Annual OSD Records and Information Management Training
Test with Answers
What types of materials are you required to maintain? - schedule into them. - ANSWERS - 1236
ANSWERS - All of the Above
The OSD Records and Information Management guidance
Reports of unauthorized destruction should include: - can also be called? - ANSWERS - Administrative
ANSWERS - Description of Records Instruction 15
Volume of Records
Records Management Officers and Records Liaisons are
Office of Origin responsible for? - ANSWERS - Updating the file plan
Conducting records searches
These should never be filed with federal records. -
ANSWERS - Non-Records Educating office personnel of their responsibilities
These types of records are permanent and must be You may keep work and personal email messages in the
maintained indefinitely. - ANSWERS - Unscheduled same inbox? - ANSWERS - False
Records
At times you are authorized to use your personal email to
What types of files stations are you allowed to store conduct agency business. How long do you have to
record information within? - ANSWERS - All of the forward these emails to your agency account? -
Above ANSWERS - 20 days
You should label shared drives and electronic folders. - Material information that requires additional protections to
ANSWERS - True ensure confidentiality, integrity, or available is? -
ANSWERS - Classified Information
Sensitive Information should be protected via this security
measure? - ANSWERS - A and B The retention and disposition of National Security
Information is based on the ____ of the material and not
the ____. - ANSWERS - Content; Classification
Information to be kept secret in the interest of national
defense or foreign policy, is: - ANSWERS - Sensitive
Information DHA's SharePoint must be configured to comply with
recordkeeping requirements to be approved to manage
official agency records. - ANSWERS - True
Frozen records may be stored... - ANSWERS -
Offsite
File Plan elements include, but are not limited to: (Check
all that apply) - ANSWERS - -Media Format
How long do frozen records need to be stored? - -Physical location of records
ANSWERS - Indefinitely, until the freeze is lifted -Vital Record designation
-File number, file title, and file description
-Record disposition instructions
Records may only be protected and classified at ______
level(s). - ANSWERS - One
Non-records may only be removed from DHA custody
when proper authorization has been received. -
Per 36 CFR ___ all automated information systems are ANSWERS - True
required to implement an approved records disposition
1/2
Test with Answers
What types of materials are you required to maintain? - schedule into them. - ANSWERS - 1236
ANSWERS - All of the Above
The OSD Records and Information Management guidance
Reports of unauthorized destruction should include: - can also be called? - ANSWERS - Administrative
ANSWERS - Description of Records Instruction 15
Volume of Records
Records Management Officers and Records Liaisons are
Office of Origin responsible for? - ANSWERS - Updating the file plan
Conducting records searches
These should never be filed with federal records. -
ANSWERS - Non-Records Educating office personnel of their responsibilities
These types of records are permanent and must be You may keep work and personal email messages in the
maintained indefinitely. - ANSWERS - Unscheduled same inbox? - ANSWERS - False
Records
At times you are authorized to use your personal email to
What types of files stations are you allowed to store conduct agency business. How long do you have to
record information within? - ANSWERS - All of the forward these emails to your agency account? -
Above ANSWERS - 20 days
You should label shared drives and electronic folders. - Material information that requires additional protections to
ANSWERS - True ensure confidentiality, integrity, or available is? -
ANSWERS - Classified Information
Sensitive Information should be protected via this security
measure? - ANSWERS - A and B The retention and disposition of National Security
Information is based on the ____ of the material and not
the ____. - ANSWERS - Content; Classification
Information to be kept secret in the interest of national
defense or foreign policy, is: - ANSWERS - Sensitive
Information DHA's SharePoint must be configured to comply with
recordkeeping requirements to be approved to manage
official agency records. - ANSWERS - True
Frozen records may be stored... - ANSWERS -
Offsite
File Plan elements include, but are not limited to: (Check
all that apply) - ANSWERS - -Media Format
How long do frozen records need to be stored? - -Physical location of records
ANSWERS - Indefinitely, until the freeze is lifted -Vital Record designation
-File number, file title, and file description
-Record disposition instructions
Records may only be protected and classified at ______
level(s). - ANSWERS - One
Non-records may only be removed from DHA custody
when proper authorization has been received. -
Per 36 CFR ___ all automated information systems are ANSWERS - True
required to implement an approved records disposition
1/2
