Records & Information Management
UPDATED Exam Questions and
CORRECT Answers
RIM- - CORRECT ANSWER - the foundation that supports information governance.
Organization must implement comprehensive information governance programs to meet these
needs. - CORRECT ANSWER -
Governance is - CORRECT ANSWER - about providing leadership, setting goals and
strategies, obtaining and allocating resources, protecting resources, directing operations, and
reporting results.
RIM means - CORRECT ANSWER - Records and Information Management
Accountability- - CORRECT ANSWER - The senior executive, such as the records and
information manager, as part of the duties and responsibilities of the position, should develop
policies and procedures for RIM audits that focus on user behaviors and ensures that audits are
conducted on a regular basis.
Integrity- - CORRECT ANSWER - An organizations RIM program policies should clearly
state to employees the expectations for honest and ethical behavior at all times
Protection- - CORRECT ANSWER - The organization's records and information policies
and procedures should specifically address the protection procedures that must be followed for
official records and confidential and vital records and information.
Compliance- - CORRECT ANSWER - The organization must assume responsibility for all
records created, received, stored, and transmitted via postal mail, fax, e-mail, or social media by
employees as they conduct the business of the organization, and it must have policies and
procedures for documenting compliance with applicable laws, regulations, and requirements.
, Availability- - CORRECT ANSWER - Organizations should ensure that information is
indexed and retrievable through the use of taxonomies (indexes) with policies and procedures to
maintain efficient access and retrieval of information that the organization creates, receives, and
stores in accordance with established retention periods.
Retention- - CORRECT ANSWER - Organizations should apply their records retention
schedules to all records created, received, and transmitted via postal mail, fax, e-mail, or social
media that are deemed to be records in a format that preserves the integrity of the original record
and is easily accessible.
Disposition- - CORRECT ANSWER - The organization's records management,
information technology, and legal departments should be aware of the disposition requirements
for all records, including any records residing on social media sites.
Transparency- - CORRECT ANSWER - Organizations should develop policies for
conducting the organization's business through physical and electronic letters, e-mail messages,
or social media postings in terms of what information is prohibited and to require employees
who conduct business through any of these forms of communication on behalf of the
organization to identify their roles in the organization.
ARMA International's Generally Accepted Record-keeping Principles are - CORRECT
ANSWER - Accountability, Integrity, Protection, Compliance, Availability, Retention,
Disposition, Transparency
RIM's duties and responsibilities are - CORRECT ANSWER - 1. Establish goals and
objectives for the RIM program to support the organizations strategic plan
2. Evaluate potential options for facilities based on short and long term resource and space
requirements
3.Manage the purchase of RIM supplies and equipment
4. Establish and monitor records retention policies and schedules in compliance with RIM
program policies, legal and regulatory requirements, and organizational needs
5. Manage RIM storage facilities as well as security and protection of the organizations
information assets
UPDATED Exam Questions and
CORRECT Answers
RIM- - CORRECT ANSWER - the foundation that supports information governance.
Organization must implement comprehensive information governance programs to meet these
needs. - CORRECT ANSWER -
Governance is - CORRECT ANSWER - about providing leadership, setting goals and
strategies, obtaining and allocating resources, protecting resources, directing operations, and
reporting results.
RIM means - CORRECT ANSWER - Records and Information Management
Accountability- - CORRECT ANSWER - The senior executive, such as the records and
information manager, as part of the duties and responsibilities of the position, should develop
policies and procedures for RIM audits that focus on user behaviors and ensures that audits are
conducted on a regular basis.
Integrity- - CORRECT ANSWER - An organizations RIM program policies should clearly
state to employees the expectations for honest and ethical behavior at all times
Protection- - CORRECT ANSWER - The organization's records and information policies
and procedures should specifically address the protection procedures that must be followed for
official records and confidential and vital records and information.
Compliance- - CORRECT ANSWER - The organization must assume responsibility for all
records created, received, stored, and transmitted via postal mail, fax, e-mail, or social media by
employees as they conduct the business of the organization, and it must have policies and
procedures for documenting compliance with applicable laws, regulations, and requirements.
, Availability- - CORRECT ANSWER - Organizations should ensure that information is
indexed and retrievable through the use of taxonomies (indexes) with policies and procedures to
maintain efficient access and retrieval of information that the organization creates, receives, and
stores in accordance with established retention periods.
Retention- - CORRECT ANSWER - Organizations should apply their records retention
schedules to all records created, received, and transmitted via postal mail, fax, e-mail, or social
media that are deemed to be records in a format that preserves the integrity of the original record
and is easily accessible.
Disposition- - CORRECT ANSWER - The organization's records management,
information technology, and legal departments should be aware of the disposition requirements
for all records, including any records residing on social media sites.
Transparency- - CORRECT ANSWER - Organizations should develop policies for
conducting the organization's business through physical and electronic letters, e-mail messages,
or social media postings in terms of what information is prohibited and to require employees
who conduct business through any of these forms of communication on behalf of the
organization to identify their roles in the organization.
ARMA International's Generally Accepted Record-keeping Principles are - CORRECT
ANSWER - Accountability, Integrity, Protection, Compliance, Availability, Retention,
Disposition, Transparency
RIM's duties and responsibilities are - CORRECT ANSWER - 1. Establish goals and
objectives for the RIM program to support the organizations strategic plan
2. Evaluate potential options for facilities based on short and long term resource and space
requirements
3.Manage the purchase of RIM supplies and equipment
4. Establish and monitor records retention policies and schedules in compliance with RIM
program policies, legal and regulatory requirements, and organizational needs
5. Manage RIM storage facilities as well as security and protection of the organizations
information assets
