FERPA Quiz (ASU 101 Employment) Questions With Correct Answers

Which of the following never qualifies as directory information: - A home address - A Social Security number - A date of birth - Answer A Social Security number In order to access education records at XYZ University, authorized users had to enter both a student ID number and a confidential PIN number. XYZ wanted to designate student ID numbers as directory information so it could print the student ID numbers on student ID cards. May it do so? - No, because student ID numbers must never be displayed in public under any circumstances - Maybe, if the student ID numbers change at least once per calendar year - Yes, because XYZ requires a PIN number to access education records - Answer Yes, because XYZ requires a PIN number to access education records Which of the following would be considered PII of a student: - The address of a family member - The student's place of birth - The student's date of birth - All of the above - Answer All of the above XYZ University's Office of Student Housing maintained a list of the students living in the university's on-campus dorms. Is this PII? - Yes, because it shows the students' addresses - Maybe, if the students have lived in the dorms longer than one semester - No, because the students are living on campus - Answer Yes, because it shows the students' addresses The English Department at XYZ University kept two lists of enrolled students. One list was stored in a filing cabinet in the Department office. The other was in a database on a computer used by faculty members. Which is an "education record" under FERPA? - The list in the filing cabinet - The database on the computer - Both - Answer Both ****Jacob, an XYZ University administrator, received a court order directing XYZ to release certain information related to Cindy, a 21-year-old student, to a law firm. Must Jacob inform Cindy of the order and release of information? - Yes, and he must obtain her consent to release it - Maybe, but he should consult XYZ's legal counsel - No - Answer Maybe, but he should consult XYZ's legal counsel ****Chan, a student at XYZ University, applied for financial aid for the upcoming year. Sharon, in the financial aid office, asked Ken, an administrator, to share some education records containing PII about Chan, which Sharon needed to determine if Chan was eligible for aid. What must Ken do before disclosing the PII? - Get a signed, dated written consent from Chan - Inform Chan and obtain his oral consent - Neither - Answer Get a signed, dated written consent from Chan (Neither) ****Schools must notify students of their rights under FERPA —