CPPB PRACTICE PRACTICE EXAM
QUESTIONS AND ANSWERS
The failure to sign is an obvious an oversight - ANSWER-A supplier has provided
plumbing materials to the government agency for a number of years. The supplier's
owner spent many hours preparing his prices for the upcoming one year blanket
order solicitation. However, in his haste to meet the bid closing date and time the
supplier forgot to sign the supplier's bid signature document that accompanied the
solicitation. The buyer can generally accept the supplier's bid without a signature
when:
The contract should be negotiated with the vendor - ANSWER-The buyer has been
working closely with the Department of Public Works Director to acquire a new piece
of proprietary software needed to upgrade the waste water treatment plant operating
equipment. When purchasing this software, what would be the most appropriate
method of acquisition?
Use the request for proposal method - ANSWER-A school purchasing agent was
contacted by the local government Operation Facilities Director regarding an unusual
and complex procurement situation. It is believe that an old underground oil storage
tank on school property, close to the building and near the playground may have
sprung a leak. Since the school has been consuming considerably more oil than
normal this year, this may be the cause of the increase. The underground oil leak
may also contaminate the school's nearby fresh water drinking supply well. Remedial
action is required. How should the school purchasing agent approach this situation in
acquiring the services of a qualified contractor?
Issue a purchase order now, knowing that the new equipment will not be delivered
until the next fiscal year when capital funds will be available. - ANSWER-A
governmental entity must replace a piece of equipment. It is the middle of the fiscal
year and there are no capital fund appropriated for the equipment. Which of the
following would generally NOT be an option for the entity?
At the time specified in the F.O.B terms (Freight On Board) - ANSWER-In a typical
product acquisition, when does the risk of loss pass to the purchaser?
Fixed-price with escalation/de-escalation - ANSWER-The purchasing officer of the
governmental agency has expressed serious concerns about the number of
repetitive requisitions, solicitations and purchase orders that are being processed to
purchase gasoline for the organization. Every time a new order is placed, another
requisition is being created and the prices paid by each department are not
consistent; sometimes more and sometimes less depending on competition and
timing. The buyer advises that the solution would be to compete for the following
type of government agency requirements contract award.
Providing items, or services on an "as needed" basis - ANSWER-A blanket contract
is an agreement
, Allows the supplier to provide greater information on product availability - ANSWER-
Governmental agencies sometimes hold supplier interviews during the panning
process. Which of the following is a benefit of conducting such interviews?
To evaluate the supplier's on-line ordering and warehousing capability - ANSWER-A
governmental agency wants to implement a Just In Time (JIT) system for paper,
toner and cartridges. The buyer is reviewing a proposal from a supplier. What would
be the primary purpose of a site visit?
Monitoring the desired outcomes defined in the Statement of Work - ANSWER-The
governmental agency has entered into a performance-based contract with a local
cleaning service to clean the offices at the county government center. What should
the buyer focus on to ensure supplier compliance?
Third-party certification - ANSWER-The governmental agency has a contract with a
hazardous materials management company to remove asbestos from 83 school
buildings. What is the best method for the agency to employ to ensure compliance
with the contract specifications?
Knowing what the other side really wants and needs - ANSWER-When preparing for
a negotiation session, what knowledge will give the governmental negotiator the
most power?
Remind the requester of the code restrictions on fragmenting orders - ANSWER-A
governmental agency has a non-competition threshold that says any purchase below
$5,000 does not require competition. Over a three month period a requesting user
has asked a 3 separate occasions to directly purchase without competition, products
needed by the agency. On each occasion the value of the purchase was
approximately $4,500. What should the buyer do?
Market analysis - ANSWER-A buyer is charged with purchasing diesel fuel for the
transit system. What type of study should be conducted to determine how best to
make this purchase?
Determine if the item is available in surplus stock - ANSWER-Upon receipt a
Purchase Requisition for a small buy commodity, the first step the buyer would
normally take would be to:
Plan the change in detail so that it can be implemented in a 30-day period -
ANSWER-The government agency is changing its performance measures from
primarily cost related measures to value-added benefits. To implement this change,
the agency would want to consider all of the following steps EXCEPT?
Cost Analysis - ANSWER-A buyer is asked to conduct a review and evaluation of
cost data in order to determine actual costs or estimates of costs to be incurred. This
process is known as:
Many lease agreements will not permit modifications of any kind to the leased
equipment - ANSWER-An agency manager submitted a request for five-year lease
on a special tractor that he plans to modify and use for raking the beach during the
QUESTIONS AND ANSWERS
The failure to sign is an obvious an oversight - ANSWER-A supplier has provided
plumbing materials to the government agency for a number of years. The supplier's
owner spent many hours preparing his prices for the upcoming one year blanket
order solicitation. However, in his haste to meet the bid closing date and time the
supplier forgot to sign the supplier's bid signature document that accompanied the
solicitation. The buyer can generally accept the supplier's bid without a signature
when:
The contract should be negotiated with the vendor - ANSWER-The buyer has been
working closely with the Department of Public Works Director to acquire a new piece
of proprietary software needed to upgrade the waste water treatment plant operating
equipment. When purchasing this software, what would be the most appropriate
method of acquisition?
Use the request for proposal method - ANSWER-A school purchasing agent was
contacted by the local government Operation Facilities Director regarding an unusual
and complex procurement situation. It is believe that an old underground oil storage
tank on school property, close to the building and near the playground may have
sprung a leak. Since the school has been consuming considerably more oil than
normal this year, this may be the cause of the increase. The underground oil leak
may also contaminate the school's nearby fresh water drinking supply well. Remedial
action is required. How should the school purchasing agent approach this situation in
acquiring the services of a qualified contractor?
Issue a purchase order now, knowing that the new equipment will not be delivered
until the next fiscal year when capital funds will be available. - ANSWER-A
governmental entity must replace a piece of equipment. It is the middle of the fiscal
year and there are no capital fund appropriated for the equipment. Which of the
following would generally NOT be an option for the entity?
At the time specified in the F.O.B terms (Freight On Board) - ANSWER-In a typical
product acquisition, when does the risk of loss pass to the purchaser?
Fixed-price with escalation/de-escalation - ANSWER-The purchasing officer of the
governmental agency has expressed serious concerns about the number of
repetitive requisitions, solicitations and purchase orders that are being processed to
purchase gasoline for the organization. Every time a new order is placed, another
requisition is being created and the prices paid by each department are not
consistent; sometimes more and sometimes less depending on competition and
timing. The buyer advises that the solution would be to compete for the following
type of government agency requirements contract award.
Providing items, or services on an "as needed" basis - ANSWER-A blanket contract
is an agreement
, Allows the supplier to provide greater information on product availability - ANSWER-
Governmental agencies sometimes hold supplier interviews during the panning
process. Which of the following is a benefit of conducting such interviews?
To evaluate the supplier's on-line ordering and warehousing capability - ANSWER-A
governmental agency wants to implement a Just In Time (JIT) system for paper,
toner and cartridges. The buyer is reviewing a proposal from a supplier. What would
be the primary purpose of a site visit?
Monitoring the desired outcomes defined in the Statement of Work - ANSWER-The
governmental agency has entered into a performance-based contract with a local
cleaning service to clean the offices at the county government center. What should
the buyer focus on to ensure supplier compliance?
Third-party certification - ANSWER-The governmental agency has a contract with a
hazardous materials management company to remove asbestos from 83 school
buildings. What is the best method for the agency to employ to ensure compliance
with the contract specifications?
Knowing what the other side really wants and needs - ANSWER-When preparing for
a negotiation session, what knowledge will give the governmental negotiator the
most power?
Remind the requester of the code restrictions on fragmenting orders - ANSWER-A
governmental agency has a non-competition threshold that says any purchase below
$5,000 does not require competition. Over a three month period a requesting user
has asked a 3 separate occasions to directly purchase without competition, products
needed by the agency. On each occasion the value of the purchase was
approximately $4,500. What should the buyer do?
Market analysis - ANSWER-A buyer is charged with purchasing diesel fuel for the
transit system. What type of study should be conducted to determine how best to
make this purchase?
Determine if the item is available in surplus stock - ANSWER-Upon receipt a
Purchase Requisition for a small buy commodity, the first step the buyer would
normally take would be to:
Plan the change in detail so that it can be implemented in a 30-day period -
ANSWER-The government agency is changing its performance measures from
primarily cost related measures to value-added benefits. To implement this change,
the agency would want to consider all of the following steps EXCEPT?
Cost Analysis - ANSWER-A buyer is asked to conduct a review and evaluation of
cost data in order to determine actual costs or estimates of costs to be incurred. This
process is known as:
Many lease agreements will not permit modifications of any kind to the leased
equipment - ANSWER-An agency manager submitted a request for five-year lease
on a special tractor that he plans to modify and use for raking the beach during the
