Records Management question and answers 2023/2024

Records Management Record - correct answer Stored information, regardless of media or characteristics, made or received by an organization that is evidence of its operations and has value requiring its retention for a specific period of time. ARMA International - correct answer An association for Information Management Professionals ISO 15489 - correct answer A standard for Records Management policies and procedures. Cloud - correct answer Internet or a network of servers External Record - correct answer A record created for use outside of the organization. It may be created inside or outside of the organization. Internal Record - correct answer A record that contains information needed to operate an organization Transaction Record - correct answer A document used in an organization's day-to-day operations. Reference Record - correct answer A record that contains information needed to carry on the operations of an organization over long periods. Records & Information Life Cycle - correct answer The life span of a record as expressed in the five phases of creation, distribution, use, maintenance, and final disposition. Administrative - correct answer Value & Records Type: Records that help employees perform office operations. i.e.: Policy & Procedures manuals/documents/websites; Handbooks; organizational charts Fiscal - correct answer Value & Records Type: Records used to document operating funds and other financial processes. i.e.: tax returns, records of financial transactions, purchase and sales orders, invoices, balance sheets and income statements. Legal - correct answer Value & Records Type: Records that provide evidence of business transactions. i.e.: Contracts, financial agreements that are legally binding, deeds to property owned, articles of incorporation. Historical - correct answer Value & Records Type: Records that document the organization's operations and major shifts of direction over the years. i.e.: Minutes of meetings, corporate charter, public relations documents, information of corporate officers. Electronic mail (e-mail) - correct answer A system that enables users to compose, transmit, receive, and manage electronic documents and images across networks. Wiki - correct answer A page or collection of web pages that allows people who access the site to contribute or modify content. Blog - correct answer A shared online journal. Podcast - correct answer A broadcast sent over the Internet to receivers who hear and/or view the information via computers or other electronic devises. Webinar - correct answer A video presentation given over the World Wide Web. Tweet - correct answer A short message posted on the Twitter social network website. Document imaging - correct answer An automated system for scanning, storing, retrieving, and managing images of physical records in an electronic format. Internet - correct answer A worldwide network of computers that allows public access to send, store, and receive electronic information over public networks.