MHA D511 Affiliation Structure Worksheet (Assignment 4)
With Complete Solutions.
Affiliation Structure Worksheet
Instructions:
Use this worksheet to gather information needed to complete that you will use to
complete the Affiliation Recommendation in Task 2.
Helpful resources:
• Strategic Partnering and Affiliation Guide
• “9 Core Considerations for Boards of Directors Considering a Hospital
or Health System Affiliate”
• “Model Affiliation Agreement”
Note: This document can be found in the COS and does not need to be
completed.
Organizational Plan
1. Establish a governance structure. How will the new
organization/affiliation be structured?
Twin Pines Medical Center (TPMC) is looking to affiliate with another healthcare
organization to provide the specialty care they lack. TPMC needs to find an
affiliation to provide the care that is missing in the Pine Parish area. The Mayo
Clinic would be an ideal fit for TPMC. The TPMC could join the Mayo Clinic
Network, which has partnered with clinics worldwide. This allows TPMC to remain
independent but share the Mayo Clinic's expertise.
2. Strategy. Describe the overarching vision and mission of the affiliation.
Mission: To collaborate with leading healthcare organizations to bring affordable
quality healthcare to the Twin Pine Medical Center community.
Vision: To provide personalized specialty care to the community through a
multidisciplinary approach to improve patients' quality of life.
3. Sources and resources. How will people and financial resources be
allocated to accomplish these goals?
It would require effort from both TPMC and Mayo Clinic employees to meet the
goal. A referral method would need to be created to schedule a TPMC patient
with Mayo physicians for specialty care. Since the clinics are not within travel
time, appointments would need to be through telemedicine. Case management
would be required to ensure continuity of care. In addition, IT would need to
develop and maintain a secure network. These roles can be filled by existing
staff or by hiring new personnel to fill the positions.
4. Accountable processes. Who will be assigned accountability to ensure
completion of the specified goals?
, Accountability should be shared between
5. Measurement of success. How will success be measured?
TPMC's primary goal is to offer specialized diabetes care before it progresses to
the patients going to the ED. The diabetic patients who visit the TPMC ED are
between 22%- 24.7% in 2021 and 2022. Success can be measured by the
decrease in diabetic patients presenting to the ED. Since much of the Pine
Parish population is uninsured or underinsured, resulting in deductions from
revenue, this can be improved by preventive care in the diabetic population.
(Twin Pine Medical Center, n.d.) By providing early diagnosis, health education,
and case management, the ED visits would decrease, resulting in increased
revenue.
6. Communication plan. Develop a communication plan to proactively
mitigate potential risk points, such as miscommunication and negativity
surrounding the affiliation. Include the responsible parties, stakeholders, and
time frame.
The executive board members and department heads of participating TPMC and
Mayo Clinic clinics would conduct meetings to discuss potential obstacles that
may arise through the affiliation. They need to ensure the best interests of the
patients and employees are addressed.
Leadership Plan
7. Consider management systems. What management system will best suit
your affiliation? Consider the size and makeup of your organization and who will
be involved in the affiliation activities.
The best management system would be utilizing the Mayo Clinic Network, a
clinical network with shared expertise and resources. There is an affiliation
between TPMC and the Mayo Clinic, and both remain independent. Not merging
allows TPMC to retain all its employees from the highest to the lowest level.
(Spees, J, 2014) Because the Mayo Clinic network is established, TPMC should be
able to join with little difficulty. (Mayo Clinic, 2020).
8. Identify participants. Who will be involved? Which departments? Which
individuals (by role)? What will the responsibilities of each be in the affiliation?
The executive board members would be the first involved in developing the
goals and policy. After, the heads of the department would need to be involved
in discussing everyday standards of operations (SOP). These TPMC departments
would include family practice, internal medicine, and ED. The department at
Mayo Clinic that would be most utilized is Endocrinology, diabetes, metabolism,
and nutrition. In addition, case management would need to be involved in the
care coordination for patients seen at TPMC needing specialty care from Mayo
Clinic. Lastly, the IT department would need to be involved in developing and
maintaining a secure network for physicians and patient consultation/care
between TPMC and Mayo Clinic.
With Complete Solutions.
Affiliation Structure Worksheet
Instructions:
Use this worksheet to gather information needed to complete that you will use to
complete the Affiliation Recommendation in Task 2.
Helpful resources:
• Strategic Partnering and Affiliation Guide
• “9 Core Considerations for Boards of Directors Considering a Hospital
or Health System Affiliate”
• “Model Affiliation Agreement”
Note: This document can be found in the COS and does not need to be
completed.
Organizational Plan
1. Establish a governance structure. How will the new
organization/affiliation be structured?
Twin Pines Medical Center (TPMC) is looking to affiliate with another healthcare
organization to provide the specialty care they lack. TPMC needs to find an
affiliation to provide the care that is missing in the Pine Parish area. The Mayo
Clinic would be an ideal fit for TPMC. The TPMC could join the Mayo Clinic
Network, which has partnered with clinics worldwide. This allows TPMC to remain
independent but share the Mayo Clinic's expertise.
2. Strategy. Describe the overarching vision and mission of the affiliation.
Mission: To collaborate with leading healthcare organizations to bring affordable
quality healthcare to the Twin Pine Medical Center community.
Vision: To provide personalized specialty care to the community through a
multidisciplinary approach to improve patients' quality of life.
3. Sources and resources. How will people and financial resources be
allocated to accomplish these goals?
It would require effort from both TPMC and Mayo Clinic employees to meet the
goal. A referral method would need to be created to schedule a TPMC patient
with Mayo physicians for specialty care. Since the clinics are not within travel
time, appointments would need to be through telemedicine. Case management
would be required to ensure continuity of care. In addition, IT would need to
develop and maintain a secure network. These roles can be filled by existing
staff or by hiring new personnel to fill the positions.
4. Accountable processes. Who will be assigned accountability to ensure
completion of the specified goals?
, Accountability should be shared between
5. Measurement of success. How will success be measured?
TPMC's primary goal is to offer specialized diabetes care before it progresses to
the patients going to the ED. The diabetic patients who visit the TPMC ED are
between 22%- 24.7% in 2021 and 2022. Success can be measured by the
decrease in diabetic patients presenting to the ED. Since much of the Pine
Parish population is uninsured or underinsured, resulting in deductions from
revenue, this can be improved by preventive care in the diabetic population.
(Twin Pine Medical Center, n.d.) By providing early diagnosis, health education,
and case management, the ED visits would decrease, resulting in increased
revenue.
6. Communication plan. Develop a communication plan to proactively
mitigate potential risk points, such as miscommunication and negativity
surrounding the affiliation. Include the responsible parties, stakeholders, and
time frame.
The executive board members and department heads of participating TPMC and
Mayo Clinic clinics would conduct meetings to discuss potential obstacles that
may arise through the affiliation. They need to ensure the best interests of the
patients and employees are addressed.
Leadership Plan
7. Consider management systems. What management system will best suit
your affiliation? Consider the size and makeup of your organization and who will
be involved in the affiliation activities.
The best management system would be utilizing the Mayo Clinic Network, a
clinical network with shared expertise and resources. There is an affiliation
between TPMC and the Mayo Clinic, and both remain independent. Not merging
allows TPMC to retain all its employees from the highest to the lowest level.
(Spees, J, 2014) Because the Mayo Clinic network is established, TPMC should be
able to join with little difficulty. (Mayo Clinic, 2020).
8. Identify participants. Who will be involved? Which departments? Which
individuals (by role)? What will the responsibilities of each be in the affiliation?
The executive board members would be the first involved in developing the
goals and policy. After, the heads of the department would need to be involved
in discussing everyday standards of operations (SOP). These TPMC departments
would include family practice, internal medicine, and ED. The department at
Mayo Clinic that would be most utilized is Endocrinology, diabetes, metabolism,
and nutrition. In addition, case management would need to be involved in the
care coordination for patients seen at TPMC needing specialty care from Mayo
Clinic. Lastly, the IT department would need to be involved in developing and
maintaining a secure network for physicians and patient consultation/care
between TPMC and Mayo Clinic.
