CPPB Full Prep| with Complete Questions & Answers 100% Accurate

An entity purchases several different types of mobile phones to meet employees' preferences. This is causing inefficiencies. What action can be taken to address and correct the inefficiencies? A. creation of performance specifications B. sole sourcing C. benchmarking D. standardization - ANSWER-standardization A buyer has been invited to join a supplier account rep for lunch to discuss the performance of a contract. How should the buyer respond to the invitation? A. decline the supplier's offer and suggest a meeting in the office B. join the supplier for lunch, but pay for himself C. ask the end user to join the supplier and the buyer for lunch anc count it as a business meeting D. report the supplier to the supervisor - ANSWER-decline the supplier's offer and suggest a meeting in the office A buyer has been working on a solicitation for several days. Now the end users have requested that the buyer mail the bid only to local suppliers. How should the buyer respond to this request? Add language to the bid that only local suppliers can submit proposals B. explain that agency procedures require that all bids be electronically posted to allow for open and fair competition C. explain that he can only put "Buy America" language in bid specifications - ANSWER-explain that agency procedures require that all bids be electronically posted to allow for open and fair competition The ratio between inputs such as staff hours or salary and outputs is a way of measuring what attribute? A. efficiency B. effectiveness C. contributions D. progress - ANSWER-efficiency Legislation enacting a sustainable procurement initiative was passed during this legislative session. The agency has a limited staff and resources with which to implement the legislation. What type of program would be most easily implemented? A. alternative fuel vehicles B. energy efficient equipment C. recycled paper D. comprehensive recycling program - ANSWER-recycled paper At an entity hosted small business educational and outreach workshop, the entity small business program coordinator noticed that only a few suppliers are actively participating in asking questions and discussion. In reaction, she works diligently to engage other suppliers who are not contributing. What role is she assuming? A. encourager B. observer C. information seeker D. gate keeper - ANSWER-gate keeper The city's IT dept has a need to purchase 20 copies of a how-to-use over-the-counter software book for various user departments within the agency. The book is commonly available and it is estimated that the total cost would be $900, which is below the established bid threshold. The buyer has confirmed that the book is not currently on any agency contracts. Which type of purchase is considered most economical in this case? A. emergency B. sole source C. pcard D. invitation for bids - ANSWER-pcard A buyer wishes to enter into a cooperative purchase with a regional alliance that could save a great deal of money. What is the buyer's first step? A. Determine if there is legal authority to do this B. Determine if the cost is advantageous C. Determine if local suppliers are impacted D. Determine if your terms and conditions are in compliance - ANSWER-determine if there is legal authority to do this While on vacation the Chief Procurement Officer left a Procurement Manager in charge of operations via an interoffice memo. The Procurement Manager was faced with an emergency purchase that needed signature for $50K. What gives him the authority to sign for this emergency purchase? A. apparent authority B. express authority C. the Procurement Manager has authority to sign because it is an emergency purchase D. implied authority - ANSWER-express authority An agency with a local small business preference program is accepting bids for a roofing project. Only Company C is in the local jurisdiction. Businesses located outside the local jurisdiction will have 5% of the bid amount added to their total bid amount. Company A bids $49,300. Company B bids $49,150. Company C bids $51,650. Company D bids $51,640. Which company should receive the award based on total low bid? - ANSWER-B $49,150 When all mandatory requirements of a bid are met, what is the value of competitive quotes and competitive sealed bids? A. drives a decision based on price B. provides evaluation guidelines on which to base the award C. provides a reliable indicator of a robust supplier market D. it has no value - ANSWER-drives a decision based on price What is the purpose of a cost analysis? A. compares each price quoted the entity as a result of the bid process B. an attempt to protect reasonable cost in a cost benefit analysis C. helps determine the supplier's costs actually incurred for the nonstandard items D. helps determine functional requirements at the lowest possible cost without impacting need and suitability - ANSWER-helps determine the supplier's costs actually incurred for the nonstandard items The Sherriff's Dept is planning on acquiring a scanner to be used on work release inmates entering and leaving the jail. The scanner will have a lifespan of 10 years. The price for the scanner is $11,000. Maintenance must be performed on this machine monthly to ensure accuracy. Monthly maintenance will be $150. What is the life cycle cost for this entire purchase? A. $11,000 B. $29,000 C. $18,000 D. $36,000 - ANSWER-$29,000 Dept of Water Resources is preparing a bid document for a new and complex composite water meter. What action should the buyer take to better ensure responsive bids? A. use brand name or equivalent specifications B. determine the industry standards for meter suppliers C. determine the life cycle cost of the meter D. schedule a pre-bid conference - ANSWER-schedule a pre-bid conference An agency is deciding whether to purchase new or used riding mowers. What is the most appropriate analysis method to use to make this decision? A. historical price analysis B. life cycle cost analysis C. cost analysis D. price analysis - ANSWER-life cycle cost analysis Five entity owned buildings are under renovation and the parts of these renovations incude replacing the flooring. Each building has an estimated 4400 sq ft of floor surface that will require new flooring. 65% will be tile and 35% will be hardwood. If the tile is $8.00 per sq ft for the supply and install, what is the estimated cost of this project? A. $39,820 B. $418,000 C. $218,900 D. $199,100 - ANSWER-$199,100 The Sherriff's Dept is requesting that a solicitation be put out for commissary items for the county jail. To assist in maintaining order and for the safety of county employees and the inmates, the dept is providing the buyer with a list of specific items to be procured. Little to no deviation from this list will be allowed. Under the circumstances, what is the most appropriate type of specifications taht the buyer should use? A. combination B. design C. brand name or approved equal D. performance - ANSWER-brand name or approved A Dept Manager has requested that the Procurement Dept issue a request for bids for their yearly supply of pipe and fittings. The buyer researched the market and found pricing for pipe and fittings remained relatively stable. What type of contract should the buyer recommend? A. definite quantity term contract B. spot purchase C. time and materials contract D. term contract - ANSWER-definite quantity term contract The Corrections Dept has a budget of $1,000,000 annually for the purchase of frozen vegetables. The buyer will issue an invitation for bids. How should the budget value be handled in the solicitation? A. should be included to help the bidders understand their effort or quality B. should be included to create a level playing field which enhances the quality and competitiveness of responses C. it is nonessential information for formulating a bid for this type of procurement D. including the budget will tend to push up the bid values - ANSWER-should be included to create a level playing field which enhances the quality and competitiveness of responses