CEFP Study Guide Questions with Correct
Answers
Request for Design Services
Should include a clear statement of the project's objectives and programmatic requirements,
including environmental requirements, functional requirements, and aesthetic requirements.
Site Development
Refers to designed physical improvements or modifications to the campus landscape,
excluding utilities and buildings.
Geographic Information Systems
Computer system designed to capture, store, manipulate, analyze, manage, and present all
types of spatial/infrastructure or geographic data.
Built Environment
Existing infrastructure, roads, parking lots, buildings, and other site structures and systems.
Computer Aided Design (CAD)
Computer system used to assist in the creation, modification, analysis, or optimization of a
design or space.
Non-Assignable Square Feet (NASF)
Refers to spaces that are necessary for the general operation of a building. Many spaces are
shared and cannot be considered assignable.
Gross Square Feet (GSF)
,Refers to the total amount of space that makes up a building, including the assignable and
non-assignable space.
Space Efficiency
Measures the occupancy rate a space has when it is in use. Used when determining
instructional or laboratory space needs or when measuring how well current spaces are being
occupied.
Space Utilization
Measure of how often a space is used during a given period. It can be measured by total hours
of use or as a percentage of use during a specified time frame.
Net Square Feet (NSF)
Refers to both assignable and non-assignable space. Typically, this is the total space
dedicated to a specific use or owner.
Payment Bonds
Ensures that workers, subcontractors, and suppliers will be paid for their work in connection
with the project.
Design Standards
An owner's clear and concise set of architectural and engineering guidelines. Such guidelines
should set forth what elements are essential to making a new or newly renovated building
match the owner's requirements.
Gantt Chart
Presents a list of tasks along the left side of the chart with horizontal bars indicating
scheduled start and finish dates for each task.
,Mediation
Involves an independent third party helping guide the owner and contractor in negotiating
their differences.
Milestone Chart
This method consists of identifying a target completion date for each activity or phase. For
short projects with few participants, this chart type works well.
Post-Secondary Education Facilities Inventory and Classification Manual (FICM)
Established a series of codes for a variety of higher education uses, including space
classifications. Has both numeric and descriptive classifications which is useful for database
management and reporting of space usage.
Space Planning Guidelines
Specifies the aggregate square footage appropriate for each type of institutional space and
serves as a guide both in planning for new space and assessing the efficiency of existing
space distribution.
Space Components
Consists of amount or quantity of the existing space; condition or quality of the space;
effectiveness or functionality of the space; location of the space and cyberspace.
Room Use Codes/Categories
Spaces are coded or classified in numerous categories in order to manage current use or plan
for new/adaptable space. Categories are based upon the current activity in a room and not
necessarily on the room's original design layout.
Assignable Square Feet (ASF)
, Refers to the amount of space that may be used for programs within interior walls of a room.
It is commonly referred to as the usable or needed space for programs to operate.
Facilities Condition Assessment
Continuous systematic approach to identifying, assessing, prioritizing, and maintaining the
specific maintenance, repair, renewal, and replacement requirements for all facility assets.
Strategic Captial Development Model
Instead of periodic and stand-alone studies of elements of the capital needs of an institution,
this model defines six phases of an integrated and comprehensive (soup-to-nuts) planning
process.
Deferred Maintenance (DM) Backlog
Total dollar amount of existing maintenance repairs and required replacements (capital
renewal) that were not accomplished when they should have been, not funded in the current
fiscal year, or otherwise deferred.
Facilities Condition Index (FCI Index)
A comparative industry indicator/benchmark used to indicate the relative physical condition
of a facility, group of buildings, or entire portfolio "independent" of building type,
construction type, location, or cost.
Captial Renewal/Replacement
A systematic management process of planning and budgeting for known future cyclical repair
and replacement requirements that extend the life and retain the usable condition of facilities
and systems, not normally contained in the annual operating budget. Includes major activities
Answers
Request for Design Services
Should include a clear statement of the project's objectives and programmatic requirements,
including environmental requirements, functional requirements, and aesthetic requirements.
Site Development
Refers to designed physical improvements or modifications to the campus landscape,
excluding utilities and buildings.
Geographic Information Systems
Computer system designed to capture, store, manipulate, analyze, manage, and present all
types of spatial/infrastructure or geographic data.
Built Environment
Existing infrastructure, roads, parking lots, buildings, and other site structures and systems.
Computer Aided Design (CAD)
Computer system used to assist in the creation, modification, analysis, or optimization of a
design or space.
Non-Assignable Square Feet (NASF)
Refers to spaces that are necessary for the general operation of a building. Many spaces are
shared and cannot be considered assignable.
Gross Square Feet (GSF)
,Refers to the total amount of space that makes up a building, including the assignable and
non-assignable space.
Space Efficiency
Measures the occupancy rate a space has when it is in use. Used when determining
instructional or laboratory space needs or when measuring how well current spaces are being
occupied.
Space Utilization
Measure of how often a space is used during a given period. It can be measured by total hours
of use or as a percentage of use during a specified time frame.
Net Square Feet (NSF)
Refers to both assignable and non-assignable space. Typically, this is the total space
dedicated to a specific use or owner.
Payment Bonds
Ensures that workers, subcontractors, and suppliers will be paid for their work in connection
with the project.
Design Standards
An owner's clear and concise set of architectural and engineering guidelines. Such guidelines
should set forth what elements are essential to making a new or newly renovated building
match the owner's requirements.
Gantt Chart
Presents a list of tasks along the left side of the chart with horizontal bars indicating
scheduled start and finish dates for each task.
,Mediation
Involves an independent third party helping guide the owner and contractor in negotiating
their differences.
Milestone Chart
This method consists of identifying a target completion date for each activity or phase. For
short projects with few participants, this chart type works well.
Post-Secondary Education Facilities Inventory and Classification Manual (FICM)
Established a series of codes for a variety of higher education uses, including space
classifications. Has both numeric and descriptive classifications which is useful for database
management and reporting of space usage.
Space Planning Guidelines
Specifies the aggregate square footage appropriate for each type of institutional space and
serves as a guide both in planning for new space and assessing the efficiency of existing
space distribution.
Space Components
Consists of amount or quantity of the existing space; condition or quality of the space;
effectiveness or functionality of the space; location of the space and cyberspace.
Room Use Codes/Categories
Spaces are coded or classified in numerous categories in order to manage current use or plan
for new/adaptable space. Categories are based upon the current activity in a room and not
necessarily on the room's original design layout.
Assignable Square Feet (ASF)
, Refers to the amount of space that may be used for programs within interior walls of a room.
It is commonly referred to as the usable or needed space for programs to operate.
Facilities Condition Assessment
Continuous systematic approach to identifying, assessing, prioritizing, and maintaining the
specific maintenance, repair, renewal, and replacement requirements for all facility assets.
Strategic Captial Development Model
Instead of periodic and stand-alone studies of elements of the capital needs of an institution,
this model defines six phases of an integrated and comprehensive (soup-to-nuts) planning
process.
Deferred Maintenance (DM) Backlog
Total dollar amount of existing maintenance repairs and required replacements (capital
renewal) that were not accomplished when they should have been, not funded in the current
fiscal year, or otherwise deferred.
Facilities Condition Index (FCI Index)
A comparative industry indicator/benchmark used to indicate the relative physical condition
of a facility, group of buildings, or entire portfolio "independent" of building type,
construction type, location, or cost.
Captial Renewal/Replacement
A systematic management process of planning and budgeting for known future cyclical repair
and replacement requirements that extend the life and retain the usable condition of facilities
and systems, not normally contained in the annual operating budget. Includes major activities
