CTCM Exam UPDATED ACTUAL Questions and CORRECT
Answers
Liquidated Damages A monetary award for repayment of loss of service
SPD Statewide Procurement Division
POD Procurement Oversight & Delegation Team
POD Does? -reviews solicitations
-seeks to reduce risk to state agencies
-delegates purchasing authority to state agencies
SPD Does? Central authority for procurement (contract development, HUB, contract mgmt.,
policy and outreach, statewide fleet, travel and mail)
Centralized Master Bidders List (CMBL) $5k-$24k - 3 vendors (2 HUB)
$25k - all eligible vendors must be solicitated
CMBL What? Master database of Vendors
Historically Underutilized Business (HUB) subcontracting opportunity for any procurement with contract value of $100k+
HUB Does? Promotes full and equal bus. opportunities
Electronic State Business Daily (ESBD) Contract $25+ reqs posting
ESBD Does? Used to post solicitations and contract awards
When ESBD? Mandatory $25k+
Texas Smart Buy ("Amazon") Managed by SPD, Term and Managed Contracts, TxMAS, Set-Aside (non IT goods
and services)
Texas Smart Buy Requires? P.O. thru system
Statewide Contract Management Assists With? -day-to-day contract management
-contract admin
-reporting reqs
-vendor performance issues
Office of Vehicle Fleet Management (OVFM) Manages and assists agencies with reporting of fleet vehicles
Statewide Travel Management Program (STMP) Contracts state travel services and monitors contracts and hotel rates
Statewide Mail Operations (SMO) Mail operations for State and Univ.
, Statewide Procurement Policy and Outreach -training and policy development
-outreach
-procurement oversight and delegation (POD)
SPD Training and Policy Development -conducts policy research
-provides training and certification for procurement professionals
State Auditors Office (SAO) works with internal auditors/law enforcement/agencies/prosecutors
Secretary of State (SOS) keeper of state records (Texas Register)
SPD Outreach provides the customer support for procurement inquiries for Texas Smart Buy,
ESBD, CBML & VPTS
Procurement Oversight and Delegation Portal (POD) -handles requests for SPD delegated purchasing authority for service contracts
valued at $100k and goods at $50k
Contract Advisory Team (CAT) Reviews solicitations with value of $5 mil+ (and makes recs)
Quality Assurance Team (QAT) Review IT projects with value of $1mil+
Purchase Category Codes (PCC) used to search for goods and services on Texas Smart Buy
Vendor Performance Tracking System (VPTS) ("Yelp") -collects vendor performance reports from agencies
-allows agencies to score vendors, track performance, provide info to contract
developers
-must report if value $25k+
Agency Procurement Plan Due to CPA? Annually by 11/30
Agency Contract Management Handbook Each agency must publish one and establish consistent policies and practices
Agency Contract Management Procedures Each agency must develop and comply with a purchasing accountability and risk
analysis procedure
Nepotism and 1295 Forms disclosure of interested parties (1295 signed by Vendor - Nepotism signed by
employee)
Contracts valued at $1 mil+
Agency Procurement Plans collected by CPA for info on delegated purchases and determines if there are any
possible gains with consolidating all the purchases together.
Conflicts of Interest (substantial) controlling interest, 10%+ voting interest, own $25k fmv, share of profits, stocks, on
the board, employee)
Nepotism explicit act to favor a relative
Answers
Liquidated Damages A monetary award for repayment of loss of service
SPD Statewide Procurement Division
POD Procurement Oversight & Delegation Team
POD Does? -reviews solicitations
-seeks to reduce risk to state agencies
-delegates purchasing authority to state agencies
SPD Does? Central authority for procurement (contract development, HUB, contract mgmt.,
policy and outreach, statewide fleet, travel and mail)
Centralized Master Bidders List (CMBL) $5k-$24k - 3 vendors (2 HUB)
$25k - all eligible vendors must be solicitated
CMBL What? Master database of Vendors
Historically Underutilized Business (HUB) subcontracting opportunity for any procurement with contract value of $100k+
HUB Does? Promotes full and equal bus. opportunities
Electronic State Business Daily (ESBD) Contract $25+ reqs posting
ESBD Does? Used to post solicitations and contract awards
When ESBD? Mandatory $25k+
Texas Smart Buy ("Amazon") Managed by SPD, Term and Managed Contracts, TxMAS, Set-Aside (non IT goods
and services)
Texas Smart Buy Requires? P.O. thru system
Statewide Contract Management Assists With? -day-to-day contract management
-contract admin
-reporting reqs
-vendor performance issues
Office of Vehicle Fleet Management (OVFM) Manages and assists agencies with reporting of fleet vehicles
Statewide Travel Management Program (STMP) Contracts state travel services and monitors contracts and hotel rates
Statewide Mail Operations (SMO) Mail operations for State and Univ.
, Statewide Procurement Policy and Outreach -training and policy development
-outreach
-procurement oversight and delegation (POD)
SPD Training and Policy Development -conducts policy research
-provides training and certification for procurement professionals
State Auditors Office (SAO) works with internal auditors/law enforcement/agencies/prosecutors
Secretary of State (SOS) keeper of state records (Texas Register)
SPD Outreach provides the customer support for procurement inquiries for Texas Smart Buy,
ESBD, CBML & VPTS
Procurement Oversight and Delegation Portal (POD) -handles requests for SPD delegated purchasing authority for service contracts
valued at $100k and goods at $50k
Contract Advisory Team (CAT) Reviews solicitations with value of $5 mil+ (and makes recs)
Quality Assurance Team (QAT) Review IT projects with value of $1mil+
Purchase Category Codes (PCC) used to search for goods and services on Texas Smart Buy
Vendor Performance Tracking System (VPTS) ("Yelp") -collects vendor performance reports from agencies
-allows agencies to score vendors, track performance, provide info to contract
developers
-must report if value $25k+
Agency Procurement Plan Due to CPA? Annually by 11/30
Agency Contract Management Handbook Each agency must publish one and establish consistent policies and practices
Agency Contract Management Procedures Each agency must develop and comply with a purchasing accountability and risk
analysis procedure
Nepotism and 1295 Forms disclosure of interested parties (1295 signed by Vendor - Nepotism signed by
employee)
Contracts valued at $1 mil+
Agency Procurement Plans collected by CPA for info on delegated purchases and determines if there are any
possible gains with consolidating all the purchases together.
Conflicts of Interest (substantial) controlling interest, 10%+ voting interest, own $25k fmv, share of profits, stocks, on
the board, employee)
Nepotism explicit act to favor a relative
