Administration and Communication II Exam Questions and
Answers.
Per the lesson content, which directive type publishes Marine Corps policy and may also
define the mission, delegate authority, and assign responsibility? - Correct Answer Marine
Corps order (MCO)
What standard system of numbers does the Department of the Navy use to categorize
directives and correspondence? - Correct Answer Standard subject identification code
Standard Letter - Correct Answer Common format used to correspond officially within the
Department of Defense.
Business Letter - Correct Answer Used to correspond with agencies, businesses, or
individuals.
E-Mail - Correct Answer Used by individuals and units to exchange information both
informally and formally
Endorsement - Correct Answer Used by individuals and unit to exchange information
through the chain of command
Memorandum for the Record - Correct Answer Used to document decisions which arise
from meetings, conferences, phone, conversations, etc.
Memorandum of Agreement - Correct Answer Used to document mutual agreements of
intentions, procedures, etc.
Multiple-Address Letter - Correct Answer Used to correspond to more than one action
addressee
Letter of Instruction - Correct Answer Used for coordination events or to provide the
commander's guidance on a one-time event
AA Form - Correct Answer Used to standardize certain routine action which reduce the
administrative workload
, 5 Paragraph Order - Correct Answer Issued for the purpose of coordination the execution
of an operation
Which of the following are rules used to help alleviate the pitfalls of communicating while
using e-mail?
Select all that apply. - Correct Answer Be clear and concise, Watch your tone, and Be
selective about who gets the message.
Which e-mail writing rule includes not shouting (i.e., writing in all capital letters) to avoid
being rude? - Correct Answer Watch your tone
Which of the following are the basic steps to writing? - Correct Answer Follow prescribed
format, Conduct subject research, and Create an outline.
Which of the following is the most effective way to use acronyms? - Correct Answer
Introduce acronyms upon first usage by including the complete terms for which they stand
and then the acronym may be used without explanation.
Which directive type conveys the "how to" and not the policy to the Department of the
Navy? - Correct Answer Secretary of the Navy Manual (SECNAV M)
Which correspondence type is used for coordinating events or to provide the commander's
guidance on a one-time event? - Correct Answer Letter of instruction
Which of the following are rules used to help reduce the drawbacks of communicating
while using e-mail? - Correct Answer Be selective about what messages you send.,Check
your attachments and support material.,Be clear and concise.
Which of the following are basic writing steps? - Correct Answer Use appropriate
references.,Write the first draft.,Revise the draft.
Action Brief - Correct Answer Used to address specific points of unresolved issues or to
explain to a superior why a document should be approved, signed or released
Information Paper - Correct Answer Used to provide factual information to prepare the
recipient for meetings or briefings
Answers.
Per the lesson content, which directive type publishes Marine Corps policy and may also
define the mission, delegate authority, and assign responsibility? - Correct Answer Marine
Corps order (MCO)
What standard system of numbers does the Department of the Navy use to categorize
directives and correspondence? - Correct Answer Standard subject identification code
Standard Letter - Correct Answer Common format used to correspond officially within the
Department of Defense.
Business Letter - Correct Answer Used to correspond with agencies, businesses, or
individuals.
E-Mail - Correct Answer Used by individuals and units to exchange information both
informally and formally
Endorsement - Correct Answer Used by individuals and unit to exchange information
through the chain of command
Memorandum for the Record - Correct Answer Used to document decisions which arise
from meetings, conferences, phone, conversations, etc.
Memorandum of Agreement - Correct Answer Used to document mutual agreements of
intentions, procedures, etc.
Multiple-Address Letter - Correct Answer Used to correspond to more than one action
addressee
Letter of Instruction - Correct Answer Used for coordination events or to provide the
commander's guidance on a one-time event
AA Form - Correct Answer Used to standardize certain routine action which reduce the
administrative workload
, 5 Paragraph Order - Correct Answer Issued for the purpose of coordination the execution
of an operation
Which of the following are rules used to help alleviate the pitfalls of communicating while
using e-mail?
Select all that apply. - Correct Answer Be clear and concise, Watch your tone, and Be
selective about who gets the message.
Which e-mail writing rule includes not shouting (i.e., writing in all capital letters) to avoid
being rude? - Correct Answer Watch your tone
Which of the following are the basic steps to writing? - Correct Answer Follow prescribed
format, Conduct subject research, and Create an outline.
Which of the following is the most effective way to use acronyms? - Correct Answer
Introduce acronyms upon first usage by including the complete terms for which they stand
and then the acronym may be used without explanation.
Which directive type conveys the "how to" and not the policy to the Department of the
Navy? - Correct Answer Secretary of the Navy Manual (SECNAV M)
Which correspondence type is used for coordinating events or to provide the commander's
guidance on a one-time event? - Correct Answer Letter of instruction
Which of the following are rules used to help reduce the drawbacks of communicating
while using e-mail? - Correct Answer Be selective about what messages you send.,Check
your attachments and support material.,Be clear and concise.
Which of the following are basic writing steps? - Correct Answer Use appropriate
references.,Write the first draft.,Revise the draft.
Action Brief - Correct Answer Used to address specific points of unresolved issues or to
explain to a superior why a document should be approved, signed or released
Information Paper - Correct Answer Used to provide factual information to prepare the
recipient for meetings or briefings
