OAD 138: Records & Information Management - Final Quiz Questions | Actual Exam Questions | 100% Correct Answers | Verified 2024 Version

A record is stored information made or received by an organization that is evidence of its operations and has value requiring its retention for a specific period of time. - True Vital records are considered necessary for mission critical business operations. - True Reference documents contain information used in the organization's day-to-day operations. - False General correspondence and bank statements are in which records value category? - Useful An example of an important record is the memo announcing the annual company picnic. - False As a business customer, every time you buy a product or service, you are creating a record of that transaction. - True Records classified by their value to the organization fall into one of these four categories: - Vital, important, useful, or nonessential Students interested in understanding the paperwork connected with an organization's day-to-day operations would concentrate their records studies on - transaction documents. At the end of the number of years indicated on the retention schedule, records are disposed either by destruction or by transfer to a permanent storage place. - True An automated system for scanning, storing, retrieving, and managing images of physical records is - document imaging.The five phases of the records and information life cycle are - creation, distribution, use, maintenance, and disposition. Financial records should be classified as important records rather than as useful records. - True Filing, storing, retrieval, and protection of records are part of the maintenance phase of the records and information life cycle. - True Filing is only one step in the records and information life cycle. - True E-mails are private and cannot be used in a court of law. - False External records are created for use within the company. Group of answer choices - False By following proper records and information management procedures, information is available at the right time for making effective management decisions. - True Which of the following best describes records management? - systematic control of all records from their creation to ultimate disposition Procedure manuals and handbooks have historical value to the organization. - False Policy and procedures manuals are - of administrative value to the firm. Even though more businesses than ever are investing in new technologies, using physical records continues to be a fact of office life. - TrueThe International Organization for Standardization (ISO) 15489 defines a record as information created, received, and maintained as evidence and information by an organization or person in pursuance of - legal obligations or in the transaction of business. What is the best method for protecting your vital and important records? - identify a single location to store all vital papers and information inventory the records kept only on computers including account numbers, user ids, and passwords make routine backups of your computer records and store them in a separate location All of the ab