Grand Central 150 & 201: Key Terms Terms in this set (70) Overview of Facility Structure: Facility (EAF) Highest level of the facility structure hierarchy Overview of Facility Structure: Service Area (EAF) Second highest level on facility structure. Used

Grand Central 150 & 201: Key Terms Terms in this set (70) Overview of Facility Structure: Facility (EAF) Highest level of the facility structure hierarchy Overview of Facility Structure: Service Area (EAF) Second highest level on facility structure. Used to separate distinct business entities within an organization Overview of Facility Structure: Parent Revenue Location (EAF) Third highest level on facility structure. Used to group multiple revenue locations together for billing purposes. Those that are under the same parent revenue location can share hospital accounts and transfer patients across locations and revenue can be tracked in Hospital Billing from a single location Overview of Facility Structure: Revenue Location (EAF) Fourth highest level on facility structure. Represent the hospitals and clinics within your organization. These are generally physical locations where revenue is generated Overview of Facility Structure: Department/Unit (DEP) Fifth highest level on facility structure. Represent the places where users work and patients receive care. These are the units in your hospital and the departments in you clinics, such as pediatrics, neurology, and other specialties. Overview of Facility Structure: Rooms (ROM) Sixth highest level on facility structure. Allows you to restrict the level of privacy and available services offered for admitted patients. Overview of Facility Structure: Beds (BED) Seventh highest level on facility structure. Used to track the movement of admitted patients. Settings are linked to EVS, Bed Planning, and census reporting Overview of Facility Structure: Rule of Specificity If a setting is configured at multiple levels of the setting's hierarchy, the most specific level's setting is used. If nothing is set at that level, the system looks to the next most specific level's setting Build Hospitals and Units: Service Area Area that links the proper revenue locations for billing purposes Build Hospitals and Units: Revenue Location Name of hospital location and a field to link the proper departments Build Hospitals and Units: Unit Departments within your revenue location. There are different types, including: Emergency, Labor and Delivery, and Hospital Outpatient. Build Hospitals and Units: Parent Hospital Area This setting that properly links the revenue location to the service area (or parent location) AND each department. Grand Central 150 & 201: Key Terms Build Hospitals and Units: Parent Hospital/Clinic Area A required field to link a department to a hospital/clinic. This setting will allow you to find your unit in Bed Administration. Build Hospitals and Units: Default Guarantor Account Type A department-level setting that sets a default selection of the guarantor account type on Preadmissions and Admissions workflow (ex. Personal/Family) Build Hospitals and Units: Unit Type Required field for all units. Use normal unless it's a specialty unit listed in the options, such as: Hospital Outpatient. This is needed for full functionality. Build Hospitals and Units: Allowed Patient Classes Setting that restricts users from selecting patient classes that aren't listed here Build Hospitals and Units: Allowed/Not Allowed Transfer Units Settings that control which departments you can or can't transfer to when a patient is currently admitted in your department (ex. requires a discharge to admit to psych or rehab departments) HAR Hospital Accounts. Enabling this department-level setting allows registrars to create hospital accounts during preadmission and admission workflows for specific departments (would not use for clinics or departments that don't use hospital accounts) Build Rooms and Beds: Room Built for each department within a revenue location that will house beds Build Rooms and Beds: Pool Room Built as a "holding pen" for admitted patients that don't have a bed assignment (pre-op / post-op) Build Rooms and Beds: Default Accommodation Code A setting you will use when creating rooms to automatically populate to general unless the room requires a special need (ex. near nurses station, negative flow room, etc.) Build Rooms and Beds: Bed Built within departments and rooms that house these Build Rooms and Beds: Import Load a Flat File through a menu or activity to facilitate the actual input of data into EPIC Build Rooms and Beds: Export Use of a EPIC template to copy and paste data that was extracted from legacy system Build Rooms and Beds: Flat File EXCEL: Conversion of the Excel file, with the manipulated legacy system data, to a text file Build Users and Security: Security Point Grants access to one piece of functionality (key) Build Users and Security: Security Class Groups security points together that can be shared by users with the same security (key ring) Build Users and Security: Security Class Type Defines what application the class belongs to. Each is tied to the license that grants security points needed to access the user's Epic product's functionality (key ring hook) Build Users and Security: User Role This determines the layout of Hyperspace for each user. It controls the home workspaces, activities that are automatically started, order of Hyperspace toolbar, and the amount of time Hyperspace can be left unattended. Build Users and Security: User Record Pulls security, role, and other information together for one user to customize the access to Hyperspace. It contains links to other records and makes specific settings, such as: User ID, PW, security class assignments, and default log-in departments. Build Users and Security: Template Record Sets up a User Role by auto populating details and settings that are shared by multiple users, while allowing for unique settings, such as User ID and password Category Lists: Item An option on a category or network list that will populate the field with either a value or a pointer. Category Lists: An item chosen on a category or networked list that stores the data that you typed into Grand Central 150 & 201: Key Terms Category Lists: Pointer An item within a category or networked list that is stored as a number and displays as the value associated with that number. Networked Item will store the ID of the record Category Item will store the list number Category Lists: Networked Item The choices listed for a particular master file. Modify these choices through TEXT. Category Lists: Category List Item The choices listed for a particular field. Modify these choices through Hyperspace. Set Up Transfer Center: Template For the Navigator Record Structure, this represents the entire navigator itself. It contains topics and sections. Set Up Transfer Center: Topic Groups of sections which display on the Navigator Template. Set Up Transfer Center: Section Parts of the navigator in which users review or enter data Set Up Transfer Center: Configuration Associates with sections. It can override which fields and quick buttons appear within that section Set Up Transfer Center: Login Location Where the transfer center coordinator will submit their credentials and be affected by the settings in the transfer center region Set Up Transfer Center: Transfer Intake Encounter Department This is a default, virtual unit where intake encounters take place within a Transfer Center Region. Set Up Transfer Center: Task A record created that provides a list of steps that need to be completed to ensure that the proper preparations are made before accepting an incoming transfer. (ex: approvals) Set Up Bed Planning: Bed Planning A region that will be used to plan and maintain bed assignments and requests Set Up Bed Planning: Patient Context A field used for Bed Planning to determine which beds it should suggest for the bed request. Set Up Bed Planning: Bed Request Statuses (5) Requested: When a bed has been requested but hasn't met the "ready to plan" rule Ready to Plan: When the request meets the conditions of the ready to plan rule and is moved to the Unassigned tab Assigned: When a patient has been assigned a room and bed Bed Ready: When the assigned bed request meets the conditions of the Bed Ready rule and the bed is clean & ready to accept the patient Complete: When the ADT event is completed (ex. admission or transfer) Set Up Bed Planning: Filters Options consisting of rules that evaluate which rooms and beds will display in Bed Planning depending on what the user selects Create Unit Managers: Unit Manager Configuration This is the Unit Manager itself. It Determines which units should be managed. It contains care areas and views. Create Unit Managers: Care Area Determines which beds and patients a Unit Manager displays. It also determines what options appear to users when they right-click a bed or patient. Grand Central 150 & 201: Key Terms Create Unit Managers: View Configuration Specifies the information the Unit Manager's columns show. It also determines when the system highlights beds or patients. Set Up Transport: Patient Location Records (PLFs) Potential pick-up and drop-off destinations Set Up Transport: Region Areas of the hospital that consist of a group of units, hospital wings, or an entire hospital Set Up Transport: Task Non-patient transport request that appear on region-specific lists Set Up Transport: Transport Sector Tasks separated into groups to organize transport requests. Helps assign requests to the right transporters based on an area of the hospital, type of transport needed, a collection of tasks, or a specific source. Set Up Transport: Transport Record (HKR) A record created to each transporter so they can log into Hyperspace and track their assignments. Set Up EVS: EVS Sector Tasks separated into groups to organize EVS requests. The system use this to assign the assigned and/or available housekeeper. Set Up EVS: Housekeeper Record A record created for each housekeeper so they can log into Hyperspace and track their assignments. Set Up EVS: Housekeeper Standard housekeeper Set Up EVS: Clinical Associate Housekeeper intended for nurses or support staff who occasionally cleans beds or who clean beds in a very limited area. Set Up EVS: EVS Supervisor Higher level of housekeeper. They act as managers during night shifts. If a bed hasn't been cleaned for a certain period of time, all housekeepers at this level within the sector of the bed will receive a page Set Up EVS: EVS Manager Highest level EVS employee. They sign into locations instead of sectors because they aren't assigned to cleaning assignments. Set Up EVS: Single Assign Each housekeeper receives one assignment at a time Set Up EVS: Multiple Assign Every request is assigned to all housekeepers, and housekeepers choose which cleaning request to complete and in what order Requests are assigned as they are created, and the system assigns all cleaning request in a sector to all housekeepers signed into that sector Set Up EVS: Multi-Stage Clean When a cleaning task requires multiple steps with breaks built in-between each step or when certain steps require expertise Set Up EVS: Protocol These flag certain cleaning requests that have additional requirements. Example: when requests require housekeepers to wear filter masks and use different cleaning solutions when cleaning beds used by patients with airborne infections. Configure Bed Charges: Bed Charge Billing Table This allows Resolute Hospital Billing to identify the appropriate bed charges that align with any combination of the following criteria: Patient Class Accommodation Code Accommodation Reason Service Unit Level of Care Grand Central 150 & 201: Key Terms Configure Bed Charges: Daily Charges Admissions lasting over 23 hours Configure Bed Charges: Hourly Charges Admissions under 23 hours Configure Bed Charges: Precedence of Matching List A service area-defined list used to determine the order of which bed charge billing table's columns take precedence when an event matches more than one line on the bed charge billing table.