QUESTIONS WITH ALL CORRECT
ANSWERS
Elements of strategic sourcing are to: - Answer-1. Analyze entity's spend patterns.
2. Focus on the highest spend values.
3. Continually assess the market
4. Develop a sourcing strategy
5. Implement entity wide standardization programs.
6. Engage in global sourcing through electronic means.
7. Manage supplier performance.
Service Level Agreements (SLAs) - Answer-identify and establish quality in the
procurement planning phase, helping the contract administrators to establish quality
controls for monitoring and managing the various aspects of software contracts. SLAs
should be signed by both the entity and the supplier, and included in the contract
documents.
Supplier Relationship Management (SRM) - Answer-is a set of principles, processes,
and tools that can assist governments to maximize relationship value with suppliers,
and minimize risk and management overhead through the entire supplier relationship
life cycle.
Developing a good entity-supplier relationship, procurement professionals should: -
Answer-Develop and maintain a viable supplier base.
Address appropriate strategic and tactical issues.
Assure the supplier selection process is effective and suppliers are selected
appropriately and are successful.
Use the appropriate procurement method, such as an Invitation for Bids (IFB) or
Request for Proposals (RFP) to make the appropriate supplier selection.
Lead/manage the source selection process to ensure that the best supplier is selected
for award.
Ensure the procurement professional has the appropriate tools to effectively manage
supplier performance.
,The Four steps in Market Research: - Answer-1. Market Intelligence - A high-level
review of the industry examines all of the activities of the market.
2. Market Research - The process of collecting and analyzing the information related to
a specific good or service.
3. Market Analysis - The action of the public entity in recognizing the availability of
goods within the marketplace, as well as the suppliers of those goods.
4. Procurement of the commodity - By following the previous three steps, the entity will
have a summary of the market conditions, will be able to identify potential suppliers of
the commodity, will understand how their anticipated requirements match up with the
commodities readily available in the current marketplace, can anticipate potential
budget impacts, and will be able to develop a successful solicitation to meet stakeholder
requirements.
The supplier marketplace is typically broken down into four groups. - Answer-1. Perfect
competition exists when there is free and open competition.
2. Imperfect competition includes the artificial restriction of available competition through
the use of preference policies, restraint of trade by suppliers who create selling territorial
areas, or by the business practices of the entity.
3. Oligopoly is a market situation in which a few companies control or dominate the
market for a particular commodity. Example: OPEC cartel for petroleum commodities.
4. Monopoly is a situation in which there are many buyers and only one seller of a
commodity that has no close substitute, giving the seller considerable control over the
price because of the lack of competition.
Some measurements and indicators that reflect changes in economic and business
activity, including highs and lows in the economy, are: - Answer-New Orders.
Production.
Employment.
Supplier Deliveries.
Inventories.
Quantitative Data - Answer-Quantitative data can be measured objectively, such as:
Time
Dollars spent on copy papers
Number of units purchased
- such as the data that go into a spend analysis.
Qualitative Data - Answer-Qualitative data deals with observations and labels that can't
be easily measured, such as:
, Color of paper
Darkness of copier ink on prints
What characteristics good copy machines contain
Value analysis can be applied to: - Answer-hardware and software.
development, production, and manufacturing.
specifications, standards, contract requirements and procurement practices,
procedures, and documentation.
facilities design and construction.
Cost avoidance actions include: - Answer-the application of techniques to provide good
specifications that incorporate value analysis to eliminate unnecessary commodity
features.
the use of negotiations to waive supplier manufacturing set-up costs and minimum
purchase penalty charges.
the early purchase of an item at the current supplier's price to avoid an upcoming
scheduled supplier price increase.
due diligence to ensure that a solicitation does not have to be cancelled and
recompeted.
Some of the reasons the market research process may be initiated include - Answer-
benchmarking, competitive analysis, decisions about salary, decisions about
outsourcing, managing risk, and becoming a more informed entity.
Price Analysis - Answer-Price analysis is a process that compares prices with previous
purchases, similar commodities, or estimates prepared by an engineer, contractor, or
other party. It is based on comparison without breaking down components that make up
the price.
Cost Analysis - Answer-Cost analysis is an evaluation of actual and anticipated
components that comprise price. The cost review is based upon categories that include
direct costs, comprised of labor and materials, and indirect costs that include overhead
costs and general administrative expenses. Cost analysis is generally associated with
requests for proposals. A cost analysis should be employed when price analysis is
impractical or does not allow a purchaser to reach the conclusion that a price is fair and
reasonable.
Cost analysis - Answer-can be used in a sole source situation to determine price
reasonableness when a price analysis is not available because there is no competition.