2022 BTEC Business Level 3 Unit 4:
Managing an Event (DISTINCTION*)
Assignment 1
written by
farhaan
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,Unit 4: Managing an Event Assignment 1
4/ A.P1 explain the role and skills required to be an effective events planner
Introduction
In order to succeed in event management, it is important to have the certain skills and
abilities for it to beat the highly competitive environment. In this assignment I will go into
the detail what he right mind set and skills are requires in order to be successful at
organising an event.
Organisational skills
In order to be successful at organising an event, it is important to know for any event
organiser is to simply how to manage his or her business. It does take a lot of planning and
organising an event as every small little detail must be right and perfected. If all these very
perfected and every detail was considered, then it will result in a spectacular event.
However, if the event organiser did not take part in organising any upcoming events or
projects then it can quickly turn into chaos which can be unmanageable. In order to be
successful in event organisation it is important to not only perfect every detail in organising
the event but also being a team leader and a team worker, which means handling and
communicating well with hundreds of people. Therefore, a well organised team works
efficiently and will get the roles of the jobs done quicker with less problems.
Time Management
This skill is very important as businesses expect members to hand in work or complete any
project before the deadline. An event organiser is always efficient with every task that the
business gives them as they will complete it before deadline with the highest efficiency. This
not easy as it does involve a lot of projects need to be done before deadline, so time
management is key to becoming a successful event organiser. However, if there is a fail in
time management by skipping deadlines it can give a bad reputation to the organisation and
the whole team.
1
, Communication with good interpersonal skills
The most successful event organisers are people friendly and are good at verbal
communication and written communication. This is very important as this is a big leadership
role which consists of keeping in contact with multiple people and keeping them perform
multiple tasks. Communications skills are key to create a successful event as ideas need to
be clearly communicated and made sure the team understands fully and can carry out the
tasks perfectly and on time. This can be from agreeing on the size of the whole venue which
is needed for it to run the team smoothly as possible. Therefore, as being an event
organiser, they are the leaders so if there are any conflicts in the team, they will need great
communication, social and a good heart to solve this fairly and remain good workforce. So
overall a successful event organiser is a good team player and can work with all kinds of
people.
Budget Control
Calculating the expenses and the potential profit which will be made from running the event
is important for an event organiser. So, setting up a budget is important as it can get most of
the money and if the event organiser fails to keep within the budget it can not only affect
the profit but also can result in making a huge loss.
Problem Solving
Problem solving is important for an event organiser as its important for them to
resolve any problems or any last-minute problems which need solving quick.
Therefore, the event organiser also must handle conflicts from members and need to
be done calmly and fairly. The business they are in can involve a lot of problems that
can go wrong and can affect the event like the sound equipment which may not work
properly. There will be upcoming problems the event organiser will have to face and
must be prepared for any problems which can affect the event. So planning is key
2
Managing an Event (DISTINCTION*)
Assignment 1
written by
farhaan
Did you know a seller earn
an average of $250 per month
selling their study notes
on Docmerit
Scan the QR-code and learn how you can also turn your class
notes, study guides into real cash today.
Docmerit.com - The Best Study Notes
Uploaded by: farhaan on Docmerit. Distribution of this document is illegal
,Unit 4: Managing an Event Assignment 1
4/ A.P1 explain the role and skills required to be an effective events planner
Introduction
In order to succeed in event management, it is important to have the certain skills and
abilities for it to beat the highly competitive environment. In this assignment I will go into
the detail what he right mind set and skills are requires in order to be successful at
organising an event.
Organisational skills
In order to be successful at organising an event, it is important to know for any event
organiser is to simply how to manage his or her business. It does take a lot of planning and
organising an event as every small little detail must be right and perfected. If all these very
perfected and every detail was considered, then it will result in a spectacular event.
However, if the event organiser did not take part in organising any upcoming events or
projects then it can quickly turn into chaos which can be unmanageable. In order to be
successful in event organisation it is important to not only perfect every detail in organising
the event but also being a team leader and a team worker, which means handling and
communicating well with hundreds of people. Therefore, a well organised team works
efficiently and will get the roles of the jobs done quicker with less problems.
Time Management
This skill is very important as businesses expect members to hand in work or complete any
project before the deadline. An event organiser is always efficient with every task that the
business gives them as they will complete it before deadline with the highest efficiency. This
not easy as it does involve a lot of projects need to be done before deadline, so time
management is key to becoming a successful event organiser. However, if there is a fail in
time management by skipping deadlines it can give a bad reputation to the organisation and
the whole team.
1
, Communication with good interpersonal skills
The most successful event organisers are people friendly and are good at verbal
communication and written communication. This is very important as this is a big leadership
role which consists of keeping in contact with multiple people and keeping them perform
multiple tasks. Communications skills are key to create a successful event as ideas need to
be clearly communicated and made sure the team understands fully and can carry out the
tasks perfectly and on time. This can be from agreeing on the size of the whole venue which
is needed for it to run the team smoothly as possible. Therefore, as being an event
organiser, they are the leaders so if there are any conflicts in the team, they will need great
communication, social and a good heart to solve this fairly and remain good workforce. So
overall a successful event organiser is a good team player and can work with all kinds of
people.
Budget Control
Calculating the expenses and the potential profit which will be made from running the event
is important for an event organiser. So, setting up a budget is important as it can get most of
the money and if the event organiser fails to keep within the budget it can not only affect
the profit but also can result in making a huge loss.
Problem Solving
Problem solving is important for an event organiser as its important for them to
resolve any problems or any last-minute problems which need solving quick.
Therefore, the event organiser also must handle conflicts from members and need to
be done calmly and fairly. The business they are in can involve a lot of problems that
can go wrong and can affect the event like the sound equipment which may not work
properly. There will be upcoming problems the event organiser will have to face and
must be prepared for any problems which can affect the event. So planning is key
2
