Kenji Mathys
Samenvatting ERP & quality
control
ERP
1. ERP What is that?
ERP (= entreprise recource planning)
o Plan processes to add value
o Example frieshop
3 sub processes
Physical
Document
Financial
=> 3 way match (exam)
MRP technology (manufacturing recourse pl)
To optimize processes
MRP 1 (material requirement planning)
o Focus on inventory control
o Think what is the needed inventory
MRP 2 (manufacturing recourse planning
o Provide up to date information to finance
o Forecasting
o Create purchase orders and production
orders
Finally ERP
o Calculate needed people
o Calculate needed budgets
o Clever excel sheet with all the business
processes
o Why ERP
Manage processes in optimal way
Financial integration in accounting (real time!)
At this moment: provision is made for the invoice
that will come
Step outside the company
Customer relationship: send electrionically
Supplier relationship
Reduce manual work => scan documents
o Example bicycle shop
Department structure (mindmap)
Main departments
o Process
1. Sales person talks to customer
(=pre-sales)
2. Parties agree: make sales order
1
,Kenji Mathys
Between step 1 and 2 we go from
selection to transaction process
3. Check availability
3.1. Available in warehouse
o 3.1.1 pick & pack
o 3.1.2. Post Goods Issue
Ship it to Belgium
o 3.1.3. Send invoice &
receive payment
3.2. Not available => construct
new bike
o Do we have all the parts?
Yes => skip
purchase and start
production
No => go to
purchase
department, buy
new parts or
materials
o Sales & distribution (sales department)
Front office process
o Materials management (purchase
department)
Back office process
o Production planning (production department)
Back office process
Where the circles touch each other on mindmap,
the departments get in contact with each other
o How ERP
Contract in computer
Automatic search in stock
Automatic calculation delivery date
Based on availability & production time
Automatic order parts
Via system, vendor in system, parts in system
Automatic start of production steering
Automatic stock keeping
o Entreprise resource planning
Entreprise: for companies
Resource: people + materials
Planning: plan the sequence better
o SOD (segregation of duties) (exam)
Everybody gets a job but u have no acces to the things u
are not suppose to have acces to
3 different persons per transaction
o Master data management
You teach the system something and the system
calculate things
2
, Kenji Mathys
Why?
No double entries
Understand significance of every field
Correct sequence of entrance
o A lot of data in 1 database
Opportunities for analysis
Big data
You take data from your company and you gonna
compare it to data from the whole world
OLAP (online analytical processing tools)
3
Samenvatting ERP & quality
control
ERP
1. ERP What is that?
ERP (= entreprise recource planning)
o Plan processes to add value
o Example frieshop
3 sub processes
Physical
Document
Financial
=> 3 way match (exam)
MRP technology (manufacturing recourse pl)
To optimize processes
MRP 1 (material requirement planning)
o Focus on inventory control
o Think what is the needed inventory
MRP 2 (manufacturing recourse planning
o Provide up to date information to finance
o Forecasting
o Create purchase orders and production
orders
Finally ERP
o Calculate needed people
o Calculate needed budgets
o Clever excel sheet with all the business
processes
o Why ERP
Manage processes in optimal way
Financial integration in accounting (real time!)
At this moment: provision is made for the invoice
that will come
Step outside the company
Customer relationship: send electrionically
Supplier relationship
Reduce manual work => scan documents
o Example bicycle shop
Department structure (mindmap)
Main departments
o Process
1. Sales person talks to customer
(=pre-sales)
2. Parties agree: make sales order
1
,Kenji Mathys
Between step 1 and 2 we go from
selection to transaction process
3. Check availability
3.1. Available in warehouse
o 3.1.1 pick & pack
o 3.1.2. Post Goods Issue
Ship it to Belgium
o 3.1.3. Send invoice &
receive payment
3.2. Not available => construct
new bike
o Do we have all the parts?
Yes => skip
purchase and start
production
No => go to
purchase
department, buy
new parts or
materials
o Sales & distribution (sales department)
Front office process
o Materials management (purchase
department)
Back office process
o Production planning (production department)
Back office process
Where the circles touch each other on mindmap,
the departments get in contact with each other
o How ERP
Contract in computer
Automatic search in stock
Automatic calculation delivery date
Based on availability & production time
Automatic order parts
Via system, vendor in system, parts in system
Automatic start of production steering
Automatic stock keeping
o Entreprise resource planning
Entreprise: for companies
Resource: people + materials
Planning: plan the sequence better
o SOD (segregation of duties) (exam)
Everybody gets a job but u have no acces to the things u
are not suppose to have acces to
3 different persons per transaction
o Master data management
You teach the system something and the system
calculate things
2
, Kenji Mathys
Why?
No double entries
Understand significance of every field
Correct sequence of entrance
o A lot of data in 1 database
Opportunities for analysis
Big data
You take data from your company and you gonna
compare it to data from the whole world
OLAP (online analytical processing tools)
3
