NJ QPA UPDATED COMPREHENSIVE EXAM
QUESTIONS AND ANSWERS SURE A+
✔✔What is service(s)? - ✔✔Performance of work, furnishing labor, time or effort. Does
not result in a material item that can be transferred. Or right to conduct busi
ness in exchange for consideration as pertains to concessions.
✔✔Mistake as it relates to a public works project - ✔✔Clerical error that must be
unintentional, material or an unintentional omission of substantial labor and/or material
quantity in the bid proposal final calculations.
✔✔Bid Threshold Adjustments - ✔✔1. Adj. every five years ending ''
2. Gov'r determines by March 1st and rounds to nearest 1000
3. Notification is made to local units by June 1st
4. Adj. takes effect July 1st
✔✔Prior negative experience means: - ✔✔1. Bidder has failed to perform or complete a
contract at all or in a timely manner or work was unsatisfactory. Must be disputed in
arbitration, through a mediator, court or other method as specifically noted in the bid
specs.
2.Bidder defaults and local unit has to hire another to complete or correct work.
3. Bidder defaults and looks to surety for remedy.
, 4. Bidder is debarred by the state at the time the contract is awarded. Does not have to
have prior experience with the local unit.
✔✔Bidder Disqualification - ✔✔1. Prior negative experience does not automatically
disqualify bidder. Must be done in the best interest of the unit.
2. Consider mitigating factors when determining to disqualify.
3. Notice to bidder must be in writing informing that disqualification is being considered
and they have a right to a hearing where bidder can show good reason to be
considered.
4. Cannot disqualify for more than 5 years.
5. Governing body can reduce or void disqualification if bidder provides oath of good
faith application, documented evidence, or change in ownership, management or
control of the bidder.
6. No hearing if bidder is disqualified by state at the time the award is made.
✔✔Competitive Contracting can be used for the following: - ✔✔1. Purchase or license
of proprietary computer software.
2. Lab testing services
3. Contracted Food Services
4. Concessions
5. Data Processing Services
✔✔Competitive Contract length - ✔✔Not to exceed 5 years.
✔✔Competitive Contract Process - ✔✔1. Board Resolution to authorize use of CC
2. Administered by QPA, legal counsel or Administrator of unit.
3. Prepare specs
4. Establish evaluation criteria
5. Advertise in at least one newspaper at least 20 days in advance of opening
6. Receive bids
7. Evaluate bids based on evaluation criteria
8. Prepare report of submissions and make available to public at least 48 hours before
award or when available to gov body, whichever is sooner.
9. Award within 60 days
10. Report becomes public record
11. Publish award in newspaper and include, name of vendor, amount, nature and
duration and that the resolution and contract are available for public viewing.
12. Must certify the availability of funds.
✔✔Exceptions (5) to advertising and bidding and is awarded by resolution if the subject
matter is: - ✔✔1. Professional Services
2. Tax maps
3. Perishable foods
4. Printing of bonds and documents
5. Publishing of legal ads in newspaper
6. Insurance
QUESTIONS AND ANSWERS SURE A+
✔✔What is service(s)? - ✔✔Performance of work, furnishing labor, time or effort. Does
not result in a material item that can be transferred. Or right to conduct busi
ness in exchange for consideration as pertains to concessions.
✔✔Mistake as it relates to a public works project - ✔✔Clerical error that must be
unintentional, material or an unintentional omission of substantial labor and/or material
quantity in the bid proposal final calculations.
✔✔Bid Threshold Adjustments - ✔✔1. Adj. every five years ending ''
2. Gov'r determines by March 1st and rounds to nearest 1000
3. Notification is made to local units by June 1st
4. Adj. takes effect July 1st
✔✔Prior negative experience means: - ✔✔1. Bidder has failed to perform or complete a
contract at all or in a timely manner or work was unsatisfactory. Must be disputed in
arbitration, through a mediator, court or other method as specifically noted in the bid
specs.
2.Bidder defaults and local unit has to hire another to complete or correct work.
3. Bidder defaults and looks to surety for remedy.
, 4. Bidder is debarred by the state at the time the contract is awarded. Does not have to
have prior experience with the local unit.
✔✔Bidder Disqualification - ✔✔1. Prior negative experience does not automatically
disqualify bidder. Must be done in the best interest of the unit.
2. Consider mitigating factors when determining to disqualify.
3. Notice to bidder must be in writing informing that disqualification is being considered
and they have a right to a hearing where bidder can show good reason to be
considered.
4. Cannot disqualify for more than 5 years.
5. Governing body can reduce or void disqualification if bidder provides oath of good
faith application, documented evidence, or change in ownership, management or
control of the bidder.
6. No hearing if bidder is disqualified by state at the time the award is made.
✔✔Competitive Contracting can be used for the following: - ✔✔1. Purchase or license
of proprietary computer software.
2. Lab testing services
3. Contracted Food Services
4. Concessions
5. Data Processing Services
✔✔Competitive Contract length - ✔✔Not to exceed 5 years.
✔✔Competitive Contract Process - ✔✔1. Board Resolution to authorize use of CC
2. Administered by QPA, legal counsel or Administrator of unit.
3. Prepare specs
4. Establish evaluation criteria
5. Advertise in at least one newspaper at least 20 days in advance of opening
6. Receive bids
7. Evaluate bids based on evaluation criteria
8. Prepare report of submissions and make available to public at least 48 hours before
award or when available to gov body, whichever is sooner.
9. Award within 60 days
10. Report becomes public record
11. Publish award in newspaper and include, name of vendor, amount, nature and
duration and that the resolution and contract are available for public viewing.
12. Must certify the availability of funds.
✔✔Exceptions (5) to advertising and bidding and is awarded by resolution if the subject
matter is: - ✔✔1. Professional Services
2. Tax maps
3. Perishable foods
4. Printing of bonds and documents
5. Publishing of legal ads in newspaper
6. Insurance
