CTCM certification exam UPDATED
Questions and CORRECT Answers
Contract Value - CORRECT ANSWER - The initial value of the contract, plus any
amendments, renewals and extensions for the contract's full existence.
Statewide Procurement Division (SPD) - CORRECT ANSWER - The entity that delegates
purchasing authority to state agencies for non-IT goods and services,
Purchasing authority - CORRECT ANSWER - The ability of an agency to purchase goods
and services using state funds.
Delegation of purchasing authority - CORRECT ANSWER - Assigning purchasing
authority to an agency
Texas Department of Information Resources (DIR) - CORRECT ANSWER - The entity
that delegates purchasing authority to state agencies for IT goods and services
Statewide contract management development team responsibilities - CORRECT
ANSWER - -develops and administers over 250 statewide contractors representing several
thousand-line items of products/services
-develops term, managed, and TXMAS contracts
-Processes open market requisitions on behalf of state agencies, universities, and more than
1600+ Texas SmartBuy members
-assists with reporting requirements and vendor performance issues
Office of Vehicle and Fleet Management - CORRECT ANSWER - Assists state agencies
in managing their vehicle fleet
Statewide Travel Management Program - CORRECT ANSWER - Manages travel
expenditures, monitors travel activity, and provides discounted travel services
,Statewide mail operations - CORRECT ANSWER - Processes approximately 14-17K
pieces of mail per day (interagency mail)
Historically Underutilized Business Program (HUB) - CORRECT ANSWER - Promotes
full and equal business opportunities subcontracting opportunity for any procurement with an
estimated contract value of $100,000 or greater. For businesses owned by female, minority, or
service disabled veterans.
Procurment Oversight and Delegation Portal (POD) - CORRECT ANSWER - Conducts
solicitation reviews and delegates purchasing authority to state agencies for service solicitations
valued over $100,000. Coordinates with the Contract Advisory Team (CAT)
Contract Advisory Team (CAT_ - CORRECT ANSWER - An interagency oversight team.
Reviews and makes recommendations on solicitations with an estimated value of at least $5
million. These solicitations must be submitted through the POD portal and will be turned around
within 30 days.
Quality Assurance Team (QAT) - CORRECT ANSWER - An interagency oversight team.
Oversees major information Resources Projects (MIRPs) and associated contracts. They review
the project plans, procurement/acquisition plan, proposed contract terms, and partially executed
contracts.
Applications supported by SPD - CORRECT ANSWER - Texas Smart Buy, TXMAS,
Vendor Performance Tracking System (VPTS), Centralized Master Bidder's List (CMBL)
Texas SmartBuy - CORRECT ANSWER - An online ordering system that has statewide
contracts for non-IT goods and services (bulk contracts, managed contracts, TXMAS- out of
state or federal- contracts)
Electronic State Business Daily (ESBD) - CORRECT ANSWER - Where we advertise
solicitations and notice of awards for contracts over $25,000
, Centralized Master Bidder's List (CMBL) - CORRECT ANSWER - Master database for
purchasing entities to to receive bids for their products or services. If $10k-$25k, you must
solicit 3 active vendors (2 HUBs). If over $25k, must solicit all eligible vendors on the list that
services the geographic region.
Centralized Master Bidder's List (CMBL) documentation - CORRECT ANSWER -A
copy of the bid list (with date) must be placed in the procurement file
Vendor Performance Tracking System (VPTS) - CORRECT ANSWER - Allows agencies
to score vendors, track vendor performance, and provides information to contract
developersCollects vendor performance reports from the agencies.
When do you report to VPTS? - CORRECT ANSWER - Contracts at or greater than $25k.
Reporting is required in 30 days
What are the VPTS reporting requirements for contracts valued over $5 million? - CORRECT
ANSWER - Vendor performance reports are required annually and at each key milestone.
The contract can't be extended until the vendor performance reports have been submitted to
VPTS
Agency Procurement Plan - CORRECT ANSWER - Due annually by November 30th. The
plan identifies its management controls and purchasing oversight authority in accordance with
the policy guidance contained in the Guide.
Standards of Conduct for State Employees - CORRECT ANSWER - -should not accept
gifts or other employment that could influence their work duties
-should not accept any benefit for exercising their official duties in favor of another
-should not make personal investments that create a substantial interest in a business
How we define substantial interest in a business (ethics): - CORRECT ANSWER - You
have control/sway in the business.
Questions and CORRECT Answers
Contract Value - CORRECT ANSWER - The initial value of the contract, plus any
amendments, renewals and extensions for the contract's full existence.
Statewide Procurement Division (SPD) - CORRECT ANSWER - The entity that delegates
purchasing authority to state agencies for non-IT goods and services,
Purchasing authority - CORRECT ANSWER - The ability of an agency to purchase goods
and services using state funds.
Delegation of purchasing authority - CORRECT ANSWER - Assigning purchasing
authority to an agency
Texas Department of Information Resources (DIR) - CORRECT ANSWER - The entity
that delegates purchasing authority to state agencies for IT goods and services
Statewide contract management development team responsibilities - CORRECT
ANSWER - -develops and administers over 250 statewide contractors representing several
thousand-line items of products/services
-develops term, managed, and TXMAS contracts
-Processes open market requisitions on behalf of state agencies, universities, and more than
1600+ Texas SmartBuy members
-assists with reporting requirements and vendor performance issues
Office of Vehicle and Fleet Management - CORRECT ANSWER - Assists state agencies
in managing their vehicle fleet
Statewide Travel Management Program - CORRECT ANSWER - Manages travel
expenditures, monitors travel activity, and provides discounted travel services
,Statewide mail operations - CORRECT ANSWER - Processes approximately 14-17K
pieces of mail per day (interagency mail)
Historically Underutilized Business Program (HUB) - CORRECT ANSWER - Promotes
full and equal business opportunities subcontracting opportunity for any procurement with an
estimated contract value of $100,000 or greater. For businesses owned by female, minority, or
service disabled veterans.
Procurment Oversight and Delegation Portal (POD) - CORRECT ANSWER - Conducts
solicitation reviews and delegates purchasing authority to state agencies for service solicitations
valued over $100,000. Coordinates with the Contract Advisory Team (CAT)
Contract Advisory Team (CAT_ - CORRECT ANSWER - An interagency oversight team.
Reviews and makes recommendations on solicitations with an estimated value of at least $5
million. These solicitations must be submitted through the POD portal and will be turned around
within 30 days.
Quality Assurance Team (QAT) - CORRECT ANSWER - An interagency oversight team.
Oversees major information Resources Projects (MIRPs) and associated contracts. They review
the project plans, procurement/acquisition plan, proposed contract terms, and partially executed
contracts.
Applications supported by SPD - CORRECT ANSWER - Texas Smart Buy, TXMAS,
Vendor Performance Tracking System (VPTS), Centralized Master Bidder's List (CMBL)
Texas SmartBuy - CORRECT ANSWER - An online ordering system that has statewide
contracts for non-IT goods and services (bulk contracts, managed contracts, TXMAS- out of
state or federal- contracts)
Electronic State Business Daily (ESBD) - CORRECT ANSWER - Where we advertise
solicitations and notice of awards for contracts over $25,000
, Centralized Master Bidder's List (CMBL) - CORRECT ANSWER - Master database for
purchasing entities to to receive bids for their products or services. If $10k-$25k, you must
solicit 3 active vendors (2 HUBs). If over $25k, must solicit all eligible vendors on the list that
services the geographic region.
Centralized Master Bidder's List (CMBL) documentation - CORRECT ANSWER -A
copy of the bid list (with date) must be placed in the procurement file
Vendor Performance Tracking System (VPTS) - CORRECT ANSWER - Allows agencies
to score vendors, track vendor performance, and provides information to contract
developersCollects vendor performance reports from the agencies.
When do you report to VPTS? - CORRECT ANSWER - Contracts at or greater than $25k.
Reporting is required in 30 days
What are the VPTS reporting requirements for contracts valued over $5 million? - CORRECT
ANSWER - Vendor performance reports are required annually and at each key milestone.
The contract can't be extended until the vendor performance reports have been submitted to
VPTS
Agency Procurement Plan - CORRECT ANSWER - Due annually by November 30th. The
plan identifies its management controls and purchasing oversight authority in accordance with
the policy guidance contained in the Guide.
Standards of Conduct for State Employees - CORRECT ANSWER - -should not accept
gifts or other employment that could influence their work duties
-should not accept any benefit for exercising their official duties in favor of another
-should not make personal investments that create a substantial interest in a business
How we define substantial interest in a business (ethics): - CORRECT ANSWER - You
have control/sway in the business.
