CTCM Test Prep UPDATED ACTUAL Questions and CORRECT
Answers
Why are agencies required to report on the VPTS? Required by statute
* Acquistion Plan Tool used to transition contract from Contract Developer to Contract Manager
(CD to CM)
* What is the purpose of the Acquistion Plan tracks all procurement activities and is a summary of SOW, high risk items, close-
out procedures (summary of main points of contract)
* When does the CD to CM process occur in an occurs at beginning of contract
Acquisition Plan?
Risk Assessment - Deliverable, Term and Conditions A deliverable is only for ONE contract (associated with individual contracts)
Risk Assessment - Contract level All contracts on the a CMs workload
How can you effectively reduce risk good Planning
How does the state view Risk by the likelihood of something breaking down and the consequence of it
happening
Identifying 3 Risk Factors 1. Deliverable due date / Aka Schedule
2. Financial / AKA Money
3. Performance / ex coming to work late
How often do you check Risk regular intervals
Another name for Desk review Deliverables
, What is a Desk Review a contract monitoring method
What is a site visit monitor method in which the work site is visited
* What are the two types of monitoring methods Desk review and Site visits
* What are two things do you look for during an conformity and damage
Inspection?
what is conformity when something conforms to the PO
testing sending an item off to get tested to ensure quality
When is an invoice overdue when it is 31 days old
* How many days do you have to dispute an incorrect 21 days
invoice?
What is DIR DIR is the entity that handles the procurement of IT products
Bilateral Amendment- Constructive Changes when contractor perceives that they have done more work and want to be
compensated for it. (work incurs additional cost)
Bilateral Amendment- Substantive Changes administrative changes like a due date - does not include money
* Unilateral Amendment One party - Administrative changes (typos)
What is a CM's responsibility when replacing a contractor Keep the state's interest in mind and do your due diligence
Renew of contract option to renew contract for another term
extension of contract to extend contract for additional time
How long can a contract be renewed or extended 5 fiscal years
* Force Majeure excusable cause - acts of nature or unavoidable accidents
* Liquidated damages damages that are difficult to calculate - contractor not penalized for cost
* Compensatory damages actual financial losses suffered as a direct result of the breach of contract
3 steps Dispute resolution identify problem, research facts , evaluation
Two questions to ask during the evaluation stage of 1. Can you fix the problem?
dispute resolutioin 2. Does Legal need to be involved?
Termination of contract by Mutual agreement both parties agree to terminate
Answers
Why are agencies required to report on the VPTS? Required by statute
* Acquistion Plan Tool used to transition contract from Contract Developer to Contract Manager
(CD to CM)
* What is the purpose of the Acquistion Plan tracks all procurement activities and is a summary of SOW, high risk items, close-
out procedures (summary of main points of contract)
* When does the CD to CM process occur in an occurs at beginning of contract
Acquisition Plan?
Risk Assessment - Deliverable, Term and Conditions A deliverable is only for ONE contract (associated with individual contracts)
Risk Assessment - Contract level All contracts on the a CMs workload
How can you effectively reduce risk good Planning
How does the state view Risk by the likelihood of something breaking down and the consequence of it
happening
Identifying 3 Risk Factors 1. Deliverable due date / Aka Schedule
2. Financial / AKA Money
3. Performance / ex coming to work late
How often do you check Risk regular intervals
Another name for Desk review Deliverables
, What is a Desk Review a contract monitoring method
What is a site visit monitor method in which the work site is visited
* What are the two types of monitoring methods Desk review and Site visits
* What are two things do you look for during an conformity and damage
Inspection?
what is conformity when something conforms to the PO
testing sending an item off to get tested to ensure quality
When is an invoice overdue when it is 31 days old
* How many days do you have to dispute an incorrect 21 days
invoice?
What is DIR DIR is the entity that handles the procurement of IT products
Bilateral Amendment- Constructive Changes when contractor perceives that they have done more work and want to be
compensated for it. (work incurs additional cost)
Bilateral Amendment- Substantive Changes administrative changes like a due date - does not include money
* Unilateral Amendment One party - Administrative changes (typos)
What is a CM's responsibility when replacing a contractor Keep the state's interest in mind and do your due diligence
Renew of contract option to renew contract for another term
extension of contract to extend contract for additional time
How long can a contract be renewed or extended 5 fiscal years
* Force Majeure excusable cause - acts of nature or unavoidable accidents
* Liquidated damages damages that are difficult to calculate - contractor not penalized for cost
* Compensatory damages actual financial losses suffered as a direct result of the breach of contract
3 steps Dispute resolution identify problem, research facts , evaluation
Two questions to ask during the evaluation stage of 1. Can you fix the problem?
dispute resolutioin 2. Does Legal need to be involved?
Termination of contract by Mutual agreement both parties agree to terminate
