MCPPO-Public Contracting Overview
UPDATED ACTUAL Exam Questions and
CORRECT Answers
Best Value - CORRECT ANSWER - Awarding contracts based on several factors
Factors for Awarding Contracts - CORRECT ANSWER - Vendor's ability to successfully
complete the contract on time and at the quality level specified, at the offered price
Technical quality of the supplies or services offered
Vendor's Past performance on similar contracts.
Principal Objective of Public Purchasing - CORRECT ANSWER - Obtain the materials,
services, and facilities are required by public organizations,
When and where the materials, services and facilities are needed
At the best price reasonably available,
Through open, fair competition,
At a reasonable cost
Key Control Activities related to Procurement - CORRECT ANSWER - Establishing
Authority for Approval of Transactions ,
Establishing Responsibility for executing Transactions,
Segregation of Duties
Control of access to Assets and Records
Monitoring
prior appropriation - CORRECT ANSWER - Municipal finance law and State law
prohibits cities and towns from expending funds on particular items beyond the specific
appropriation without prior authorization before entering into a contract
, Four elements of a contract - CORRECT ANSWER - mutual assent,
Offer and acceptance
Consideration (amount of money paid, but can be another form of payment)
Contract terms
Prohibit Payment - CORRECT ANSWER - You cannot pay a vendor unless there is a
signed contract per law, even if they have provided supplies and services
Collective Purchasing Agreement - CORRECT ANSWER - One of the participating
jurisdictions will assume the lead role in advertising and awarding the contract and act as the
procurement officer on behalf of the group. Only those that participated from the beginning can
make purchases under the contract.
Prohibitive payment - CORRECT ANSWER - MA law prohibits payment to a vendor
under an invalid contract, even if the vendor has provided supplies and services.
Collective Purchasing Agreement - CORRECT ANSWER - One of the participating
jurisdictions will assume the lead role in advertising and awarding the contract and act as the
procurement officer on behalf of the group. Only the jurisdictions participating in the original
procurement may make purchases under the contract
Public Procurement Law - CORRECT ANSWER - Allow the use of proprietary
specifications only if certain conditions are met.
Quality Requirements - CORRECT ANSWER - The quality requirements should be as
thorough and rigorous as necessary to ensure that you contract with a firm that is qualified to
provide the supplies or services you needs.
Contact Administration - CORRECT ANSWER - Regardless of which department handles
these tasks, it is important to keep records of product and vendor performance to ensure that your
jurisdiction gets the service it is paying for.
UPDATED ACTUAL Exam Questions and
CORRECT Answers
Best Value - CORRECT ANSWER - Awarding contracts based on several factors
Factors for Awarding Contracts - CORRECT ANSWER - Vendor's ability to successfully
complete the contract on time and at the quality level specified, at the offered price
Technical quality of the supplies or services offered
Vendor's Past performance on similar contracts.
Principal Objective of Public Purchasing - CORRECT ANSWER - Obtain the materials,
services, and facilities are required by public organizations,
When and where the materials, services and facilities are needed
At the best price reasonably available,
Through open, fair competition,
At a reasonable cost
Key Control Activities related to Procurement - CORRECT ANSWER - Establishing
Authority for Approval of Transactions ,
Establishing Responsibility for executing Transactions,
Segregation of Duties
Control of access to Assets and Records
Monitoring
prior appropriation - CORRECT ANSWER - Municipal finance law and State law
prohibits cities and towns from expending funds on particular items beyond the specific
appropriation without prior authorization before entering into a contract
, Four elements of a contract - CORRECT ANSWER - mutual assent,
Offer and acceptance
Consideration (amount of money paid, but can be another form of payment)
Contract terms
Prohibit Payment - CORRECT ANSWER - You cannot pay a vendor unless there is a
signed contract per law, even if they have provided supplies and services
Collective Purchasing Agreement - CORRECT ANSWER - One of the participating
jurisdictions will assume the lead role in advertising and awarding the contract and act as the
procurement officer on behalf of the group. Only those that participated from the beginning can
make purchases under the contract.
Prohibitive payment - CORRECT ANSWER - MA law prohibits payment to a vendor
under an invalid contract, even if the vendor has provided supplies and services.
Collective Purchasing Agreement - CORRECT ANSWER - One of the participating
jurisdictions will assume the lead role in advertising and awarding the contract and act as the
procurement officer on behalf of the group. Only the jurisdictions participating in the original
procurement may make purchases under the contract
Public Procurement Law - CORRECT ANSWER - Allow the use of proprietary
specifications only if certain conditions are met.
Quality Requirements - CORRECT ANSWER - The quality requirements should be as
thorough and rigorous as necessary to ensure that you contract with a firm that is qualified to
provide the supplies or services you needs.
Contact Administration - CORRECT ANSWER - Regardless of which department handles
these tasks, it is important to keep records of product and vendor performance to ensure that your
jurisdiction gets the service it is paying for.
