RX205 - Willow Inpatient User Configuration Questions & Answers

Chronicles (Filing Cabinet) - ANSWERSThe complete database management system that provides the underlying structure for all of Epic's applications Each application builds upon the Chronicles unified data model to create inpatient, outpatient, clinical, financial, and administrative data sets Clinical Administration - ANSWERSA text-based platform used to view and edit data in Chronicles Used by administrators and project teams Hyperspace - ANSWERSEpic's graphical user interface (GUI). Hyperspace gives you access to functionality from all the the Epic applications you need to perform you job, all with one login ID. Chronicles Filing Cabinet Analogy - Drawer - A file folder in a drawer - A dated, versioned, paper form - A question on a paper form (name, sex, etc.) - An answer to a question on a paper form - ANSWERS- Drawer: Master File (INI) - File folder: Record - Paper form: Contact - Question on form: Item - Answer to the question on a form: Value Master File (Drawer) - ANSWERSCollection of records within Chronicles Examples: - Medication (ERX) - Package (NDC) - Pharmacy (PHR) Record (File Folder) - ANSWERSRecords within a master file Examples: - ACETAMINOPHEN 325 MG PO TABS - FUROSEMIDE 10MG/ML PO SOLN Contacts (dated sheets of paper) - ANSWERSExample: New Medication Load Items & Values (Questions & Answers) - ANSWERSExamples: - Dispense code: Unit Dose - Order display name: furosemide (LASIX) injection Master files contain __________. If you compare two records in the same master file, you find that the _________ are the same, but the _________ can be different - ANSWERSRecords, items, values Facility Structure: -Facility -Service Area -Location -Department -Room/Bed - ANSWERS-Facility: The entire organization (enterprise) -Service area: A region or business entity within your organization, for grouping revenue flow -Location: A hospital or free-standing clinic -Department: Where a patient is scheduled for an appointment or is admitted; where a user works - Room/Bed: In a hospital unit, specifically where a patient is admitted Category List & Category Value - ANSWERSList: A group of possible values for a given item i.e., Ethnic Group or Marital Status Value: an item within a list that a user can select i.e., African American or Single Category List Address in Hyperspace & Clinical Admin. - ANSWERSHyperspace - keystroke: CTRL + left click on a category list A category address is what pops up (i.e., EPT140) Clinical Admin - HOME then F8 takes you to the address (i.e., find a provider in text, navigate to Provider Type, press HOME+F8 and it takes you to the item & record window - from here the INI and item # is the address - SER1041) INI - ANSWERSMaster file List Examples of Departments - Outpatient -ADU Unit - Hospital Outpatient - Virtual - ANSWERS- Outpatient: AVH Family Medicine, AVH Cardiology -ADU Unit: PCU, ICU, OB/NUR, ED - Hospital Outpatient: AVH SDS, AVH Oncology Infusion - Virtual: AVH Pharmacy, AVH Respiratory Therapy Dynamic Master Files - ANSWERSHas records that are built and updated by users as they work in the system, like the Patient (EPT) or Orders (ORD) master files Static Master Files - ANSWERSHas records that are built and updated by the administrators, like the Medication (ERX) or Provider (SER) master files User (EMP) record - ANSWERSA record built for users within Epic - this contains their name, login, password, and security settings User template - ANSWERSAnother type of record in the EMP master file. A template contains settings needed for a group of users with a particular job. I.e., Willow Inpatient Pharmacist - Settings shared by all users with this template - What users see, can do in Epic What is the purpose of User templates? - ANSWERS- Easier than creating (and maintaining) settings in individual User (EMP) records - Applies appropriate settings for users with the same job role such as an Inpatient Pharmacist (i.e., User Roles, EpicCare Inpatient, Willow, etc.) - Once you apply a template, settings controlled by the template are disabled (grayed-out) in the User (EMP) record and the value from the template is displayed -Provides default security settings and a default login department In Basket classification - ANSWERSIn Basket classifications determine which In Basket messages a user receives and can respond to. They are similar to distribution groups in an email system You'll have different In Basket classifications for pharmacists, technicians, and members of the project team Example of what to add to an inpatient pharmacist In Basket: 1- rx pharmacists 2- rx technicians 3- rx anticoagulation management Types of Records -EMP -HDR -HIP -SER -EPT -ERX -ORD -DEP - ANSWERSEMP - User record HDR - Distribution Scheme record HIP - Registry record SER - Provider record EPT - Patient record ERX - Medication record ORD - Orders DEP - Department Types of Records part 2 -EFY -PHR - ANSWERSEFY - Medication List PHR - Pharmacy Provider (SER) record - ANSWERSA User (EMP) record and its linked template determines what a user sees and can do in Hyperspace But if a user is a clinician who documents in patient charts or enters orders, then they also need a Provider (SER) record Each Provider (SER) record represents a specific individual The SER contains the type of provider they are, the credentials that should appear at the end of their name, and whether they are considered an "ordering" and/or "authorizing" provider This SER is then linked to the correct user's EMP Where are User (EMP) records and Provider (SER) records created? - ANSWERSUser (EMP) records are created in Hyperspace Provider (SER) records are created in text Pharmacists need a Provider (SER) record to indicate that they're only pharmacists and not an ordering or authorizing provider