1
Nichole Penhollow
Data Analytics and Information Governance C803
Melody Hoskins Instructor
Performance Assessment 3: Health Records UHM1
January 11, 2024
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A
The characteristics of paper, hybrid, and fully electronic health records are compared along with
the storage, accessibility, and how to amend the record.
Paper health records are the original way healthcare providers would obtain health information
from patients. The paper form was handwritten and stored in a secured area to be referenced. To
change or amend a paper document, the provider would draw a straight line through the error, then
add a written note explaining the mistake with their initials and the date it was discovered, and then
write the correct information with initials and date once finished. Paper records can cause issues
because only one person can access the record at a time, limiting use for effective continuity of care.
Hybrid records exist in paper-based and electronic formats. The two formats accommodate
different ways the patient information is gathered and stored. Hybrid health records include
handwritten notes, digital images, and electronic data transfers. Paper format is scanned and indexed
into the electronic system, which takes extra processing time and effort compared to the original paper
chart.
After scanning, the paper format is stored in a secure filing room. The electronic aspect of hybrid
records is that they are stored in a mainframe computer like the cloud. Many providers can access the
patient's information simultaneously, giving a better quality of care as long as the paper format has
been scanned into the system. To amend a hybrid record, the paper portion is the same as stated
previously; the electronic format is amended by ensuring the original entry is viewable, adding a note
with the current date, provider's name, and the reason for the change.
Fully electronic health records are entirely electronic. Electronic records can be costly to
implement and train staff. Still, the benefits of allowing any provider (with approval) to access a patient
record at any time or location will enhance patient continuity of care. The storage is also stored in a
central mainframe system using software like the cloud. In research, abstract data can be compared
Nichole Penhollow
Data Analytics and Information Governance C803
Melody Hoskins Instructor
Performance Assessment 3: Health Records UHM1
January 11, 2024
, 2
A
The characteristics of paper, hybrid, and fully electronic health records are compared along with
the storage, accessibility, and how to amend the record.
Paper health records are the original way healthcare providers would obtain health information
from patients. The paper form was handwritten and stored in a secured area to be referenced. To
change or amend a paper document, the provider would draw a straight line through the error, then
add a written note explaining the mistake with their initials and the date it was discovered, and then
write the correct information with initials and date once finished. Paper records can cause issues
because only one person can access the record at a time, limiting use for effective continuity of care.
Hybrid records exist in paper-based and electronic formats. The two formats accommodate
different ways the patient information is gathered and stored. Hybrid health records include
handwritten notes, digital images, and electronic data transfers. Paper format is scanned and indexed
into the electronic system, which takes extra processing time and effort compared to the original paper
chart.
After scanning, the paper format is stored in a secure filing room. The electronic aspect of hybrid
records is that they are stored in a mainframe computer like the cloud. Many providers can access the
patient's information simultaneously, giving a better quality of care as long as the paper format has
been scanned into the system. To amend a hybrid record, the paper portion is the same as stated
previously; the electronic format is amended by ensuring the original entry is viewable, adding a note
with the current date, provider's name, and the reason for the change.
Fully electronic health records are entirely electronic. Electronic records can be costly to
implement and train staff. Still, the benefits of allowing any provider (with approval) to access a patient
record at any time or location will enhance patient continuity of care. The storage is also stored in a
central mainframe system using software like the cloud. In research, abstract data can be compared
