Certified Texas Contract Developer (CTCD) Questions with 100% Correct Answers | verified

Legal Elements of a Contract - Answer • Offer • Acceptance • Legal Purpose • Mutuality of Obligation • Certainty of Subject Matter • Consideration • Competent Parties The essential provisions that must be included in every contract - Answer • Scope of work, • Financial provisions (e.g., price and payment terms), • Contract term and termination provisions, and • Identification of the contracting parties. TRUE/FALSE - After contract award, the bid tabulation must be available for release through the Texas Public Information Act. - Answer TRUE - After contract award, the bid tabulation must be available for release through the Texas Public Information Act. Acquisition Plan - Answer The objective of the Acquisition Plan is to ensure that the procurement is solicited, negotiated, executed, and managed in a way that delivers best value to the State. The Acquisition Plan identifies: - Answer •the procurement team (including the Contract Developer, Contract Manager, and end user), •the team's roles and responsibilities, •the schedule of events, as well as the activities necessary to ensure that the contract requirements are satisfied, •the goods and services are delivered in a timely manner, and •the financial interests of the agency are protected. Major Consulting Services Contract - Answer the value of the contract will exceed $15,000 for a state agency or $25,000 for an institution of higher educationMajor Information Resources Project - Answer • specifically designated as such by the Legislature in the General Appropriations Act; or • identified in an agency's biennial operating plan whose development costs exceed $1 million and that • requires one or more years to reach operation status; • involves more than one state agency; or • substantially alters the work methods of state agency personnel or the delivery of services to clients. Prior to posting to the ESBD or publishing in the Texas Register - Answer Prior to posting to the ESBD or publishing in the Texas Register, an agency must submit solicitation documents for contracts that have a value of $5 million or greater to the Contract Advisory Team (CAT) for review regardless of procurement method Invitation For Bids (IFB) - Answer A written solicitation requesting the submission of bids; also referred to as a bid invitation. $25,000 (mandatory), post on ESBD $25,000 (optional) Informal Bidding (Purchases $25,000 or Less) - Answer $5,000 but not $25,000, a Contract Developer must provide bid opportunities to vendors active on the CMBL. 3 active vendors on the CMBL, 2 must be current Texas-certified HUBs Request for Proposals (RFP) - Answer A written solicitation requesting the submission of proposals. A 30-day solicitation period is recommended Request For Offers (RFO): IT Procurement - Answer A written solicitation requesting the submission of offers for AIS which include hardware, software and other information technology goods and services. Request For Qualifications (RFQ): Professional Services - Answer Selection is made solely on the skills and qualifications of the vendor. Price is not a factor until after a vendor is selected.Request For Applications (RFA): Grants - Answer An RFA is used to invite grant applications. Must include the grant objective, guidelines, limitations on spending or eligibility, and evaluation criteria. Inter-Agency Cooperation (IAC) Agreements - Answer An inter-agency contract is a written understanding between two or more agencies. Nepotism - Answer A form of conflict of interest, involves an explicit act of using one's position to favor a relative. SAO NEPOTISM DISCLOSURE STATEMENT FOR PURCHASING PERSONNEL - Answer Contracts $1 million, all purchasing personnel must disclose the relationship with the selected vendor to the administrative head of the agency on a form prescribed by SAO. TEC DISCLOSURE OF INTERESTED PARTIES (FORM 1295) - Answer Contracts $1 million require vendors to complete the Form 1295 Certificate of Interested Parties. SHOULD be submitted to State Ethics Commission at ANY amount, MUST be disclosed when a contract is valued at 1 Million and up. IT SERVICES | GO TO - DIR - Answer Statements of work for IT services valued at more than $50,000 must be submitted to DIR for approval and signature. IT SERVICES - MAJOR INFORMATION RESOURCES PROJECTS & ASSOCIATED CONTRACTS & AMENDMENTS | GO TO - QAT - Answer IT projects $1M (Major Information Resource Project), must be submitted to the QAT for approval. ALL CONTRACT TYPES | GO TO - SAO - Answer Agency purchasing personnel associated with a contract $1M must sign a SAO Nepotism Disclosure form prior to contract award. ALL CONTRACT TYPES | GO TO Texas Ethics Commission - Answer Agencies may not award a contract valued at $1M or more to a vendor until that vendor has filed a Form 1295 with the Texas Ethics Commission. ALL CONTRACT TYPES* | GO TO - CAT - Answer Solicitations for services with an anticipated value of $5M or more must be submitted to CAT for review and comments. (When in doubt, please contact the POD program in SPD. )MIRP CONTRACT AMENDMENT (IT) | GO TO - QAT - Answer Contract related to a Major Information Resources Project, $10M must be submitted, signed only by the vendor, to the QAT for approval prior to final execution of contract. HHSC CONTRACTS FOR ATTORNEY GENERAL REVIEW - Answer Contract $250 million related to the provision of medical or health care services, coverage, or benefits must be reviewed by the OAG. Notification to the OAG must occur when the agency begins the planning phase of the contract. SPD - Statewide Procurement Division - Answer State's central authority for the procurement of nonIT goods and services. SPD leverages the State's buying power by developing statewide Term Contracts and establishing TXMAS contracts for large-volume non-IT goods and services. Texas SmartBuy - Answer Managed by SPD, is the State's central e-procurement system for non-IT goods and services. Must use purchase order.