Name: Score:
65 Multiple choice questions
Term 1 of 65
What happens if an applicant, after filing an application for examination, fails to appear for said
examination within thirty (30) days after applying?
The State of Ohio
True:
Unless the notary personally knows the individual or a third person known to the notary
introduces the individual
A formal declaration by a person executing a document, made to an official authorized
by law to take an acknowledgment (such as a Notary Public), that the person executed
the document freely and voluntarily for the purpose set forth in the document.
The Committee shall notify said applicant, by mail, that unless said applicant appears for
examination within the next succeeding thirty (30) days, after the notice, then said
application will be cancelled, and no part of the fee shall be returned.
Term 2 of 65
What are the 3 steps needed for certifying an affidavit?
A book in the office of the Clerk of the Court of Common Pleas, of the county of
residence.
1. Administer oaths
2. Take and certify documents
3. Take and certify acknowledgements of deeds, mortgages, liens, powers of attorney,
and other instruments of writing
4. Receive, make, and record notarial protests
It is deposited in the office of the county recorder of the county in which he/she resides.
1. Administer an oath or affirmation to the affiant (the person giving the affidavit)
whereby the affiant is asked to state that the facts set forth in the affidavit are true.
2. Have the affiant sign the affidavit in the presence of the Notary
3. Complete and execute the certification on the instrument, below the signature of the
affiant.
,Term 3 of 65
Who needs to sign a mortgage?
The grantor (person relinquishing ownership)
An official register ( journal)
The mortgager (or borrower giving security)
The lessor (or landlord)
Term 4 of 65
Who needs to sign a lease?
The mortgager (or borrower giving security)
The lessor (or landlord)
The grantor (person relinquishing ownership)
An official register ( journal)
,Term 5 of 65
What are the steps in an acknowledgement?
A certificate from a judge that he is of good moral character, a citizen of the county in
which he resides, knowledge that the applicant has necessary qualifications or has
passed an examination. In larger counties, committees of lawyers aid in determining this
and present to a judge (Ex- Montgomery County requires: written form of application,
under oath, and a passing grade on an exam. If requirements are fulfilled, the committee
presents to a judge for approval)
1. Administer oaths
2. Take and certify documents
3. Take and certify acknowledgements of deeds, mortgages, liens, powers of attorney,
and other instruments of writing
4. Receive, make, and record notarial protests
1. Signer acknowledges to the Notary that the signature is his/her own and that he/she
signed the instrument voluntarily and without duress.
2. The Notary must either know the person seeking notarial services or obtain
satisfactory evidence that he/she is the person described in, and who executed, the
document.
3. The Notary then signs his/her own name certifying that the document was
acknowledged in his/her presence.
1. Administer an oath or affirmation to the affiant (the person giving the affidavit)
whereby the affiant is asked to state that the facts set forth in the affidavit are true.
2. Have the affiant sign the affidavit in the presence of the Notary
3. Complete and execute the certification on the instrument, below the signature of the
affiant.
, Term 6 of 65
Penalty for a notary that certifies an affidavit without administering the appropriate oath or
affirmation to the person?
* Removal from office by the Court of Common Pleas of the county of residence
* Ineligible for reappointment
* Removal from office by the Court of Common Pleas of the county of residence
* Ineligible for reappointment to the office of notary public for 3 years
* Removal from office by the Court of Common Pleas of the county of residence
* Ineligible for reappointment to the office of notary public
* An appeal to God to witness the sincerity of the statement
* Accompanied by some outward act demonstrating this appeal, such as raising the right
hand or placing it on the Bible.
Term 7 of 65
What is a notarial protest?
When papers are to be used outside of the state, an authentication is usually required.
This is a declaration by the Clerk of Courts of the Common Pleas that the notary public is
properly commissioned under the law at the time of notarizing the instrument. The
authentication is forwarded with the papers to the foreign jurisdiction.
A solemn declaration under the hand and seal of a Notary Public stating that he/she, at a
certain time, presented the bill or note for payment or acceptance, that it was refused
and that the notice of the dishonor was given to the Drawers and Endorsers.
In court, papers that have been acknowledged before a Notary Public need not be
proven. The notary's certification is considered sufficient to show the authenticity of the
signature.
When the holder of bill, exchange or note presents it properly to the Maker, Drawer or
Acceptor on the day it falls due, and the payments is refused, the instrument is said to be
"dishonored."
65 Multiple choice questions
Term 1 of 65
What happens if an applicant, after filing an application for examination, fails to appear for said
examination within thirty (30) days after applying?
The State of Ohio
True:
Unless the notary personally knows the individual or a third person known to the notary
introduces the individual
A formal declaration by a person executing a document, made to an official authorized
by law to take an acknowledgment (such as a Notary Public), that the person executed
the document freely and voluntarily for the purpose set forth in the document.
The Committee shall notify said applicant, by mail, that unless said applicant appears for
examination within the next succeeding thirty (30) days, after the notice, then said
application will be cancelled, and no part of the fee shall be returned.
Term 2 of 65
What are the 3 steps needed for certifying an affidavit?
A book in the office of the Clerk of the Court of Common Pleas, of the county of
residence.
1. Administer oaths
2. Take and certify documents
3. Take and certify acknowledgements of deeds, mortgages, liens, powers of attorney,
and other instruments of writing
4. Receive, make, and record notarial protests
It is deposited in the office of the county recorder of the county in which he/she resides.
1. Administer an oath or affirmation to the affiant (the person giving the affidavit)
whereby the affiant is asked to state that the facts set forth in the affidavit are true.
2. Have the affiant sign the affidavit in the presence of the Notary
3. Complete and execute the certification on the instrument, below the signature of the
affiant.
,Term 3 of 65
Who needs to sign a mortgage?
The grantor (person relinquishing ownership)
An official register ( journal)
The mortgager (or borrower giving security)
The lessor (or landlord)
Term 4 of 65
Who needs to sign a lease?
The mortgager (or borrower giving security)
The lessor (or landlord)
The grantor (person relinquishing ownership)
An official register ( journal)
,Term 5 of 65
What are the steps in an acknowledgement?
A certificate from a judge that he is of good moral character, a citizen of the county in
which he resides, knowledge that the applicant has necessary qualifications or has
passed an examination. In larger counties, committees of lawyers aid in determining this
and present to a judge (Ex- Montgomery County requires: written form of application,
under oath, and a passing grade on an exam. If requirements are fulfilled, the committee
presents to a judge for approval)
1. Administer oaths
2. Take and certify documents
3. Take and certify acknowledgements of deeds, mortgages, liens, powers of attorney,
and other instruments of writing
4. Receive, make, and record notarial protests
1. Signer acknowledges to the Notary that the signature is his/her own and that he/she
signed the instrument voluntarily and without duress.
2. The Notary must either know the person seeking notarial services or obtain
satisfactory evidence that he/she is the person described in, and who executed, the
document.
3. The Notary then signs his/her own name certifying that the document was
acknowledged in his/her presence.
1. Administer an oath or affirmation to the affiant (the person giving the affidavit)
whereby the affiant is asked to state that the facts set forth in the affidavit are true.
2. Have the affiant sign the affidavit in the presence of the Notary
3. Complete and execute the certification on the instrument, below the signature of the
affiant.
, Term 6 of 65
Penalty for a notary that certifies an affidavit without administering the appropriate oath or
affirmation to the person?
* Removal from office by the Court of Common Pleas of the county of residence
* Ineligible for reappointment
* Removal from office by the Court of Common Pleas of the county of residence
* Ineligible for reappointment to the office of notary public for 3 years
* Removal from office by the Court of Common Pleas of the county of residence
* Ineligible for reappointment to the office of notary public
* An appeal to God to witness the sincerity of the statement
* Accompanied by some outward act demonstrating this appeal, such as raising the right
hand or placing it on the Bible.
Term 7 of 65
What is a notarial protest?
When papers are to be used outside of the state, an authentication is usually required.
This is a declaration by the Clerk of Courts of the Common Pleas that the notary public is
properly commissioned under the law at the time of notarizing the instrument. The
authentication is forwarded with the papers to the foreign jurisdiction.
A solemn declaration under the hand and seal of a Notary Public stating that he/she, at a
certain time, presented the bill or note for payment or acceptance, that it was refused
and that the notice of the dishonor was given to the Drawers and Endorsers.
In court, papers that have been acknowledged before a Notary Public need not be
proven. The notary's certification is considered sufficient to show the authenticity of the
signature.
When the holder of bill, exchange or note presents it properly to the Maker, Drawer or
Acceptor on the day it falls due, and the payments is refused, the instrument is said to be
"dishonored."
