Utah Notary Examination Study Guide - Verified Correct Answer Key

Utah Notary Examination Study Guide - Verified Correct Answer Key What are the top 10 mistakes notaries make? - answer - 1. Leaving out notarial language 2. Confusing the notarial acts 3. Misinterpreting electronic signature 4. Failing to require personal appearance 5. Failing to name the signer 6. Adopting policies contrary to UCA 46-1-8 7. Failing to require proper ID 8. Refusing documents solely for their content 9. Leaving the notary seal and certificate 10. Executing 'material incomplete' certificate What are the 5 notarial acts? - answer - 1. Jurats 2. Acknowledgments 3. Signature witnessing 4. Copy certifications 5. Oaths or affirmations Acknowledgment - answer - A notarial act in which a notary certifies that a signer had voluntarily signed a document for the documents stated purpose Jurat - answer - A notarial act in which a notary certifies that a signer, whose identity is personally known, in the notary's presence a voluntary signature vouching for the truthfulness of the signed document Signature Witnessing - answer - A notarial act in which an individual: appears in person before a notary and presents a document; provides the notary satisfactory evidence of the individuals identification or personally known to the notary What is an electronic signature/notarization? - answer - It is the same notarial act but instead of signing with pen and paper its on a computer. STILL REQUIRES PERSONAL APPEARANCE. Do all notarial acts require personal appearance? - answer - Yes. The signer must ALWAYS appear before the notary. What is needed to count as proper ID? - answer - 1. Photograph 2. Signature 3. Physical description What does not qualify as proper ID? - answer - -Driver's privilege card -Birth certificate -Marriage License -SSC -any other doc. which does not meet the criteria for valid ID When can you refuse performing a notarial act? - answer - When the act would be considered unlawful according to Title 46. Do notaries read the documents? - answer - No. What information is needed as notarial language? - answer - Venue (county & state), named signed and date Copy Certification - answer - A notarial act in which a notary certifies that a photocopy is an accurate copy of a document that is neither a public record nor publicly recorded What qualifies a person to be a notary? - answer - 1. 18 years of age or older 2. Lawfully resides in the state for 30 days 3. Be able to read, write, and understand English A notary may not perform a notarial act if the notary: - answer - 1. Is the signer, in case a self-proved will as provided section 75-2-504; or 2. Is named in the document that is to be notarized except: in the case of a licensed attorney that is listed in the document 3.Will receive directly from a transaction connected with a financial in which the notary is named individually as a principal. 4. Will receive directly from a real property. Can a notary give legal advice? - answer - A non-attorney may not provide advice or counsel, including notaries. What goes into a notary journal? - answer - A notary journal should be a chronological, permanently bound official journal. It should also have page numbers, the time, date, type of notarial act, and description of the document or proceeding. The signers information should also be included (signature, printed name, address, and proof of identification) What color is the notarial seal? - answer - As of July 1, 2003, seals are purple. What is required on a notarial seal? - answer - Notary public's name, the words "notary public," "State of Utah," "my commissions expires on (date)," notary's commission number, a facsimile of the great seal of the state rectangle border.