NPMA CPPS 2026 STUDY GUIDE QUESTIONS AND
ANSWERS RATED A+
✔✔When a Purchase Order has been completed, Purchasing should provide a copy of
the Purchase Order to property management, the originator, accounts payable, and
what other department? - ✔✔Receiving
✔✔What establishes delegation of authority for signature approval thresholds and types
of property for those signature levels? - ✔✔Organization procedure
✔✔In organizations having online financial systems, documentation is created
electronically and is retained in the system's transaction history. It is often used as part
of a three-way match of transactions prior to payment: the PO, the receiving
documentation, and the ___________. - ✔✔Invoice
✔✔A ________________________ provides receiving activity information as well as a
way to trace items that are lost or misappropriated during the receiving process or
during delivery from the receiving area. - ✔✔Receiving voucher log
✔✔What is a disadvantage of centralized receiving? - ✔✔Slower turn-around time for
deliveries
✔✔What information is NOT typically recorded in a receiving voucher log? -
✔✔Purchasing department order date and cost
✔✔Why is it important that the Receiving department inspect for damage? - ✔✔Provide
information for a potential return of the item to the vendor
✔✔What is one accomplishment by tagging of new, incoming property? -
✔✔Establishes the official record for that item
✔✔Types of property that generally require serialized tags are: - ✔✔Government
property sensitive property
✔✔Reasons accountable property is tagged because of its sensitivity, requirement for
control and what? - ✔✔Dollar value
✔✔What does the accuracy of bar-code technology depend on? - ✔✔The accuracy of
the data capturing process
✔✔Assets acquired by the subcontractor must be tagged in accordance with the
_____________ policies and procedures unless otherwise specified in the subcontract
award document. - ✔✔Prime contractor's
, ✔✔What is the method of inventory and distribution that moves the oldest items in
storage to the location where they will be used first (i.e. there is concern that the items
may have a limited shelf-life)? - ✔✔FIFO
✔✔Warehouse operations include several integrated functions, including: - ✔✔Space
allocation
✔✔What does using proper temperature and humidity controls in a warehouse
environment help ensure? - ✔✔Does not deteriorate when being stored
✔✔Just-in-time (JIT) delivery has both advantages and disadvantages. What is one
DISADVANTAGE? - ✔✔Increases the costs of purchased goods
✔✔Which of these is NOT a factor that should be considered when deciding on the
appropriate layout of a warehouse? - ✔✔Acquisition method
of items
✔✔When should property that has been taken offsite for approved use be returned? -
✔✔During the physical inventory
✔✔What is the name of the movement document used to track the short-term
movement of equipment that may be used by multiple users? - ✔✔Equipment log-out
form
✔✔The following characteristics are a factor when selecting a shipping container: Size
and weight of item, mode of transportation, manufacturer specifications, and
____________. - ✔✔Physical characteristics
✔✔What are the two most important things that must be considered when assets are
moved from point to point? - ✔✔Physical protection and location changes in the records
✔✔When should the movement of an item be recorded in the property records? -
✔✔Following the movement of the item
✔✔Who is responsible for maintenance and calibration? - ✔✔Anyone who observes,
uses, or services an item
✔✔What types of maintenance should be covered in a Maintenance Plan? - ✔✔Repair,
unscheduled, preventive maintenance, calibration
✔✔When selecting maintenance software, you should allow for what type of records? -
✔✔Multiple Service Requirements
ANSWERS RATED A+
✔✔When a Purchase Order has been completed, Purchasing should provide a copy of
the Purchase Order to property management, the originator, accounts payable, and
what other department? - ✔✔Receiving
✔✔What establishes delegation of authority for signature approval thresholds and types
of property for those signature levels? - ✔✔Organization procedure
✔✔In organizations having online financial systems, documentation is created
electronically and is retained in the system's transaction history. It is often used as part
of a three-way match of transactions prior to payment: the PO, the receiving
documentation, and the ___________. - ✔✔Invoice
✔✔A ________________________ provides receiving activity information as well as a
way to trace items that are lost or misappropriated during the receiving process or
during delivery from the receiving area. - ✔✔Receiving voucher log
✔✔What is a disadvantage of centralized receiving? - ✔✔Slower turn-around time for
deliveries
✔✔What information is NOT typically recorded in a receiving voucher log? -
✔✔Purchasing department order date and cost
✔✔Why is it important that the Receiving department inspect for damage? - ✔✔Provide
information for a potential return of the item to the vendor
✔✔What is one accomplishment by tagging of new, incoming property? -
✔✔Establishes the official record for that item
✔✔Types of property that generally require serialized tags are: - ✔✔Government
property sensitive property
✔✔Reasons accountable property is tagged because of its sensitivity, requirement for
control and what? - ✔✔Dollar value
✔✔What does the accuracy of bar-code technology depend on? - ✔✔The accuracy of
the data capturing process
✔✔Assets acquired by the subcontractor must be tagged in accordance with the
_____________ policies and procedures unless otherwise specified in the subcontract
award document. - ✔✔Prime contractor's
, ✔✔What is the method of inventory and distribution that moves the oldest items in
storage to the location where they will be used first (i.e. there is concern that the items
may have a limited shelf-life)? - ✔✔FIFO
✔✔Warehouse operations include several integrated functions, including: - ✔✔Space
allocation
✔✔What does using proper temperature and humidity controls in a warehouse
environment help ensure? - ✔✔Does not deteriorate when being stored
✔✔Just-in-time (JIT) delivery has both advantages and disadvantages. What is one
DISADVANTAGE? - ✔✔Increases the costs of purchased goods
✔✔Which of these is NOT a factor that should be considered when deciding on the
appropriate layout of a warehouse? - ✔✔Acquisition method
of items
✔✔When should property that has been taken offsite for approved use be returned? -
✔✔During the physical inventory
✔✔What is the name of the movement document used to track the short-term
movement of equipment that may be used by multiple users? - ✔✔Equipment log-out
form
✔✔The following characteristics are a factor when selecting a shipping container: Size
and weight of item, mode of transportation, manufacturer specifications, and
____________. - ✔✔Physical characteristics
✔✔What are the two most important things that must be considered when assets are
moved from point to point? - ✔✔Physical protection and location changes in the records
✔✔When should the movement of an item be recorded in the property records? -
✔✔Following the movement of the item
✔✔Who is responsible for maintenance and calibration? - ✔✔Anyone who observes,
uses, or services an item
✔✔What types of maintenance should be covered in a Maintenance Plan? - ✔✔Repair,
unscheduled, preventive maintenance, calibration
✔✔When selecting maintenance software, you should allow for what type of records? -
✔✔Multiple Service Requirements
