CPPO Prep Exam – Certified Public
Procurement Officer Study Guide with
Procurement Practice Questions and
Answers (All Chapters)
What does the procurement policy of an entity reflects? -
CORRECT ANSWER--The entity's legal system
-The goals and values of the entity
-Policies and practices federal-level entities use to acquire
goods and services; this may not apply to state or local
entities
What should the overall purpose of a procurement policy
manual be? - CORRECT ANSWER--Establish the legal authority
of the procurement function within the entity.
-Simplify, clarify, and reflect the laws governing procurement
-Enable uniform procurement policies throughout the entity
-Build public confidence in public procurement
-Ensure the fair and equitable treatment of everyone who
deals with the procurement system
-Provide for increased efficiency, economy, and flexibility in
public procurement activities and maximize to the fullest
extent the purchasing power of the entity
,-Foster effective broad-based competition from all segments
of the supplier community
-Safeguard the integrity of the procurement system and
protect against corruption, waste, fraud and abuse
-Ensure appropriate public access to contracting information
-Foster equal employment opportunities that are in line with
legal requirements, in the policies and practices of suppliers
and subcontractors wishing to do business with the entity
What should policy and procedure manuals be? - CORRECT
ANSWER-They must be well organized and should contain a
clear definition of the purpose of each manual and its
intended use.
What must be done to ensure proper organizational impact
with a policy and procedure manual? - CORRECT ANSWER-
The Chief Executive Officer of the entity should endorse each
manual and the manuals should be produced in a manner
that facilitates revision as changes will surely happen through
new legislation and increased efficiencies in processes.
What are two examples of policies that represent entity
objectives? - CORRECT ANSWER--a set-aside/goal that allows
an established percentage of the business conducted with an
entity to be excluded from the general competitive pool and
purchased from a specialized class of business
,-a policy that encourages and promotes a recycling program
which includes procuring recycled goods
What must Procurement professionals involved in the
establishment of policy manuals be? - CORRECT ANSWER--be
responsive and adaptive to their environments
-act in the best interest of the entity
-be well-informed about the information associated with
regulations
-provide the support to perform functions within established
procurement policies and procedures
How are procedure manuals written? - CORRECT ANSWER-
They are written at a finer level of detail that sets out
processes, forms and steps.
Who primarily uses procedure manuals? - CORRECT ANSWER-
They are primarily used by the end user and procurement
staff, the procedures manual provides guidelines and steps
for preparing purchasing requisitions, developing
specifications, receiving and inspection, and reporting and
documenting supplier performance.
What do procedure manuals detail? - CORRECT ANSWER-
They detail the business processes of Procurement and
, describe the entity, duties of staff, signing authorities,
procedures to be followed, and forms and filing systems to be
used.
What is a supplier manual? - CORRECT ANSWER-A supplier
manual provides formal and extensive information for
suppliers seeking to do business with the entity.
What should a supplier manual include? - CORRECT ANSWER-
-general information about the entity
-key contacts and telephone numbers
-how the solicitation process is conducted
-how to receive an opportunity to participate in entity
solicitations
-a description of the need to be both a responsive and
responsible supplier
-how are are to be submitted, public openings of offers, and
the policy regarding late submissions
What are the characteristics of a supplier manual? - CORRECT
ANSWER--well organized, clear and easy to understand
-clear definition of the purpose and a consistent approach to
decision making
-framework for training
Procurement Officer Study Guide with
Procurement Practice Questions and
Answers (All Chapters)
What does the procurement policy of an entity reflects? -
CORRECT ANSWER--The entity's legal system
-The goals and values of the entity
-Policies and practices federal-level entities use to acquire
goods and services; this may not apply to state or local
entities
What should the overall purpose of a procurement policy
manual be? - CORRECT ANSWER--Establish the legal authority
of the procurement function within the entity.
-Simplify, clarify, and reflect the laws governing procurement
-Enable uniform procurement policies throughout the entity
-Build public confidence in public procurement
-Ensure the fair and equitable treatment of everyone who
deals with the procurement system
-Provide for increased efficiency, economy, and flexibility in
public procurement activities and maximize to the fullest
extent the purchasing power of the entity
,-Foster effective broad-based competition from all segments
of the supplier community
-Safeguard the integrity of the procurement system and
protect against corruption, waste, fraud and abuse
-Ensure appropriate public access to contracting information
-Foster equal employment opportunities that are in line with
legal requirements, in the policies and practices of suppliers
and subcontractors wishing to do business with the entity
What should policy and procedure manuals be? - CORRECT
ANSWER-They must be well organized and should contain a
clear definition of the purpose of each manual and its
intended use.
What must be done to ensure proper organizational impact
with a policy and procedure manual? - CORRECT ANSWER-
The Chief Executive Officer of the entity should endorse each
manual and the manuals should be produced in a manner
that facilitates revision as changes will surely happen through
new legislation and increased efficiencies in processes.
What are two examples of policies that represent entity
objectives? - CORRECT ANSWER--a set-aside/goal that allows
an established percentage of the business conducted with an
entity to be excluded from the general competitive pool and
purchased from a specialized class of business
,-a policy that encourages and promotes a recycling program
which includes procuring recycled goods
What must Procurement professionals involved in the
establishment of policy manuals be? - CORRECT ANSWER--be
responsive and adaptive to their environments
-act in the best interest of the entity
-be well-informed about the information associated with
regulations
-provide the support to perform functions within established
procurement policies and procedures
How are procedure manuals written? - CORRECT ANSWER-
They are written at a finer level of detail that sets out
processes, forms and steps.
Who primarily uses procedure manuals? - CORRECT ANSWER-
They are primarily used by the end user and procurement
staff, the procedures manual provides guidelines and steps
for preparing purchasing requisitions, developing
specifications, receiving and inspection, and reporting and
documenting supplier performance.
What do procedure manuals detail? - CORRECT ANSWER-
They detail the business processes of Procurement and
, describe the entity, duties of staff, signing authorities,
procedures to be followed, and forms and filing systems to be
used.
What is a supplier manual? - CORRECT ANSWER-A supplier
manual provides formal and extensive information for
suppliers seeking to do business with the entity.
What should a supplier manual include? - CORRECT ANSWER-
-general information about the entity
-key contacts and telephone numbers
-how the solicitation process is conducted
-how to receive an opportunity to participate in entity
solicitations
-a description of the need to be both a responsive and
responsible supplier
-how are are to be submitted, public openings of offers, and
the policy regarding late submissions
What are the characteristics of a supplier manual? - CORRECT
ANSWER--well organized, clear and easy to understand
-clear definition of the purpose and a consistent approach to
decision making
-framework for training
