CTCM - Certified Texas Contract Management UPDATED
ACTUAL Questions and CORRECT Answers
Certified Texas Contract Manager • professional title containing the "contract"
• contract management duties 50% or more
• Manages any contract in excess of $5,000,000.
Statewide Procurement Division (SPD) is the central - Procurement guidance
authority for state agencies in procurement for: - Education
- Statewide contract development services
- Delegation of purchasing authority
What does Statewide Procurement Policy • Conducts policy research
and Outreach do? • Training and certification for procurement professionals
• Customer service support through the Outreach Team
• Solicitation reviews & delegated purchasing authority
The Statewide Contract Development team • State agencies
develops statewide contracts for: • Institutions of higher education
• Local governments
The Statewide Contract Management Team • Day-to-day contract management
assist state agencies with: • Contract administration
• Reporting requirements
• Vendor performance issues
Procurement Oversight & • Solicitation reviews & delegation of authority
Delegation Team (POD) oversee: • Oversee Services greater than $100,000
• Coordinate review of solicitations greater than $5M+
• CAT members consists of multiple agencies
• Risk to agencies with delegating purchasing authority
Centralized Master Bidders List • Master database to foster competition between vendors
• CMBL has an additional list that references HUB
Requirements for Contracts $5,000 - $25,000 Requires informal bidding process by which three (3) Centralized Master Bidder's
List (CMBL) vendors, two (2) of which MUST be Historically Underutilized
Businesses (HUB), in the relevant industry must be solicited for bids or proposals.
Historically Underutilized Business (HUB) Program • Promotes full and equal business opportunities
• Subcontracting in solicitations valued at 100K or greater
Office of Vehicle Fleet Management (OVFM) • Assists agencies with state reporting of fleet vehicles
• Interagency contracts with state agencies and institutions of higher education to
maintain the system
• Assists state agencies to monitor fleet maintenance and vehicle information
, State Travel Management Program (STMP) Contracts - State agencies
travel services for? - Institutions of higher education
- TX SmartBuy Members
• Local governments
• Public school districts
• Community colleges
• Monitors contracts and hotel rate agreements
Statewide Mail Operations • Mail services to state agencies and universities
- Delivery and collection of interagency mail
- Delivery and collection of state warrants
- Mail equipment purchases, leasing and service
renewals and approvals for state agency requests
- Outgoing mail
- Creates guidelines for mail handling
- USPS liaison
What is the purpose of the Electronic State Business Daily • Used for posting solicitations
(ESBD)? • Informs potential contracting opportunities
• Notification of contract awards
• Solicitations valued at $25,000+ MUST be posted on ESBD
Statutory Required Vendor Performance Tracking System • Vendor performance reporting from state agencies
(VPTS) is used for: • Agencies must post vendor reports for contracts $25,000+
• Scoring vendors
• Tracking vendor performance
• Supplying information to state agencies
• Provides vendors an opportunity to respond to feedback
Texas Multiple Award Schedule • TXMAS contracts to supplement the term contracts
(TXMAS) issued and negotiated by State Procument Division
• Prior to purchasing from a TXMAS contract, state
agencies must follow applicable statutes, as required,
and purchase from TIBH, TCI, and SPD term contracts
first (this does not apply to local governments).
Agency Procurement Plans are due when and to whom • Annually to Comptroller's Office by November 30th
Agency Procurement Plans purpose to: - Analyze state spending and opportunities for contract
consolidation
- Determine number of procurement professionals
needing certifications
When is Contract Advisory Team - Review and Delegation Services $100,00 and up & Solicitations $5,000,000 Million+
(CAT-RAD) used?
Texas SmartBuy Statewide contracts procured and managed by SPD must use
a purchase order through this system.
ACTUAL Questions and CORRECT Answers
Certified Texas Contract Manager • professional title containing the "contract"
• contract management duties 50% or more
• Manages any contract in excess of $5,000,000.
Statewide Procurement Division (SPD) is the central - Procurement guidance
authority for state agencies in procurement for: - Education
- Statewide contract development services
- Delegation of purchasing authority
What does Statewide Procurement Policy • Conducts policy research
and Outreach do? • Training and certification for procurement professionals
• Customer service support through the Outreach Team
• Solicitation reviews & delegated purchasing authority
The Statewide Contract Development team • State agencies
develops statewide contracts for: • Institutions of higher education
• Local governments
The Statewide Contract Management Team • Day-to-day contract management
assist state agencies with: • Contract administration
• Reporting requirements
• Vendor performance issues
Procurement Oversight & • Solicitation reviews & delegation of authority
Delegation Team (POD) oversee: • Oversee Services greater than $100,000
• Coordinate review of solicitations greater than $5M+
• CAT members consists of multiple agencies
• Risk to agencies with delegating purchasing authority
Centralized Master Bidders List • Master database to foster competition between vendors
• CMBL has an additional list that references HUB
Requirements for Contracts $5,000 - $25,000 Requires informal bidding process by which three (3) Centralized Master Bidder's
List (CMBL) vendors, two (2) of which MUST be Historically Underutilized
Businesses (HUB), in the relevant industry must be solicited for bids or proposals.
Historically Underutilized Business (HUB) Program • Promotes full and equal business opportunities
• Subcontracting in solicitations valued at 100K or greater
Office of Vehicle Fleet Management (OVFM) • Assists agencies with state reporting of fleet vehicles
• Interagency contracts with state agencies and institutions of higher education to
maintain the system
• Assists state agencies to monitor fleet maintenance and vehicle information
, State Travel Management Program (STMP) Contracts - State agencies
travel services for? - Institutions of higher education
- TX SmartBuy Members
• Local governments
• Public school districts
• Community colleges
• Monitors contracts and hotel rate agreements
Statewide Mail Operations • Mail services to state agencies and universities
- Delivery and collection of interagency mail
- Delivery and collection of state warrants
- Mail equipment purchases, leasing and service
renewals and approvals for state agency requests
- Outgoing mail
- Creates guidelines for mail handling
- USPS liaison
What is the purpose of the Electronic State Business Daily • Used for posting solicitations
(ESBD)? • Informs potential contracting opportunities
• Notification of contract awards
• Solicitations valued at $25,000+ MUST be posted on ESBD
Statutory Required Vendor Performance Tracking System • Vendor performance reporting from state agencies
(VPTS) is used for: • Agencies must post vendor reports for contracts $25,000+
• Scoring vendors
• Tracking vendor performance
• Supplying information to state agencies
• Provides vendors an opportunity to respond to feedback
Texas Multiple Award Schedule • TXMAS contracts to supplement the term contracts
(TXMAS) issued and negotiated by State Procument Division
• Prior to purchasing from a TXMAS contract, state
agencies must follow applicable statutes, as required,
and purchase from TIBH, TCI, and SPD term contracts
first (this does not apply to local governments).
Agency Procurement Plans are due when and to whom • Annually to Comptroller's Office by November 30th
Agency Procurement Plans purpose to: - Analyze state spending and opportunities for contract
consolidation
- Determine number of procurement professionals
needing certifications
When is Contract Advisory Team - Review and Delegation Services $100,00 and up & Solicitations $5,000,000 Million+
(CAT-RAD) used?
Texas SmartBuy Statewide contracts procured and managed by SPD must use
a purchase order through this system.
