OR 100 - Optime Fundamentals
When a scheduler first logs into Hyperspace, she sees the Snapboard. When a pre-op nurse
logs in, he sees the Status Board. These are their - correct answer-Home workspaces
When you are filling out a date field, what single character can you type to enter today's
date? - correct answer-You can type "t"
You are looking at a field in a case and want to know more about what it does. What can you
press on your keyboard to bring up help text? - correct answer-Press F1
What is the name of the tool that organizes all of a surgical consult's workflow documentation
steps? - correct answer-A navigator
Why do surgeons write H&P notes? How do surgeons write an H&P in Epic? - correct
answer-Surgeons write H&P notes to lay out their patients' medical history, results of a
physical assessment, and plan for surgery. Surgeons write H&Ps using NoteWriter which can
be found through the H&P Notes section in the Prep for Surgery Navigator.
What do you click to open a SmartList? - correct answer-Click the yellow star, then the yellow
forward arrow. You can also press F2 on the keyboard.
True or False? You can open only one Order Set at a time. - correct answer-False. You can
select multiple Order Sets, and then click the Open Order Sets button to open all of them.
When you select an order in an Order Set, you can see a brief statementsummarizing the
orders details. This is called the _________________.
Clicking it opens the _______________________. - correct answer-When you select an
order in an Order Set, you can see a brief statement summarizing the orders details. This is
called the SUMMARY SENTENCE. Clicking it opens the ORDER COMPOSER
Orders that should be active right away are _____________________. Orders that will be
made active later are ___________________________. - correct answer-Orders that should
be active right away are SIGNED. Orders that will be made active later are SIGNED AND
HELD
Is it possible for a surgeon to create a case, or can only schedulers create cases? - correct
answer-Surgeons can create cases, too. Surgeons can place orders to create a case request
with the surgery information that the scheduler would then schedule. Also, in emergency
situations, a nurse may need to create the case request and schedule it.
Why do you need to enter a surgeon and service before entering a procedure in the case? -
correct answer-The procedures available to choose from are based on the service for which
the surgeon is authorized.
, When you choose a procedure, what types of information may be entered automatically into
the case based on a preference card? - correct answer-* Timing information (such as setup
length and cleanup length)
* Staff information (what types of staff members are needed for the procedure)
* Supplies, instruments, and equipment needed
* Requested anesthesia type
* How the pick list will print
What are two quick ways to search for a procedure? - correct answer-Completion matching
or using the CPT code
When do you need to add another panel to a case in order to add a procedure? - correct
answer-When the case involves more than one primary surgeon or surgical service. A panel
is the combination of a primary surgeon and a surgical service.
What is an add-on case? - correct answer-An add-on case is a case that is added to the
schedule after it has been finalized (usually the day of surgery).
True or False: A scheduler cannot change a case's preference card once it automatically
pulls in from the system - correct answer-False
How can you change the Snapboard report that shows which rooms you are viewing? -
correct answer-Click the Change Snapboard report button in the upper left of the Snapboard
After voiding a case, can it be scheduled? - correct answer-No
True or False: you can conflict check resources in OpTime even if you do not know the
individuals that will be used yet - correct answer-True
What are three types of warnings and what options do users have when each one appears?
- correct answer-There are red, orange and yellow warnings. Red warnings are always hard
stops, meaning the user cannot schedule the case. Yellow warnings are soft warnings that
any user can override. Orange warnings are soft warnings for some users and hard warnings
for other users, depending on
security.
Which warning will appear when scheduling a case into the wrong block? - correct
answer-Typically an orange warning will appear. However, the system can be configured to
make these warnings red, such as when a surgeon's office tries to schedule cases into
blocks other than their own.
Which warning will appear when scheduling a case outside that room's scheduled block
time? - correct answer-An orange warning, which requires special security to override.
A case must be (circle all that apply) SCHEDULED /
UNSCHEDULED in order to be canceled. A case must be (circle all that apply) SCHEDULED
/ UNSCHEDULED to be voided - correct answer-A case can be SCHEDULED or
UNSCHEDULED in order to be canceled. A case must be UNSCHEDULED to be voided.
When a scheduler first logs into Hyperspace, she sees the Snapboard. When a pre-op nurse
logs in, he sees the Status Board. These are their - correct answer-Home workspaces
When you are filling out a date field, what single character can you type to enter today's
date? - correct answer-You can type "t"
You are looking at a field in a case and want to know more about what it does. What can you
press on your keyboard to bring up help text? - correct answer-Press F1
What is the name of the tool that organizes all of a surgical consult's workflow documentation
steps? - correct answer-A navigator
Why do surgeons write H&P notes? How do surgeons write an H&P in Epic? - correct
answer-Surgeons write H&P notes to lay out their patients' medical history, results of a
physical assessment, and plan for surgery. Surgeons write H&Ps using NoteWriter which can
be found through the H&P Notes section in the Prep for Surgery Navigator.
What do you click to open a SmartList? - correct answer-Click the yellow star, then the yellow
forward arrow. You can also press F2 on the keyboard.
True or False? You can open only one Order Set at a time. - correct answer-False. You can
select multiple Order Sets, and then click the Open Order Sets button to open all of them.
When you select an order in an Order Set, you can see a brief statementsummarizing the
orders details. This is called the _________________.
Clicking it opens the _______________________. - correct answer-When you select an
order in an Order Set, you can see a brief statement summarizing the orders details. This is
called the SUMMARY SENTENCE. Clicking it opens the ORDER COMPOSER
Orders that should be active right away are _____________________. Orders that will be
made active later are ___________________________. - correct answer-Orders that should
be active right away are SIGNED. Orders that will be made active later are SIGNED AND
HELD
Is it possible for a surgeon to create a case, or can only schedulers create cases? - correct
answer-Surgeons can create cases, too. Surgeons can place orders to create a case request
with the surgery information that the scheduler would then schedule. Also, in emergency
situations, a nurse may need to create the case request and schedule it.
Why do you need to enter a surgeon and service before entering a procedure in the case? -
correct answer-The procedures available to choose from are based on the service for which
the surgeon is authorized.
, When you choose a procedure, what types of information may be entered automatically into
the case based on a preference card? - correct answer-* Timing information (such as setup
length and cleanup length)
* Staff information (what types of staff members are needed for the procedure)
* Supplies, instruments, and equipment needed
* Requested anesthesia type
* How the pick list will print
What are two quick ways to search for a procedure? - correct answer-Completion matching
or using the CPT code
When do you need to add another panel to a case in order to add a procedure? - correct
answer-When the case involves more than one primary surgeon or surgical service. A panel
is the combination of a primary surgeon and a surgical service.
What is an add-on case? - correct answer-An add-on case is a case that is added to the
schedule after it has been finalized (usually the day of surgery).
True or False: A scheduler cannot change a case's preference card once it automatically
pulls in from the system - correct answer-False
How can you change the Snapboard report that shows which rooms you are viewing? -
correct answer-Click the Change Snapboard report button in the upper left of the Snapboard
After voiding a case, can it be scheduled? - correct answer-No
True or False: you can conflict check resources in OpTime even if you do not know the
individuals that will be used yet - correct answer-True
What are three types of warnings and what options do users have when each one appears?
- correct answer-There are red, orange and yellow warnings. Red warnings are always hard
stops, meaning the user cannot schedule the case. Yellow warnings are soft warnings that
any user can override. Orange warnings are soft warnings for some users and hard warnings
for other users, depending on
security.
Which warning will appear when scheduling a case into the wrong block? - correct
answer-Typically an orange warning will appear. However, the system can be configured to
make these warnings red, such as when a surgeon's office tries to schedule cases into
blocks other than their own.
Which warning will appear when scheduling a case outside that room's scheduled block
time? - correct answer-An orange warning, which requires special security to override.
A case must be (circle all that apply) SCHEDULED /
UNSCHEDULED in order to be canceled. A case must be (circle all that apply) SCHEDULED
/ UNSCHEDULED to be voided - correct answer-A case can be SCHEDULED or
UNSCHEDULED in order to be canceled. A case must be UNSCHEDULED to be voided.
