Records Officer Test UPDATED Exam
Questions and CORRECT Answers
In- mates are required how many requests per year - CORRECT ANSWER - 5 of which
they are specifically the subject
Access to Controlled documents - CORRECT ANSWER - - Contains data about individual
that is confidential. But, they are not to be available to the subject of the record. They can only
provided to:
- Physicians/ assistants, Psychologists, certified social worker, insurance provider or producer, or
a government public health agency upon submission of:
- Release signed by the subject
- they cannot disclose the contents of the record to anyone. Not even to the subject of the record.
Access to Private records - CORRECT ANSWER - - they contain data about an individual
that is confidential
- It can be made available to the individual
-exp. Medical records
- if a minor/ incapacitated adult parent/ guardian can have them available. I
- individual who has a notarized release or power of attorned signed within last 90 days can have
access to private record.
Access to private, controlled, and protected records/ documents - CORRECT ANSWER --
If it contains more than one individual, government must separate the record be release
- restricted records may be disclosed to another governmental entity under the sharing records
provision
-controlled records can be shared with other governmental entities
Access Protected Records/ Documents - CORRECT ANSWER - -can be provided to a
person who provided the records
-someone with power of attorney or notarized release from protected interests
, Rules - CORRECT ANSWER - - request must be review and responded to as soon as
possible, but no later than 10 business days after receiving the request
- Four possible responses: approve request, deny request, notify requester governmental entity
does not have record, notify requester of extraordinary circumstances
- expedited responce is 5 business days.
Extraordinary Circumstance - CORRECT ANSWER - -Another entity using record (five
bus days)
-record used for an audit (when record becomes available)
- voluminous request
-processing numerous requests
-review a large number of records
-requires legal counsel (five business days)
-extensive redacting (five business days)
-redactions require computer programming (as soon as reasonably possible)
Public records - CORRECT ANSWER - Records are public-but may contain confidential
information
- some employee information
- summary data
- some admin staff manuals; statements of policy
-docs of service provided by contractors or private provide
- contracts
Chronological logs - CORRECT ANSWER - the regulatory and customary summary
records of law enforcement agencies that show:
-the time and general nature of calls received, and any arrest and jail bookings made.
Questions and CORRECT Answers
In- mates are required how many requests per year - CORRECT ANSWER - 5 of which
they are specifically the subject
Access to Controlled documents - CORRECT ANSWER - - Contains data about individual
that is confidential. But, they are not to be available to the subject of the record. They can only
provided to:
- Physicians/ assistants, Psychologists, certified social worker, insurance provider or producer, or
a government public health agency upon submission of:
- Release signed by the subject
- they cannot disclose the contents of the record to anyone. Not even to the subject of the record.
Access to Private records - CORRECT ANSWER - - they contain data about an individual
that is confidential
- It can be made available to the individual
-exp. Medical records
- if a minor/ incapacitated adult parent/ guardian can have them available. I
- individual who has a notarized release or power of attorned signed within last 90 days can have
access to private record.
Access to private, controlled, and protected records/ documents - CORRECT ANSWER --
If it contains more than one individual, government must separate the record be release
- restricted records may be disclosed to another governmental entity under the sharing records
provision
-controlled records can be shared with other governmental entities
Access Protected Records/ Documents - CORRECT ANSWER - -can be provided to a
person who provided the records
-someone with power of attorney or notarized release from protected interests
, Rules - CORRECT ANSWER - - request must be review and responded to as soon as
possible, but no later than 10 business days after receiving the request
- Four possible responses: approve request, deny request, notify requester governmental entity
does not have record, notify requester of extraordinary circumstances
- expedited responce is 5 business days.
Extraordinary Circumstance - CORRECT ANSWER - -Another entity using record (five
bus days)
-record used for an audit (when record becomes available)
- voluminous request
-processing numerous requests
-review a large number of records
-requires legal counsel (five business days)
-extensive redacting (five business days)
-redactions require computer programming (as soon as reasonably possible)
Public records - CORRECT ANSWER - Records are public-but may contain confidential
information
- some employee information
- summary data
- some admin staff manuals; statements of policy
-docs of service provided by contractors or private provide
- contracts
Chronological logs - CORRECT ANSWER - the regulatory and customary summary
records of law enforcement agencies that show:
-the time and general nature of calls received, and any arrest and jail bookings made.
