CERTIFIED TEXAS CONTRACT MANAGER FINAL PAPER 2025/2026
QUESTIONS WITH ANSWERS GRADED A+
✔✔CAP Template - ✔✔template should include: project name, project award,
completion date, justification of procurement method, deliverables, requirements, and
security.
✔✔RFP - ✔✔Request for Proposals - recommended when factors other than price are
considered, allows for negotiations, provide innovative ideas.
✔✔IFB - ✔✔Invitation for bids- used when requirements are clearly defined, price is a
major determining factor, and when products are highly standardised
✔✔RFO - ✔✔Request for offers - IT procurement negotiations are allowed
✔✔RFQ - ✔✔request for qualifications - Professional Services, respondents are
evaluated based on qualifications and skills
✔✔RFA - ✔✔request for applications - Grants not approved for procuring goods and
services.
✔✔IAC - ✔✔Inter-Agency Cooperation Agreements
✔✔Scope of Work - ✔✔clear specifications vs. Restrictive specifications, milestone,
deliverable, reports, performance requirements
✔✔Warranties and maintenance agreements - ✔✔these should be included in the
solicitation and contract.
✔✔Remedies - ✔✔liquidated damages, compensatory damages, restitution damages
are examples of what?
✔✔Licencing and Certification Requirements - ✔✔if service requires these they must be
included in the solicitation and vendors must maintain them throughout the contract
✔✔Invoicing requrements - ✔✔should be explained in the solicitation and should
include requirements to provide a description of the work or goods delivered in order for
payment to be made.
✔✔Managing Change - ✔✔Solicitations should outline a process for change orders,
amendments, and price adjustments. contract price adjustments, price decreases and
discount increases, price adjustment based on index, discount from list, how do you
want the change process to effectively occur.
✔✔Contract Advisory Team CAT - ✔✔mandatory review $5m+
, ✔✔Quality Assurance Team QAT - ✔✔reviews technology projects proposed $1M or
greater
✔✔14 Days - ✔✔ESBD Posting Timeline: complete the solicitation package
✔✔21 Days - ✔✔ESBD Posting Timeline: Addendum needed to clarify information
✔✔minimum posting is waved - ✔✔ESBD Posting Timeline: emergency procurement
✔✔Texas Register - ✔✔Solicitation for major consulting services must be posted on this
for at least 30 days
✔✔Not Allowed - ✔✔competitive sealed bids & State use program (products only)
allowed or not allowed
✔✔Allowed - ✔✔competitive sealed proposals, RFQ, emergency, sole source, TXMAS,
state use program (services only) allowed or not allowed
✔✔Contract Managment - ✔✔planning, QAP, CAP, risk assessment, file maintenance,
monitoring, payment approval, amendments, extensions, suspension, termination,
contract closeout, and certification information.
✔✔Planning - ✔✔partnerships, communication, expectations, define roles and
responsibilities, post kick off meeting
✔✔Completing the CAP - Post - Award Meeting - ✔✔tool to bridge the gap
✔✔Quality Assessment Plan QAP - ✔✔an essential monitoring tool that provides the
contract manager with what tasks will be inspected, when they will be inspected, what
monitoring methods will be used, how performance will be evaluated, how performance
will be accepted, & who is responsible for each activity.
✔✔Contract Level Risk Assessment - ✔✔helps identify high risk contracts that may
need extra attention and frequent monitoring
✔✔Deliverable terms and condidtions level risk assessment - ✔✔specific to a contract,
monitoring reference tool that tracks deliverables due to be received from the
contractor, & each deliverable is assigned a risk level when monitored.
✔✔Schedule Rist - ✔✔Time or timeline related risk
✔✔Financial Risk - ✔✔cost or value related risk
QUESTIONS WITH ANSWERS GRADED A+
✔✔CAP Template - ✔✔template should include: project name, project award,
completion date, justification of procurement method, deliverables, requirements, and
security.
✔✔RFP - ✔✔Request for Proposals - recommended when factors other than price are
considered, allows for negotiations, provide innovative ideas.
✔✔IFB - ✔✔Invitation for bids- used when requirements are clearly defined, price is a
major determining factor, and when products are highly standardised
✔✔RFO - ✔✔Request for offers - IT procurement negotiations are allowed
✔✔RFQ - ✔✔request for qualifications - Professional Services, respondents are
evaluated based on qualifications and skills
✔✔RFA - ✔✔request for applications - Grants not approved for procuring goods and
services.
✔✔IAC - ✔✔Inter-Agency Cooperation Agreements
✔✔Scope of Work - ✔✔clear specifications vs. Restrictive specifications, milestone,
deliverable, reports, performance requirements
✔✔Warranties and maintenance agreements - ✔✔these should be included in the
solicitation and contract.
✔✔Remedies - ✔✔liquidated damages, compensatory damages, restitution damages
are examples of what?
✔✔Licencing and Certification Requirements - ✔✔if service requires these they must be
included in the solicitation and vendors must maintain them throughout the contract
✔✔Invoicing requrements - ✔✔should be explained in the solicitation and should
include requirements to provide a description of the work or goods delivered in order for
payment to be made.
✔✔Managing Change - ✔✔Solicitations should outline a process for change orders,
amendments, and price adjustments. contract price adjustments, price decreases and
discount increases, price adjustment based on index, discount from list, how do you
want the change process to effectively occur.
✔✔Contract Advisory Team CAT - ✔✔mandatory review $5m+
, ✔✔Quality Assurance Team QAT - ✔✔reviews technology projects proposed $1M or
greater
✔✔14 Days - ✔✔ESBD Posting Timeline: complete the solicitation package
✔✔21 Days - ✔✔ESBD Posting Timeline: Addendum needed to clarify information
✔✔minimum posting is waved - ✔✔ESBD Posting Timeline: emergency procurement
✔✔Texas Register - ✔✔Solicitation for major consulting services must be posted on this
for at least 30 days
✔✔Not Allowed - ✔✔competitive sealed bids & State use program (products only)
allowed or not allowed
✔✔Allowed - ✔✔competitive sealed proposals, RFQ, emergency, sole source, TXMAS,
state use program (services only) allowed or not allowed
✔✔Contract Managment - ✔✔planning, QAP, CAP, risk assessment, file maintenance,
monitoring, payment approval, amendments, extensions, suspension, termination,
contract closeout, and certification information.
✔✔Planning - ✔✔partnerships, communication, expectations, define roles and
responsibilities, post kick off meeting
✔✔Completing the CAP - Post - Award Meeting - ✔✔tool to bridge the gap
✔✔Quality Assessment Plan QAP - ✔✔an essential monitoring tool that provides the
contract manager with what tasks will be inspected, when they will be inspected, what
monitoring methods will be used, how performance will be evaluated, how performance
will be accepted, & who is responsible for each activity.
✔✔Contract Level Risk Assessment - ✔✔helps identify high risk contracts that may
need extra attention and frequent monitoring
✔✔Deliverable terms and condidtions level risk assessment - ✔✔specific to a contract,
monitoring reference tool that tracks deliverables due to be received from the
contractor, & each deliverable is assigned a risk level when monitored.
✔✔Schedule Rist - ✔✔Time or timeline related risk
✔✔Financial Risk - ✔✔cost or value related risk
