Yeoman Chapter 2

Yeoman Chapter 2 What directive contains instructions for typing standard letters? a. secnav M-5216.5 b. opnavinst 5216.5 c. buperinst 5216.5 d. secnavinst 5216.6 - ANS a. secnav m-5216.5 what item is the best example of the correct format of a secret document serial number a. 00/123S b. Ser 00/S123 c. Ser 00/s123 d. 00/123s - ANS b. Ser 00/S123 what is the correct formatting of the signature blocks on a joint letter? a. ending flush with the left margin with the most senior official ending on the right margin b. ending flush with the right margin with the most senior official beginning on the left margin c. ending flush with the left margin with the most junior official ending on the right margin d. ending flush with the right margin with the most junior official beginning on the left margin - ANS d. ending flush with the right margin with the most junior official beginning on the left margin which of the following publications provides guidance for navy awards? a. secnavinst 5216.6 b. secnavinst 1650.1 c. secnavinst 1650.2 d. opnavinst 1650.1 - ANS b. secnavinst 1650.1 what does the acronym NDAWS stand for? a. navy decoration awards web site b. navy document of awards web service c. naval department award web site d. navy department awards web site - ANS d. navy department awards web site in general, who retains awarding authority for all awards under the department of the navy? a. commanding officer b. command master chief c. chief of naval operations d. secretary of the navy - ANS d. secretary of the navy What document governs performance evaluation reports in the Navy? a. navy performance evaluation and counseling manual, bupersinst 1610.10 b. navy performance evaluation and counseling manual, bupersinst 1650.10 c. navy performance evaluation manual, secnavinst 1610.10 d. navy performance evaluatino manual, secnavinst 1650.10 - ANS a. navy performance evaluation and counseling manual, bupersinst 1610.10 when may a periodic fitness report or evaluation be omitted? a. if the period of the report exceeds 3 months b. if the period of the report is less than 3 months c. if the period of the report is no more than 6 months d. if the report exceeds 15 months - ANS b. if the period of the report is less than 3 months what type of FITREP or EVAL report provides a record of significant performance that cannot be directly observed by the regular reporting senior? a. concurrent b. not observed c. regular d. transfer - ANS a. concurrent what directive provides procedures and responsibilities for effectively developing, managing, and using the reports and forms programs within the Department of the Navy? a. secretary of the navy information requirements (reports) manual, OPNAV M-5216.1 b. secretary of the navy information requirements (reports) manual, SECNAV 5215.2 c. department of the navy information requirements (reports) manual, SECNAV M-5214.1 d. department of the navy information requirements (reports) manual, OPNAV M-5214.1 - ANS c. department of the navy information requirements (reports) manual, SECNAV M-5214.1 what navy term is defined as a collection of data or information used to determine policy; to plan, control and evaluate operations and performance; and to make administrative determinations? a. account b. form c. practice d. report - ANS d. report what is the Office of the Chief of Naval Operations (OPNAV) form number for the Report Analysis form? a. 5412/10 b. 5213/1 c. 5214/10 d. 5214/11 - ANS c. 5214/10 each request to collect information from the public must be approved by whom? a. office of management and budget b. naval personnel command c. bureau of naval personnel d. chief of naval operations - ANS a. office of management and budget the submission of reports are based on what factors? a. people and sailors b. position and timing c. frequency and position d. timing and frequency - ANS d. timing and frequency what type of report conveys a similar type of information at prescribed intervals? a. everyday b. ongoing c. recurring d. unlicensed - ANS c. recurring what publication is the Navy and Marine Corps Records Management Program Manual? A. SECNAV M-5210.1 B. OPNAV M-5212.1 C. SECNAV M-5121.1 D. OPNAV M-5211C - ANS A. SECNAV M-5210.1 what United Stated Code (USC) defines records as all documentary material, incuding books, papers, maps, photographs, machine readable materials, or other documentary materials? a. CFR 34 b. CFR 48 c. title 10 d. title 44 - ANS d. title 44 who is authorized to establish, maintain, and operate records centers for government agencies? a. chief of naval operations b. federal records center c. national archive records administration d. secretary of the navy - ANS b. federal records center which of the following lists working phone numbers for your ship or station? a. officer social roster b. command yellow pages c. command telephone directory d. command recall roster - ANS c. command telephone directory to what person on board a submarine does the ship's yeoman submit the muster report? a. chief of the boat b. master at arms c. commanding officer d. executive officer - ANS a. chief of the boat who is ultimately responsible for ensuring the proper compilation of special program package data? a. the educational services office (ESO) b. the leading chief petty officer (LCPO) c. the leading yeoman d. the service member applying for the program - ANS d. the service member applying for the program what type of letter is used when two or more commands wish to issue information establishing an agreement or discussing a matter of mutual concern? a. endorsement letter b. joint letter c. letter of agreement d. multiple-address letter - ANS b. joint letter what type of correspondence is an informal way to correspond within an activity or between several activities? a. award b. business letter c. memorandum d. standard letter - ANS c. memorandum which of the following memorandums is used as internal document to record supporting information in the record that is not recorded elsewhere a. letterhead memorandum b. memorandum of agreement or understanding c. memorandum for the record d. plain-paper memorandum - ANS c. memorandum for the record (documenting the results of a meeting, phone convo, or oral agreement) plain-paper = informal within activity letterhead = more formal or outside activity for routine what letter can be used for correspondence between individuals within the Department of Defense when the occasion calls for a personal approach? a. business b. endorsement c. joint d. standard - ANS a. business all copies going outside command must have letterhead b/c has no "From" block how many awards can be awarded for the same act, achievement, or period of meritorious service for an individual or unit? a. one b. two c. three d. five - ANS a. one who maintains the master list of personnel and unit military decorations for the Marine Corps? a. CNO (DNS-35) b. CMC (MMMA) c. CMC (DNS-35) d. CMC (MAMA) - ANS c. CMC (DNS-35) Commandant of the marine corps CNO (DNS-35) acts for Navy What is the recommend timeframe to submit a personal award recommendation? a. to arrive at final awarding authority at least 30 days prior to presentation date b. to arrive at admin department at least 30 days prior to presentation date c. to arrive at admin department at least 60 days prior to presentation date d. to arrive at final awarding authority at least 60 days prior to presentation date - ANS d. to arrive at final awarding authority at least 60 days prior to presentation date What are the time limits for submitting most personal military decorations and awarding them? respectively a. 2 years for submitting, 5 years for awarding b. 3 years for submitting, 5 years for awarding c. 6 months for submitting, 3 years for awarding d. 5 years for submitting, 2 years for awarding - ANS b. 3 years for submitting, 5 years for awarding what form is used to complete unit award submissions? a. opnav 1650/3 b. opnav 1650/14 c. secnav 1650/3 d. secnav 1650/14 - ANS b. OPNAV 1650/14 (OPNAV 1650/3 is personal awards) which navy personnel form is used for evaluations E1-E6? a. navpers 1610/10 b. navpers 1616/27 c. navpers 1610/2 d. navpers 1616/26 - ANS d. navpers 1616/26 Evaluation Report and Counseling Record (E1-E6) which NAVPERS form is used for evaluations E7-E9 a. navpers 1610/10 b. navpers 1616/27 c. navpers 1610/2 d. navpers 1616/26 - ANS b. NAVPERS 1616/27 Which NAVPERS form is used for Fitness Reports W2 to O-6 a. navpers 1610/10 b. navpers 1616/27 c. navpers 1610/2 d. navpers 1616/26 - ANS c. NAVPERS 1610/2 Distribution of completed reports is based on what factor? a. guidance found in the reports tickler b. date and time c. need to know d. subject and date - ANS c. need to know T/F Distribution of courtesy copies of reports is prohibited. - ANS True What type of report is not subject to reports documentation and symbolization procedures? a. computer-generated b. exempt c. licensed d. unlicensed - ANS b. exempt an unlicensed report is a report NOT justified and NOT assigned a report control symbol, but still subject to reports control manager What type of report remains within one organization for its own use? a. computer generated b. internal c. licensed d. unlicensed - ANS b. internal What type of report is justified by the originator, reviewed and approved by the Reports Control Manager, and assigned a report control symbol or an exemption? a. exempt b. inernal c. licensed d. unlicensed - ANS c. licensed The Records Disposal Act was established in what year? a. 1901 b. 1943 c. 1950 d. 1987 - ANS b. 1943 What directive establishes the policies and procedures for life-cycle management of records? a. SECDEF M-5210.1 b. OPNAVINST M.5210.1 (series) c. DODINST M-5210.1 d. SECNAV M-5210.1 - ANS d. SECNAV M-5210.1 What does the acronym NARA stand for? a. National Archive Records Access b. Navy Archive Records Access c. Navy Archive Records Administration d. National Archives and Records Administration - ANS d. National Archives and Records Administration NARA is the nation's record keeper Who is authorized to establish, maintain, and operate records centers for Federal Agencies? a. Federal Records Center b. National Archives and Records Administration c. Chief of NavalOperations d. Secretary of the Navy - ANS a. Federal Records Center Note: FRC is authorized by NARA as a records keeper for the federal agencies How long can records be withdrawn from the National Archives and Records Administration for reference? a. 15 day loan basis b. 30 day loan basis c. 45 day loan basis d. 60 day loan basis - ANS b. 30 day loan basis What are the carton regulations when shipping records? a. standards cartons available at your local Staples store b. Standard cartons available through General Services Administration (GSA) c. Boxes stored in the commands Supply department d. Envelopes large enough to fit records - ANS b. GSA cartons FRCs will reject any shipment of records not in authorized records center cartons What form is used to request access to records from the Federal Records Center (FRC) a. NAVPERS 1131/5 b. Optional form (OF) 11 c. Standard form (SF) 11 d. Standard Form (SF) 35 - ANS b. OF 11 Note: SF 135 is records transmittal and receipt form When are muster reports turned in to the Ship's Office or admin officer? a. at the beginning of each work day b. at the end of each work day c. prior to 1600 of the report day d. prior to 1600 of the day before - ANS a. at the beginning of each work day A multiple-address letter is typed like a ___________ letter with the exception that more than one title is listed in the ____ line, in _____ order. a. memorandum; from; seniority b. standard; from; alphabetical c. joint; to; alphabetical d. standard; to; seniority - ANS d. standard; to; seniority When a letter is forwarded via your activity, you use an ________. a. via b. endorsement c. distribution d. SF98 - ANS b. endorsement the letter comes to your command because you are a "Via" addressee T/F An endorsement does not have to be on letterhead. - ANS F