What agency and department ascribes Texas agencies with purchasing authority? - AN-
SWER SPD - Statewide Procurement Policy and Outreach - Oversight and Delegation
(POD)
What entity delegates purchasing authority to state agencies for non-IT goods and services. -
ANSWER SPD
purchasing authority - ANSWER The ability of an agency to purchase goods and services
using state funds.
Delegation of Purchasing Authority - ANSWER Assigning purchasing authority to an
agency
Statewide Contract Development Team - ANSWER Develops Statewide Term, Managed,
and TXMAS contracts that offer a broad range of goods and services to state agencies; Pro-
cesses open market requisitions on behalf of state agencies, universities, and 1600+
TxSmartBuy users.
Statewide Contract Management Team - ANSWER Manages statewide term, managed
and TXMAS contracts for use by state agencies; reporting requirements; vendor perfor-
mance issues
Texas Comptroller of Public Accounts - ANSWER The primary duty of the Comptroller's
office is to collect substantially all tax revenue owed to the State of Texas; elected every four
years; state accountant; revenue estimation and forecasting; purchasing support and pro-
curement oversight; and statewide term contracts for use by over 200 state agencies/univer-
sities.
1
,contract value - ANSWER Initial Value of the contract, plus any amendments, renewals
and extensions for the contract's full existence
Texas SmartBuy Online Ordering System - ANSWER Texas online marketplace for non-IT
goods and services for competitively bid and awarded contracts, housing 2M items. NO Blan-
ket POs or Confirmation orders permitted.
set-aside program - ANSWER Prison made goods for state use
Texas Correctional Industries (TCI) - ANSWER A set-aside program under the division of
Texas Department of Criminal Justice (TDCJ) that manufactures goods/services from primar-
ily offender labor for purchase by state agencies. This offsets higher labor costs in the private
industry. Competitive bidding not required. TCI Catalog. MUST USE TXSMARTBUY FIRST.
Waiver granted for price.
TCI Purchase Process - ANSWER If good not available on TxSmartBuy: 1) Check TCI cata-
log; 2) Issue PO to TDCJ to purchase; 3) otherwise, request waiver.
TCI Waiver Process - ANSWER 1) Source other than TCI; 2) May be based on delivery
date, price differences, or specifications; 3) Must place approval in contract documents.
State Use Program - ANSWER A set-aside program. TWC contracts with WorkQuest for
non-IT goods/services.
State Use Program Exceptions - ANSWER 1) Does not meet reasonable requirements; 2)
Requisition does not reasonably comply with using products/services made by disabled per-
sons; 3) Not available; 4) Quantity, Quality, Delivery Time, Life Cycle Costs (renting instead of
buying folding chairs). MAY NOT CONSIDER PRICE FOR EXCEPTION.
Term contracts - ANSWER Used to purchase or lease large quantities of goods and ser-
vices. Search NIGP on TxSmartBuy. May purchase outside if below minimum quantity ONLY.
2
, Managed contracts - ANSWER Listed on TxSmartBuy, search by NIGP. Requires manual or-
der processing due to different pricing structures and discounted quote requirements. PO
issued directly to vendor; no purchases on TxSmartBuy. Blanket POs allowed up to managed
contract term.
ESBD - ANSWER Electronic State Business Daily. Solicitations AND Notices of Award re-
quiring delegation authority require a letter of delegation from SPD prior to posting to this.
25K+, minimum of 14 days for posting of entire solicitation and 21 days if not.
Centralized Master Bidder's List (CMBL) - ANSWER Online directory that provides com-
petitive bids or proposals. For purchases between 10K and 25K, 3 vendors minimum/2 of
which must be HUB. Must send copy of solicitation to all vendors on the CMBL bid list for the
advertised NIGP commodity codes. Place in procurement file.
Vendor Performance Tracking System (VPTS) - ANSWER The online system that collects
vendor performance reports from state agencies. Reports must be submitted within 30 days
of completion/termination over $25,000. This system is used for scoring vendors, tracking
vendor performance, and supplying information to state agencies. It provides vendors with
an opportunity to respond to negative performance reviews.
Required annually and at each key milestone for contracts >$5M. No extensions allowed.
Agency Submission and Documents - ANSWER Agency Procurement Plan; Agency Con-
tract Management Procedures; and Agency Contract Management Handbook
Agency Procurement Plans - ANSWER This plan must be submitted by November 30th
annually to SPD for to identify management controls and purchasing oversight.
Agency Contract Management Procedures - ANSWER Each agency must develop and
comply with a purchasing accountability and risk analysis procedure.
3
SWER SPD - Statewide Procurement Policy and Outreach - Oversight and Delegation
(POD)
What entity delegates purchasing authority to state agencies for non-IT goods and services. -
ANSWER SPD
purchasing authority - ANSWER The ability of an agency to purchase goods and services
using state funds.
Delegation of Purchasing Authority - ANSWER Assigning purchasing authority to an
agency
Statewide Contract Development Team - ANSWER Develops Statewide Term, Managed,
and TXMAS contracts that offer a broad range of goods and services to state agencies; Pro-
cesses open market requisitions on behalf of state agencies, universities, and 1600+
TxSmartBuy users.
Statewide Contract Management Team - ANSWER Manages statewide term, managed
and TXMAS contracts for use by state agencies; reporting requirements; vendor perfor-
mance issues
Texas Comptroller of Public Accounts - ANSWER The primary duty of the Comptroller's
office is to collect substantially all tax revenue owed to the State of Texas; elected every four
years; state accountant; revenue estimation and forecasting; purchasing support and pro-
curement oversight; and statewide term contracts for use by over 200 state agencies/univer-
sities.
1
,contract value - ANSWER Initial Value of the contract, plus any amendments, renewals
and extensions for the contract's full existence
Texas SmartBuy Online Ordering System - ANSWER Texas online marketplace for non-IT
goods and services for competitively bid and awarded contracts, housing 2M items. NO Blan-
ket POs or Confirmation orders permitted.
set-aside program - ANSWER Prison made goods for state use
Texas Correctional Industries (TCI) - ANSWER A set-aside program under the division of
Texas Department of Criminal Justice (TDCJ) that manufactures goods/services from primar-
ily offender labor for purchase by state agencies. This offsets higher labor costs in the private
industry. Competitive bidding not required. TCI Catalog. MUST USE TXSMARTBUY FIRST.
Waiver granted for price.
TCI Purchase Process - ANSWER If good not available on TxSmartBuy: 1) Check TCI cata-
log; 2) Issue PO to TDCJ to purchase; 3) otherwise, request waiver.
TCI Waiver Process - ANSWER 1) Source other than TCI; 2) May be based on delivery
date, price differences, or specifications; 3) Must place approval in contract documents.
State Use Program - ANSWER A set-aside program. TWC contracts with WorkQuest for
non-IT goods/services.
State Use Program Exceptions - ANSWER 1) Does not meet reasonable requirements; 2)
Requisition does not reasonably comply with using products/services made by disabled per-
sons; 3) Not available; 4) Quantity, Quality, Delivery Time, Life Cycle Costs (renting instead of
buying folding chairs). MAY NOT CONSIDER PRICE FOR EXCEPTION.
Term contracts - ANSWER Used to purchase or lease large quantities of goods and ser-
vices. Search NIGP on TxSmartBuy. May purchase outside if below minimum quantity ONLY.
2
, Managed contracts - ANSWER Listed on TxSmartBuy, search by NIGP. Requires manual or-
der processing due to different pricing structures and discounted quote requirements. PO
issued directly to vendor; no purchases on TxSmartBuy. Blanket POs allowed up to managed
contract term.
ESBD - ANSWER Electronic State Business Daily. Solicitations AND Notices of Award re-
quiring delegation authority require a letter of delegation from SPD prior to posting to this.
25K+, minimum of 14 days for posting of entire solicitation and 21 days if not.
Centralized Master Bidder's List (CMBL) - ANSWER Online directory that provides com-
petitive bids or proposals. For purchases between 10K and 25K, 3 vendors minimum/2 of
which must be HUB. Must send copy of solicitation to all vendors on the CMBL bid list for the
advertised NIGP commodity codes. Place in procurement file.
Vendor Performance Tracking System (VPTS) - ANSWER The online system that collects
vendor performance reports from state agencies. Reports must be submitted within 30 days
of completion/termination over $25,000. This system is used for scoring vendors, tracking
vendor performance, and supplying information to state agencies. It provides vendors with
an opportunity to respond to negative performance reviews.
Required annually and at each key milestone for contracts >$5M. No extensions allowed.
Agency Submission and Documents - ANSWER Agency Procurement Plan; Agency Con-
tract Management Procedures; and Agency Contract Management Handbook
Agency Procurement Plans - ANSWER This plan must be submitted by November 30th
annually to SPD for to identify management controls and purchasing oversight.
Agency Contract Management Procedures - ANSWER Each agency must develop and
comply with a purchasing accountability and risk analysis procedure.
3
