Unit 4 Assignment 2
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1
, Unit 4 Assignment 2
Contents
Success of events........................................................................................................................ 4
The 3 Types of Events.............................................................................................................4
Event 1: 2008 Olympics in Beijing............................................................................................4
Event 2: Tesla Model 3 Launch................................................................................................4
Event 3: The Royal Wedding....................................................................................................5
Why do events take place?......................................................................................................5
What are some common event success factors?.....................................................................6
3 Event Ideas............................................................................................................................... 7
What is the purpose of the event? - Bake sale.........................................................................7
Aims and objectives................................................................................................................. 8
Constraints............................................................................................................................... 8
Budget...................................................................................................................................... 8
Venue....................................................................................................................................... 8
Human resources..................................................................................................................... 8
Physical resources................................................................................................................... 8
Success factors........................................................................................................................ 9
Pre-event questionnaire............................................................................................................... 9
Why use a questionnaire?........................................................................................................9
What makes a good questionnaire?.........................................................................................9
Discuss the use of open and closed questions.........................................................................9
Question 1: What types of foods would you buy at the bake sale?...........................................9
Question 2: How much would you pay for the bakeries?........................................................10
Question 3: What type of flavour would you like?...................................................................10
Question 4: Do you have any allergies?.................................................................................11
Question 5: What location would you prefer the event to take place in?.................................11
Conclusion............................................................................................................................. 12
Aims and Objectives............................................................................................................... 13
Budget.................................................................................................................................... 13
Resources.............................................................................................................................. 13
Venue..................................................................................................................................... 14
2
, Unit 4 Assignment 2
Catering.................................................................................................................................. 14
Legal constraints.................................................................................................................... 14
Team working......................................................................................................................... 14
Insurance. Including public liability.........................................................................................15
Methods of communication.....................................................................................................15
Event Plan Factors..................................................................................................................... 15
Aims and objectives and success criteria...............................................................................15
Justify why you chose those specific success criteria.............................................................16
Budget.................................................................................................................................... 16
Resources.............................................................................................................................. 16
Venue..................................................................................................................................... 16
Catering.................................................................................................................................. 17
Legal constraints.................................................................................................................... 17
Team working......................................................................................................................... 17
Planning meetings.................................................................................................................. 17
Methods of communication.....................................................................................................18
Contingency Planning............................................................................................................ 18
Marketing and Promotion.......................................................................................................19
Event Planning Tools................................................................................................................. 20
Planning tools......................................................................................................................... 20
Gantt charts............................................................................................................................ 20
Critical path analysis.............................................................................................................. 21
Online planning tools.............................................................................................................. 21
Chosen planning tool - Gantt charts.......................................................................................22
Budget.................................................................................................................................... 22
Risk Assessment.................................................................................................................... 23
Health and Safety Precautions...............................................................................................23
Consumer Protection Measures.............................................................................................24
3 Month Gantt Chart............................................................................................................... 24
Event Day Gantt Chart........................................................................................................... 24
Managing an Event and Activity Log......................................................................................25
The feasibility of the plan, tools, budget and risk, making any required contingency adjustments
................................................................................................................................................... 27
3
f
1
, Unit 4 Assignment 2
Contents
Success of events........................................................................................................................ 4
The 3 Types of Events.............................................................................................................4
Event 1: 2008 Olympics in Beijing............................................................................................4
Event 2: Tesla Model 3 Launch................................................................................................4
Event 3: The Royal Wedding....................................................................................................5
Why do events take place?......................................................................................................5
What are some common event success factors?.....................................................................6
3 Event Ideas............................................................................................................................... 7
What is the purpose of the event? - Bake sale.........................................................................7
Aims and objectives................................................................................................................. 8
Constraints............................................................................................................................... 8
Budget...................................................................................................................................... 8
Venue....................................................................................................................................... 8
Human resources..................................................................................................................... 8
Physical resources................................................................................................................... 8
Success factors........................................................................................................................ 9
Pre-event questionnaire............................................................................................................... 9
Why use a questionnaire?........................................................................................................9
What makes a good questionnaire?.........................................................................................9
Discuss the use of open and closed questions.........................................................................9
Question 1: What types of foods would you buy at the bake sale?...........................................9
Question 2: How much would you pay for the bakeries?........................................................10
Question 3: What type of flavour would you like?...................................................................10
Question 4: Do you have any allergies?.................................................................................11
Question 5: What location would you prefer the event to take place in?.................................11
Conclusion............................................................................................................................. 12
Aims and Objectives............................................................................................................... 13
Budget.................................................................................................................................... 13
Resources.............................................................................................................................. 13
Venue..................................................................................................................................... 14
2
, Unit 4 Assignment 2
Catering.................................................................................................................................. 14
Legal constraints.................................................................................................................... 14
Team working......................................................................................................................... 14
Insurance. Including public liability.........................................................................................15
Methods of communication.....................................................................................................15
Event Plan Factors..................................................................................................................... 15
Aims and objectives and success criteria...............................................................................15
Justify why you chose those specific success criteria.............................................................16
Budget.................................................................................................................................... 16
Resources.............................................................................................................................. 16
Venue..................................................................................................................................... 16
Catering.................................................................................................................................. 17
Legal constraints.................................................................................................................... 17
Team working......................................................................................................................... 17
Planning meetings.................................................................................................................. 17
Methods of communication.....................................................................................................18
Contingency Planning............................................................................................................ 18
Marketing and Promotion.......................................................................................................19
Event Planning Tools................................................................................................................. 20
Planning tools......................................................................................................................... 20
Gantt charts............................................................................................................................ 20
Critical path analysis.............................................................................................................. 21
Online planning tools.............................................................................................................. 21
Chosen planning tool - Gantt charts.......................................................................................22
Budget.................................................................................................................................... 22
Risk Assessment.................................................................................................................... 23
Health and Safety Precautions...............................................................................................23
Consumer Protection Measures.............................................................................................24
3 Month Gantt Chart............................................................................................................... 24
Event Day Gantt Chart........................................................................................................... 24
Managing an Event and Activity Log......................................................................................25
The feasibility of the plan, tools, budget and risk, making any required contingency adjustments
................................................................................................................................................... 27
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