OAD 138 EXAM 1 STUDY GUIDE - CHAPTERS 1-3 QUESTIONS COMPLETE WITH CORRECT ANSWERS

OAD 138 EXAM 1 STUDY GUIDE - CHAPTERS 1-3 QUESTIONS COMPLETE WITH CORRECT ANSWERS .A _____ is stored information, regardless of media or characteristics, made or received by an organization, that is evidence of its operations and has value requiring its retention for a specific period of time. - ANSWERS-(CH. 1) Record .External documents are for use ____ of the organization. - ANSWERS-(CH. 1) Outside Record .A permanent storage place for records is called the ____. - ANSWERS-(CH. 1) Archives .A _____ record is used to assist in performing a firm's business operations and, if destroyed, is replaceable only at great cost. - ANSWERS-(CH. 1) Important Record ._____ is an association of information management professionals. - ANSWERS-(CH. 1) ARMA International .Even though they may be received from an outside source, _____ documents contain information needed for the operation of the organization. - ANSWERS-(CH. 1) Internal Record .The life span of a record that follows a set of phases from creation to final disposition is called the _____. - ANSWERS-(CH. 1) Records and Information Life Cycle ._____ is a system that enables users to compose, transmit, receive, and manage electronic documents and images across networks. - ANSWERS-(CH. 1) E-mail (Electronic Mail) .____ is the systematic control of all records from their creation or receipt, through their processing, distribution, organization, storage, and retrieval, to their ultimate disposition. - ANSWERS-(CH. 1) Records management .A ____ contains information needed to carry on the operations of a firm over long periods of time. - ANSWERS-(CH. 1) Reference record .____ is a standard for records management policies and procedures. - ANSWERS-(CH. 1) ISO 15489 .A record that is helpful in conducting business operations and that may, if destroyed, be replaced at slight cost is a ____ record. - ANSWERS-(CH. 1) Useful Record .A ___is a document used in a firm's day-to-day operations. - ANSWERS-(CH. 1) Transaction record .___ records must be kept permanently because they are needed for continuing the operations of a firm and are usually not replaceable. - ANSWERS-(CH. 1) Vital records .A ___ record is a record stored on electronic media that can be readily accessed or changed. - ANSWERS-(CH. 1) Electronic record .__________ is an automated system for scanning, storing, retrieving, and managing images of physical records in an electronic format. - ANSWERS-(CH. 1) Document imaging .The ______ refers to the Internet (or network of servers) that can be for storage or to run computer applications such as e-mail. - ANSWERS-(CH. 1) The Cloud .____________ documents are documents that have no predictable value after their initial use. - ANSWERS-(CH. 1) Nonessential Documents