CTCM Certification Exam UPDATED ACTUAL Questions and
CORRECT Answers
Contract Value The initial value of the contract, plus any amendments, renewals and extensions
for the contract's full existence.
Statewide Procurement Division (SPD) The entity that delegates purchasing authority to state agencies for non-IT goods
and services,
Purchasing authority The ability of an agency to purchase goods and services using state funds.
Delegation of purchasing authority Assigning purchasing authority to an agency
Texas Department of Information Resources (DIR) The entity that delegates purchasing authority to state agencies for IT goods and
services
Statewide contract management development team -develops and administers over 250 statewide contractors representing several
responsibilities thousand-line items of products/services
-develops term, managed, and TXMAS contracts
-Processes open market requisitions on behalf of state agencies, universities, and
more than 1600+ Texas SmartBuy members
-assists with reporting requirements and vendor performance issues
Office of Vehicle and Fleet Management Assists state agencies in managing their vehicle fleet
Statewide Travel Management Program Manages travel expenditures, monitors travel activity, and provides discounted
travel services
Statewide mail operations Processes approximately 14-17K pieces of mail per day (interagency mail)
Historically Underutilized Business Program (HUB) Promotes full and equal business opportunities subcontracting opportunity for
any procurement with an estimated contract value of $100,000 or greater. For
businesses owned by female, minority, or service disabled veterans.
Procurment Oversight and Delegation Portal (POD) Conducts solicitation reviews and delegates purchasing authority to state
agencies for service solicitations valued over $100,000. Coordinates with the
Contract Advisory Team (CAT)
Contract Advisory Team (CAT_ An interagency oversight team. Reviews and makes recommendations on
solicitations with an estimated value of at least $5 million. These solicitations must
be submitted through the POD portal and will be turned around within 30 days.
Quality Assurance Team (QAT) An interagency oversight team. Oversees major information Resources Projects
(MIRPs) and associated contracts. They review the project plans,
procurement/acquisition plan, proposed contract terms, and partially executed
contracts.
, Applications supported by SPD Texas Smart Buy, TXMAS, Vendor Performance Tracking System (VPTS),
Centralized Master Bidder's List (CMBL)
Texas SmartBuy An online ordering system that has statewide contracts for non-IT goods and
services (bulk contracts, managed contracts, TXMAS- out of state or federal-
contracts)
Electronic State Business Daily (ESBD) Where we advertise solicitations and notice of awards for contracts over $25,000
Centralized Master Bidder's List (CMBL) Master database for purchasing entities to to receive bids for their products or
services. If $10k-$25k, you must solicit 3 active vendors (2 HUBs). If over $25k,
must solicit all eligible vendors on the list that services the geographic region.
Centralized Master Bidder's List (CMBL) documentation A copy of the bid list (with date) must be placed in the procurement file
Vendor Performance Tracking System (VPTS) Allows agencies to score vendors, track vendor performance, and provides
information to contract developersCollects vendor performance reports from the
agencies.
When do you report to VPTS? Contracts at or greater than $25k. Reporting is required in 30 days
What are the VPTS reporting requirements for contracts Vendor performance reports are required annually and at each key milestone. The
valued over $5 million? contract can't be extended until the vendor performance reports have been
submitted to VPTS
Agency Procurement Plan Due annually by November 30th. The plan identifies its management controls and
purchasing oversight authority in accordance with the policy guidance contained
in the Guide.
Standards of Conduct for State Employees -should not accept gifts or other employment that could influence their work
duties
-should not accept any benefit for exercising their official duties in favor of
another
-should not make personal investments that create a substantial interest in a
business
How we define substantial interest in a business (ethics): You have control/sway in the business.
What financial interest would be of ethical concern for a -Owns or controls an ownership interest of at least 1 percent in the business
contract manager? -could reasonably foresee that a contract with the person could result in a
financial benefit to the employee or official
Consanguinity A type of nepotism relationship. that involve individuals related by blood to the
official or employee (i.e. parents, children, siblings)
Affinity A type of nepotism that includes an employee's spouse and individuals related to
the spouse (i.e. spouse's parents, spouse's siblings, etc.)
CORRECT Answers
Contract Value The initial value of the contract, plus any amendments, renewals and extensions
for the contract's full existence.
Statewide Procurement Division (SPD) The entity that delegates purchasing authority to state agencies for non-IT goods
and services,
Purchasing authority The ability of an agency to purchase goods and services using state funds.
Delegation of purchasing authority Assigning purchasing authority to an agency
Texas Department of Information Resources (DIR) The entity that delegates purchasing authority to state agencies for IT goods and
services
Statewide contract management development team -develops and administers over 250 statewide contractors representing several
responsibilities thousand-line items of products/services
-develops term, managed, and TXMAS contracts
-Processes open market requisitions on behalf of state agencies, universities, and
more than 1600+ Texas SmartBuy members
-assists with reporting requirements and vendor performance issues
Office of Vehicle and Fleet Management Assists state agencies in managing their vehicle fleet
Statewide Travel Management Program Manages travel expenditures, monitors travel activity, and provides discounted
travel services
Statewide mail operations Processes approximately 14-17K pieces of mail per day (interagency mail)
Historically Underutilized Business Program (HUB) Promotes full and equal business opportunities subcontracting opportunity for
any procurement with an estimated contract value of $100,000 or greater. For
businesses owned by female, minority, or service disabled veterans.
Procurment Oversight and Delegation Portal (POD) Conducts solicitation reviews and delegates purchasing authority to state
agencies for service solicitations valued over $100,000. Coordinates with the
Contract Advisory Team (CAT)
Contract Advisory Team (CAT_ An interagency oversight team. Reviews and makes recommendations on
solicitations with an estimated value of at least $5 million. These solicitations must
be submitted through the POD portal and will be turned around within 30 days.
Quality Assurance Team (QAT) An interagency oversight team. Oversees major information Resources Projects
(MIRPs) and associated contracts. They review the project plans,
procurement/acquisition plan, proposed contract terms, and partially executed
contracts.
, Applications supported by SPD Texas Smart Buy, TXMAS, Vendor Performance Tracking System (VPTS),
Centralized Master Bidder's List (CMBL)
Texas SmartBuy An online ordering system that has statewide contracts for non-IT goods and
services (bulk contracts, managed contracts, TXMAS- out of state or federal-
contracts)
Electronic State Business Daily (ESBD) Where we advertise solicitations and notice of awards for contracts over $25,000
Centralized Master Bidder's List (CMBL) Master database for purchasing entities to to receive bids for their products or
services. If $10k-$25k, you must solicit 3 active vendors (2 HUBs). If over $25k,
must solicit all eligible vendors on the list that services the geographic region.
Centralized Master Bidder's List (CMBL) documentation A copy of the bid list (with date) must be placed in the procurement file
Vendor Performance Tracking System (VPTS) Allows agencies to score vendors, track vendor performance, and provides
information to contract developersCollects vendor performance reports from the
agencies.
When do you report to VPTS? Contracts at or greater than $25k. Reporting is required in 30 days
What are the VPTS reporting requirements for contracts Vendor performance reports are required annually and at each key milestone. The
valued over $5 million? contract can't be extended until the vendor performance reports have been
submitted to VPTS
Agency Procurement Plan Due annually by November 30th. The plan identifies its management controls and
purchasing oversight authority in accordance with the policy guidance contained
in the Guide.
Standards of Conduct for State Employees -should not accept gifts or other employment that could influence their work
duties
-should not accept any benefit for exercising their official duties in favor of
another
-should not make personal investments that create a substantial interest in a
business
How we define substantial interest in a business (ethics): You have control/sway in the business.
What financial interest would be of ethical concern for a -Owns or controls an ownership interest of at least 1 percent in the business
contract manager? -could reasonably foresee that a contract with the person could result in a
financial benefit to the employee or official
Consanguinity A type of nepotism relationship. that involve individuals related by blood to the
official or employee (i.e. parents, children, siblings)
Affinity A type of nepotism that includes an employee's spouse and individuals related to
the spouse (i.e. spouse's parents, spouse's siblings, etc.)
