CPPA Module 3 Exam Questions and Correct Answers

CPPA Module 3 Exam Questions and Correct Answers Prior to nineties, what two regulations dictated property management industry? - Answer-1. Federal Acquisition Regulation (FAR) part 45 "Government Property" 2. Federal Property Management Regulations (FPMR), for non-federal employees In NPMA, what is meant by "property"? - Answer-Government property What is the goal of the American National Standards Institute (ANSI)? - Answer-To enhance both the global competitiveness of the U.S. Business and the U.S. quality of life by promoting and facilitating voluntary consensus standards and conformity assessment systems while safeguarding their integrity. What department of our government does the National Institute of Standards and Technology (NSIT) a part of? - Answer-Department of Commerce When did the National Institute of Standards and Technology (NISIT) sign a memorandum of understanding with the American National Standards Institute (ANSI) and what did it pertain to? - Answer-- 1995 - To enhance and strengthen the U.S. voluntary standards system through strong public-private sector interaction What act was passed in 1995 which coincided with American National Standards Institute (ANSI) - National Institute of Standards and Technology (NIST) memorandum of understanding? - Answer-The National Technology Transfer and Advancement Act of 1995 (P.L. 104-113) (NTTAA) What did (P.L 104-113) (NTTAA) bridge the gap between? - Answer-Standards developers and the Government agencies that create legislation affecting the standards community The importance of a strong partnership between the private and public sector was strengthen by the revising of what and when? - Answer-- OMB Circular A-119 in 1997 What does the acronym OMB? - Answer-Office of Management and Budget What did OMB Circular A-119 accomplish? - Answer-It guided U.S. Government agencies in the implementation of the NTTAA reinforcing the values of Government participation in the voluntary standards system. What is the OMB definition of the term "standard" - Answer-The common and repeated use of rules, conditions, guidelines, or characteristics for products or related processes and production methods, an related management systems practices As per OMB A-119, what are voluntary consensus standard bodies? - Answer-They are "domestic or international organizations which plan, develop, establish, or coordinate voluntary consensus standards using agreed-upon procedures What does the NTTAA encourage? - Answer-It encourages the participation of Federal representative in the voluntary consensus standards bodies to increase the likelihood that the standards they develop will meet both public and private sector needs. What are some of the attributes which define a voluntary consensus standards body? - Answer-- Openness - Balance of interest - Due process - An appeal process - Consensus, which is defined as general agreement, but necessarily unanimity What does ASTM E2135-04, Standard Terminology for Property and Asset Management define? - Answer-If defines standards as "rules" or bases of comparison used in judging capacity, quantity, context, extent, value, or quality: levels of excellence or attainment regarded as a measure of adequacy When was ASTM E2135-04 published? - Answer-September 2004 What was the first tangible step toward achieving a consensus standardization policy for the property industry in 2000? - Answer-When Committee E53 on Property Management Systems was officially organinzed What was Committee E53 charged with as their first task once they were established via a partnership between the NPMA and ASTM International? - Answer-The development of management systems criteria and methods of effectiveness for the conduct of management and administration activities for durable and movable assets. What does the general areas of interest of Committee E53 include? - Answer-Standard practices to support all aspects of personal property management, including systems for the management of industrial and Federal state, and local government personal property as well as educational and medical institution property For TC E53, What agencies are currently included for classifications? - Answer-1. Colleges and universities 2. Commercial enterprises 3. Federal agencies and departments 4. Government contractors 5. Service provided, consultants, hardware suppliers, and software suppliers 6. Specialists having expert knowledge not otherwise covered by another category of interest 7. State and local governments To ensure balance, not more than of the membership comes from any single category. - Answer-1/3 What are the duties of the Technical Committee E53? - Answer-- Developing standards within its scope - Maintaining standards within its scope - Achieving a consensus for the action proposed on a standard - Ensuring that duplication of standards is minimized - Not promulgating conflicting standards - Providing for interpretations of standards within its scope, if applicable, as determined by the COTCO - Reporting the status of standards within its scope to the COTCO at least annually What are the specific areas of Committee E53? - Answer-They include all aspects of personal property management from the determination of needs and initial acquisition through final disposition, including receipt, identification and marking, record keeping, custodial and administrative accountability, reporting, consumption, maintenance, movement, storage, inventory, control utilization, and disposition. What is the purpose of the ASTM International Bylaws? - Answer-It assigns the supervision of standards activities to the Committee on Technical Committee Operations (COTCO). What does the COTCO manage? - Answer-It manages the development of standards through the establishment and supervision of one or more Technical Committees (TC) by specific functional areas What are the COTCO's responsibilities with respect to standards development and maintenance by TCs? - Answer-- Approving and discharging TC personnel - Ensuring that any TC under its jurisdiction is operating with its approved scope and according to ASTM International-compliant procedures - Ensuring that TCs with the charter of the Committee are providing due process - Providing a forum for hearing appeals of actions or inaction by TCs Approximately, how many members are on the E53 committee? - Answer-70 members How many approved standards does the 70 members of the E53 committee have jurisdiction over?? - Answer-12 Where are the 12 approved standards of E53 committee published? - Answer-in the Annual Book of ATSM Standards, Vol. 4.12 What is requirements determination? - Answer-It is the process of identifying and justifying future property acquisitions and providing the necessary funds What is the task of property management? - Answer-To manage the property the organization needs to meet the objectives at the lowest costs What information must the property manager have to be fully aware of the overall picture to be effective in requirements determination? - Answer-- Organizational objectives - Target dates for achieving them - Any funding restrictions - Type and quantity of property needed What must the majority of the information identified during requirements determination compiled as a part of? - Answer-Budget Process What information can the property manager provide to maximize the effective acquisition of assets? - Answer-- Potential vendors - Lease vs. Buy recommendations