NJ QPA UPDATED EXAMS SCRIPT ALL QUESTIONS
AND ANSWERS SURE A+
✔✔Methods of selecting vendors - ✔✔1. Competitive Contracting 2. Proprietary 3.
Competitive Quote 4. Emergency Contract 5.Competitive Sealed Bidding
✔✔Define Public Purchasing - ✔✔Process of obtaining goods and services for the
public in accordance with law and procedures in an effort to spend public funds in the
most economical way possible.
✔✔The six R's - ✔✔Right Quality
Right Quantity
Right Time
Right Price
Right Source
Right Manner
✔✔Objective of Centralized Purchasing - ✔✔To achieve savings through efficient
management and volume purchasing.
✔✔Three C's needed in Centralized Purchasing - ✔✔1. Cooperation 2. Coordination 3.
Communication
, ✔✔Methods of disposing of excess, surplus or obsolete assets - ✔✔1.Sealed Bids 2.
Public Auction 3. Transfer 4. Trade Ins 5. Sell to another contracting unit
✔✔Define Specification - ✔✔Concise statement of a set of requirements to be satisfied
by a product, material or purpose.
✔✔Specification includes: - ✔✔1. Terms & Conditions 2. Technical Requirements 3.
Various forms required by #1 and #2
✔✔List 5 Local Cooperative Pricing Systems - ✔✔1. Cooperative Pricing 2. Joint
Purchasing 3. Commodity Resale 4. County Cooperative Contract 5. Regional
Cooperative Pricing
✔✔Describe cooperative pricing as it is part of local Cooperative Pricing System -
✔✔Lead agency bids/awards contracts and notifies registered members. The registered
members contract directly with the vendors under the specifications of the master
contract.
✔✔Describe a joint purchasing system - ✔✔Lead agency bids/awards contracts for the
needs of them and members. Contract is between Lead and Vendor only. Member
receive goods through lead.
✔✔Describe a commodity resale system - ✔✔Local contracting unit purchases fuel,
diesel, snow removal chemicals, public works materials and supplies. Then they sell to
another local contracting unit.
✔✔County Cooperative Contract Purchasing - ✔✔May be created ONLY by a county
government. County advertises for bids and awards a contract to the successful bidder.
With the approval of the county and the vendor, local contracting units located within the
geographic boundary of the county may purchase under the contract subject to its
specs, terms, and conditions.
✔✔Regional Cooperative pricing system - ✔✔Two or more registered cooperative
pricing systems may join together for the provision and performance of goods and
services, including the purchasing of energy.
✔✔When can you use State Contract - ✔✔If you don't want to bid, had rejected all bids,
✔✔To use a National Coop, must determine if it will result in: - ✔✔Price savings after all
factors are considered
✔✔Sources of Basic Law in NJ - ✔✔1. Session laws (pamphlet laws) 2. Revised
Statutes 3. NJ Statutes Annotated 4. NJ Administrative Code
AND ANSWERS SURE A+
✔✔Methods of selecting vendors - ✔✔1. Competitive Contracting 2. Proprietary 3.
Competitive Quote 4. Emergency Contract 5.Competitive Sealed Bidding
✔✔Define Public Purchasing - ✔✔Process of obtaining goods and services for the
public in accordance with law and procedures in an effort to spend public funds in the
most economical way possible.
✔✔The six R's - ✔✔Right Quality
Right Quantity
Right Time
Right Price
Right Source
Right Manner
✔✔Objective of Centralized Purchasing - ✔✔To achieve savings through efficient
management and volume purchasing.
✔✔Three C's needed in Centralized Purchasing - ✔✔1. Cooperation 2. Coordination 3.
Communication
, ✔✔Methods of disposing of excess, surplus or obsolete assets - ✔✔1.Sealed Bids 2.
Public Auction 3. Transfer 4. Trade Ins 5. Sell to another contracting unit
✔✔Define Specification - ✔✔Concise statement of a set of requirements to be satisfied
by a product, material or purpose.
✔✔Specification includes: - ✔✔1. Terms & Conditions 2. Technical Requirements 3.
Various forms required by #1 and #2
✔✔List 5 Local Cooperative Pricing Systems - ✔✔1. Cooperative Pricing 2. Joint
Purchasing 3. Commodity Resale 4. County Cooperative Contract 5. Regional
Cooperative Pricing
✔✔Describe cooperative pricing as it is part of local Cooperative Pricing System -
✔✔Lead agency bids/awards contracts and notifies registered members. The registered
members contract directly with the vendors under the specifications of the master
contract.
✔✔Describe a joint purchasing system - ✔✔Lead agency bids/awards contracts for the
needs of them and members. Contract is between Lead and Vendor only. Member
receive goods through lead.
✔✔Describe a commodity resale system - ✔✔Local contracting unit purchases fuel,
diesel, snow removal chemicals, public works materials and supplies. Then they sell to
another local contracting unit.
✔✔County Cooperative Contract Purchasing - ✔✔May be created ONLY by a county
government. County advertises for bids and awards a contract to the successful bidder.
With the approval of the county and the vendor, local contracting units located within the
geographic boundary of the county may purchase under the contract subject to its
specs, terms, and conditions.
✔✔Regional Cooperative pricing system - ✔✔Two or more registered cooperative
pricing systems may join together for the provision and performance of goods and
services, including the purchasing of energy.
✔✔When can you use State Contract - ✔✔If you don't want to bid, had rejected all bids,
✔✔To use a National Coop, must determine if it will result in: - ✔✔Price savings after all
factors are considered
✔✔Sources of Basic Law in NJ - ✔✔1. Session laws (pamphlet laws) 2. Revised
Statutes 3. NJ Statutes Annotated 4. NJ Administrative Code
