Accessible Microsoft Office Documents
Exam Questions with Correct Answers
(Verified Answers) Plus Rationales 2026
Q&A | Instant Download Pdf
Question 1
What is the primary purpose of the Microsoft Office Accessibility Checker?
A. To correct every accessibility issue automatically
B. To determine whether a document has copyright protection
C. To identify potential accessibility issues and provide guidance for addressing
them
D. To convert documents into PDF files
Correct Answer: C. To identify potential accessibility issues and provide
guidance for addressing them
The Accessibility Checker reviews Office content for potential accessibility
problems and provides information about why an issue may affect users and how
it can be addressed. It does not replace human accessibility review. (Microsoft
Support)
Question 2
Which Microsoft Office application can use the Accessibility Checker?
A. Calculator only
B. Word
C. Notepad only
D. Paint only
Correct Answer: B. Word
,Microsoft provides Accessibility Checker functionality in Word as well as other
Office applications such as Excel and PowerPoint. It can be used while creating
and reviewing documents. (Microsoft Support)
Question 3
What is the most appropriate way to identify a heading in Microsoft Word?
A. Increase the font size manually
B. Make the text bold
C. Center the text
D. Apply an appropriate built-in heading style
Correct Answer: D. Apply an appropriate built-in heading style
Built-in heading styles provide semantic structure that assistive technologies can
recognize. Visual formatting such as bold or larger text alone does not establish
heading semantics. (Microsoft Support)
Question 4
Why is semantic heading structure important in a Word document?
A. It reduces the number of words in the document.
B. It helps assistive-technology users understand and navigate the document
structure.
C. It automatically corrects spelling errors.
D. It prevents the document from being printed.
Correct Answer: B. It helps assistive-technology users understand and navigate
the document structure.
Screen-reader users can navigate documents using headings. Proper heading
structure also helps users understand how sections and subsections relate to each
other. (Microsoft Support)
Question 5
,Which heading sequence represents a logical basic hierarchy?
A. Heading 1 → Heading 3 → Heading 2
B. Heading 3 → Heading 1 → Heading 2
C. Heading 1 → Heading 2 → Heading 3
D. Heading 4 → Heading 2 → Heading 1
Correct Answer: C. Heading 1 → Heading 2 → Heading 3
A logical hierarchy uses heading levels to communicate relationships between
sections. Microsoft recommends organizing headings in a logical order rather than
using heading levels simply for visual appearance. (Microsoft Support)
Question 6
What is the primary purpose of alternative text for an informative image?
A. To identify the image's file format
B. To increase the image's resolution
C. To communicate relevant visual information to people who cannot perceive
the image
D. To prevent the image from being copied
Correct Answer: C. To communicate relevant visual information to people who
cannot perceive the image
Alternative text provides a text-based representation of meaningful visual content.
It allows screen-reader users and others who cannot see the image to access
information that would otherwise be unavailable. (Microsoft Support)
Question 7
Which alternative text is generally most appropriate for a meaningful
photograph?
A. "Image"
B. "Picture123.jpg"
, C. "Photo"
D. A concise description of the photograph's relevant meaning
Correct Answer: D. A concise description of the photograph's relevant meaning
Useful alternative text focuses on what the image communicates in the context of
the document. Simply identifying an object as a picture or providing its file name
does not convey its meaningful information.
Question 8
A Word document contains a decorative line used only for visual separation.
What is generally the most appropriate accessibility treatment?
A. Add a lengthy description
B. Treat it as a heading
C. Identify it as decorative so assistive technology does not unnecessarily
announce it
D. Add it to the table of contents
Correct Answer: C. Identify it as decorative so assistive technology does not
unnecessarily announce it
Decorative elements do not communicate meaningful information. Marking them
as decorative prevents unnecessary content from being presented to users of
assistive technologies.
Question 9
Which practice is recommended when creating hyperlinks in an accessible Word
document?
A. Use "Click here" for every link
B. Display the complete URL whenever possible
C. Use meaningful link text that communicates the link's destination or purpose
D. Hide the link text from screen readers
Exam Questions with Correct Answers
(Verified Answers) Plus Rationales 2026
Q&A | Instant Download Pdf
Question 1
What is the primary purpose of the Microsoft Office Accessibility Checker?
A. To correct every accessibility issue automatically
B. To determine whether a document has copyright protection
C. To identify potential accessibility issues and provide guidance for addressing
them
D. To convert documents into PDF files
Correct Answer: C. To identify potential accessibility issues and provide
guidance for addressing them
The Accessibility Checker reviews Office content for potential accessibility
problems and provides information about why an issue may affect users and how
it can be addressed. It does not replace human accessibility review. (Microsoft
Support)
Question 2
Which Microsoft Office application can use the Accessibility Checker?
A. Calculator only
B. Word
C. Notepad only
D. Paint only
Correct Answer: B. Word
,Microsoft provides Accessibility Checker functionality in Word as well as other
Office applications such as Excel and PowerPoint. It can be used while creating
and reviewing documents. (Microsoft Support)
Question 3
What is the most appropriate way to identify a heading in Microsoft Word?
A. Increase the font size manually
B. Make the text bold
C. Center the text
D. Apply an appropriate built-in heading style
Correct Answer: D. Apply an appropriate built-in heading style
Built-in heading styles provide semantic structure that assistive technologies can
recognize. Visual formatting such as bold or larger text alone does not establish
heading semantics. (Microsoft Support)
Question 4
Why is semantic heading structure important in a Word document?
A. It reduces the number of words in the document.
B. It helps assistive-technology users understand and navigate the document
structure.
C. It automatically corrects spelling errors.
D. It prevents the document from being printed.
Correct Answer: B. It helps assistive-technology users understand and navigate
the document structure.
Screen-reader users can navigate documents using headings. Proper heading
structure also helps users understand how sections and subsections relate to each
other. (Microsoft Support)
Question 5
,Which heading sequence represents a logical basic hierarchy?
A. Heading 1 → Heading 3 → Heading 2
B. Heading 3 → Heading 1 → Heading 2
C. Heading 1 → Heading 2 → Heading 3
D. Heading 4 → Heading 2 → Heading 1
Correct Answer: C. Heading 1 → Heading 2 → Heading 3
A logical hierarchy uses heading levels to communicate relationships between
sections. Microsoft recommends organizing headings in a logical order rather than
using heading levels simply for visual appearance. (Microsoft Support)
Question 6
What is the primary purpose of alternative text for an informative image?
A. To identify the image's file format
B. To increase the image's resolution
C. To communicate relevant visual information to people who cannot perceive
the image
D. To prevent the image from being copied
Correct Answer: C. To communicate relevant visual information to people who
cannot perceive the image
Alternative text provides a text-based representation of meaningful visual content.
It allows screen-reader users and others who cannot see the image to access
information that would otherwise be unavailable. (Microsoft Support)
Question 7
Which alternative text is generally most appropriate for a meaningful
photograph?
A. "Image"
B. "Picture123.jpg"
, C. "Photo"
D. A concise description of the photograph's relevant meaning
Correct Answer: D. A concise description of the photograph's relevant meaning
Useful alternative text focuses on what the image communicates in the context of
the document. Simply identifying an object as a picture or providing its file name
does not convey its meaningful information.
Question 8
A Word document contains a decorative line used only for visual separation.
What is generally the most appropriate accessibility treatment?
A. Add a lengthy description
B. Treat it as a heading
C. Identify it as decorative so assistive technology does not unnecessarily
announce it
D. Add it to the table of contents
Correct Answer: C. Identify it as decorative so assistive technology does not
unnecessarily announce it
Decorative elements do not communicate meaningful information. Marking them
as decorative prevents unnecessary content from being presented to users of
assistive technologies.
Question 9
Which practice is recommended when creating hyperlinks in an accessible Word
document?
A. Use "Click here" for every link
B. Display the complete URL whenever possible
C. Use meaningful link text that communicates the link's destination or purpose
D. Hide the link text from screen readers
