vehicle reporting system
2. Statewide Travel Management Program: provides travel services contracts -
required for state agencies and available to TX SmartBuy members
3. Statewide Mail Operations: delivers and collects interagency mail for state
agencies
Agency Procurement Submissions and Documents to SPD Right Ans - 1.
Agency Procurement Plan
2. Agency Management Procedures
3. Agency Contract Management Handbook
4. HUB Program Reports
Agency Procurement Plans Right Ans - Due annually by November 30th to
SPD for: identifying management controls, purchasing oversight, and gaps of
needs
Agency Contract Management Handbook Right Ans - Each agency must
publish a handbook that establishes consistent policies and practices, may
include standard contract provisions and formats
Agency Contract Management Procedures Right Ans - Each agency must
provide for: assessment of the risk of fraud, waste, and abuse; identification of
contracts that require enhanced monitoring; establishment of clear levels of
purchasing accountability
HUB Program Reports Right Ans - Each agency must submit its HUB
expenditures to SPD HUB program for inclusion in the HUB report
Applications supported by SPD Right Ans - Texas SmartBuy, ESBD, CMBL,
VPTS
Texas SmartBuy Right Ans - The State's eProcurement system for non-IT
goods and services. Used to competitively bid and award state contracts.
Solutions
Vendor Performance Tracking System (VPTS) Right Ans - Collects vendor
performance reports from agencies. Allows agencies to score vendors, track
vendor performance, and provide information about vendor performance to
contract developers.
What is a function of the CPA? Right Ans - 1. State tax collector and
treasury
2. State accountant
3. Revenue estimation and forecast
4. Purchasing support and oversight
5. Statewide-term contracts for use by over 200 state agencies and
universities
What are the fundamentals of procurement? Right Ans - 1.
Fairness/Transparency
2. Best Value for the State
3. Own the Mission
4. Good Steward of Public Funds
What is the purpose and function of the SPD? Right Ans - 1. Central
authority for the procurement of NON-IT GOODS AND SERVICES
2. Manages statewide contracts and exercises procurement authority
delegation
3. Provides guidance on procurement practices
4. Oversight and procurement assistance
Divisions of the SPD Right Ans - 1. Procurement Policy and Outreach
2. Contract Development
3. Contract Management
4. Historically Underutilized Business
5. Statewide Fleet, Travel, and Mail
Divisions of Procurement Policy and Outreach Right Ans - 1. Training and
Policy Development
2. Outreach
,3.Procurement Oversight and Delegation
Function of Training and Policy Development (part of Procurement Policy and
Outreach) Right Ans - 1. Develops and administers BTP, CTCD, CTCM
training
2. Provides continuing education courses required for maintenance of
certifications
3. Conducts policy research and clarification
Function of Outreach (part of Procurement Policy and Outreach) Right Ans
- 1. TXSmartBuy support and membership
2. Electronic State Business Daily (ESBD)
3. Centralized Master Bidders List (CMBL)
4. Vendor Performance Tracking System (VPTS)
Function of Procurement Oversight and Delegation (POD) (part of
Procurement Policy and Outreach) Right Ans - 1. Performs reviews of
service solicitations over $100K (30 days) and delegates purchasing authority
2. Submits solicitations of anticipated value of $5Million or greater for
Contract Advisory Team (CAT) review
Function of Contract Development Right Ans - 1. Develops Term, Managed,
and TXMAS Contracts
2. Performs reviews for solicitations of goods over $50K (30 days) via Open
Market Requisitions (OMR) and approves delegation of purchasing authority
Function of Historically Underutilized Business Program (HUB) Right Ans -
Allows equal business opportunities
to disadvantaged groups in an effort to remedy disparity in state procurement
and contracting.
1. Certifies Texas-based vendors as HUBs: minority owned, woman owned, or
service-disabled veteran owned
2. Contract Developers or purchasers must make a good faith effort to identify
HUB subcontracting opportunities when the contract value is $100K or
greater
Function of Contract Management Right Ans - Assists state agencies',
higher education institutions, Texas SmartBuy Members, and contractors
with:
, 1. day-to-day contract management
2. contract administration
3. reporting requirements
4. vendor performance issues related to statewide contracts
Function of Statewide Fleet, Travel, and Mail Right Ans - 1. Office of Vehicle
Fleet Management: manages the state vehicle reporting system
2. Statewide Travel Management Program: provides travel services contracts -
required for state agencies and available to TX SmartBuy members
3. Statewide Mail Operations: delivers and collects interagency mail for state
agencies
Agency Procurement Submissions and Documents to SPD Right Ans - 1.
Agency Procurement Plan
2. Agency Management Procedures
3. Agency Contract Management Handbook
4. HUB Program Reports
Agency Procurement Plans Right Ans - Due annually by November 30th to
SPD for: identifying management controls, purchasing oversight, and gaps of
needs
Agency Contract Management Handbook Right Ans - Each agency must
publish a handbook that establishes consistent policies and practices, may
include standard contract provisions and formats
Agency Contract Management Procedures Right Ans - Each agency must
provide for: assessment of the risk of fraud, waste, and abuse; identification of
contracts that require enhanced monitoring; establishment of clear levels of
purchasing accountability
HUB Program Reports Right Ans - Each agency must submit its HUB
expenditures to SPD HUB program for inclusion in the HUB report
Applications supported by SPD Right Ans - Texas SmartBuy, ESBD, CMBL,
VPTS
Texas SmartBuy Right Ans - The State's eProcurement system for non-IT
goods and services. Used to competitively bid and award state contracts.
