CPPB FULL PREP EXAM QUESTIONS
WITH COMPLETE ANSWERS
New kitchen equipment in the Governor's residence kitchen was competitively bid,
awarded and the order for the equipment has been placed. The Director of General
Services discovered that the Governor and First Lady will be out of residence for the
next three weeks. Knowing it would be easier for the Genral Services staff to install
the equipment with the Governor and First Lady away, the Director calls her
procurement officer to see if anything can be done to move the installation forward.
What should the procurement officer do? A. call the supplier to see if the order can
be expedited B. cancel the order and buy the equipment locally C. go forward with
the project as it is currently scheduled in the contract documents D. review the order
acknowledgment to check on the estimated ship date of the equipment - ANSWER-
call the supplier to see if the order can be expedited
The buyer contacts Widgets-R-Us to see if an item can be shipped sooner than what
had been originally contractually agreed upon. The supplier states they can deliver in
one week. What should the buyer do? A. thank the supplier and wait for the delivery
to arrive B. notify the ordering dept that the items will arrive in one week C. send the
supplier an amended purchase order to accept D. cancel the delivery - ANSWER-
send the supplier an amended purchase order to accept
A buyer ordered books from a contracted supplier, which would be used by students
when school begins in two months. The following Monday, she received confirmation
from the contractor confirming that the books have been received by the shipping
company; however on Tuesday, she is notified that the delivery is currently delayed
because the shipping company is experiencing a strike by its drivers. What would be
the buyer's best response to this situation? A. demand the contractor ship more
books with a different carrier in order to meet the delivery parameters set forth in the
contractual agreement B. declare this delay unforeseeable and allow the contractor a
reasonable amount of additional time for delivery C. declare this delay as grounds for
default and issue a cure letter to the contractor D. refer to tort law and procedures in
her jurisdiction - ANSWER-declare this delay unforeseeable and allow the contractor
a reasonable amount of additional time for delivery
The statewide master contract for furniture systems requires that the supplier
maintain safety stock levels that can accommodate the state's anticipated short-
notice requirements due to lack of warehouse space in remote areas of the state.
What type of inventory management is this? A. first in, first out B. min/max levels C.
last in, first out D. just in time - ANSWER-min/max levels
While conducting post award activities, the procurement staff realizes that the
delivery schedule is lagging behind. What should the buyer do to avoid problems
with the delivery requirements? A. expedite the deliveries B. remind the supplier of
the performance risk clause C. follow up with the supplier D. enact quality assurance
steps - ANSWER-follow up with the supplier
,What action should always be taken when an order is delinquent? A. document it B.
investigate it C. protest it D. accept it - ANSWER-document it
Good inventory management focuses on what goal? A. providing internal customers
with as many different choices as possible B. eventually discontinuing all goods
maintained in inventory C. minimizing expenses while maximizing supplies D.
shifting all supplies to just-in-time management - ANSWER-minimizing expenses
while maximizing supplies
The O-rings used with hydraulic cylinder pistons have a shelf life of 2 years. What
inventory methodology should the agency's warehouse use to issue these rings? A.
LIFO B. FIFO C. JIT D. Procurement cards - ANSWER-FIFO
Special chemical-resistant valves for the waste water treatment plant would be
classified as what type of item? A. Class A B. Class B C. Class C D. Unclassified -
ANSWER-Class A
What can a buyer learn from looking at an entity's strategic plan? A. how to respond
to political changes B. guidance in handling a current crisis C. how to respond to
technology changes D. the allocation of procurement resources - ANSWER-the
allocation of procurement resources
What is the purpose of a cost analysis? A. compares each price quoted the entity as
a result of the bid process B. an attempt to protect reasonable cost in a cost benefit
analysis C. helps determine the supplier's costs actually incurred for the nonstandard
items D. helps determine functional requirements at the lowest possible cost without
impacting need and suitability - ANSWER-helps determine the supplier's costs
actually incurred for the nonstandard items
The Sherriff's Dept is planning on acquiring a scanner to be used on work release
inmates entering and leaving the jail. The scanner will have a lifespan of 10 years.
The price for the scanner is $11,000. Maintenance must be performed on this
machine monthly to ensure accuracy. Monthly maintenance will be $150. What is the
life cycle cost for this entire purchase? A. $11,000 B. $29,000 C. $18,000 D. $36,000
- ANSWER-$29,000
Dept of Water Resources is preparing a bid document for a new and complex
composite water meter. What action should the buyer take to better ensure
responsive bids? A. use brand name or equivalent specifications B. determine the
industry standards for meter suppliers C. determine the life cycle cost of the meter D.
schedule a pre-bid conference - ANSWER-schedule a pre-bid conference
An agency is deciding whether to purchase new or used riding mowers. What is the
most appropriate analysis method to use to make this decision? A. historical price
analysis B. life cycle cost analysis C. cost analysis D. price analysis - ANSWER-life
cycle cost analysis
Five entity owned buildings are under renovation and the parts of these renovations
incude replacing the flooring. Each building has an estimated 4400 sq ft of floor
surface that will require new flooring. 65% will be tile and 35% will be hardwood. If
,the tile is $8.00 per sq ft for the supply and install, what is the estimated cost of this
project? A. $39,820 B. $418,000 C. $218,900 D. $199,100 - ANSWER-$199,100
The Sherriff's Dept is requesting that a solicitation be put out for commissary items
for the county jail. To assist in maintaining order and for the safety of county
employees and the inmates, the dept is providing the buyer with a list of specific
items to be procured. Little to no deviation from this list will be allowed. Under the
circumstances, what is the most appropriate type of specifications taht the buyer
should use? A. combination B. design C. brand name or approved equal D.
performance - ANSWER-brand name or approved
A Dept Manager has requested that the Procurement Dept issue a request for bids
for their yearly supply of pipe and fittings. The buyer researched the market and
found pricing for pipe and fittings remained relatively stable. What type of contract
should the buyer recommend? A. definite quantity term contract B. spot purchase C.
time and materials contract D. term contract - ANSWER-definite quantity term
contract
The Corrections Dept has a budget of $1,000,000 annually for the purchase of
frozen vegetables. The buyer will issue an invitation for bids. How should the budget
value be handled in the solicitation? A. should be included to help the bidders
understand their effort or quality B. should be included to create a level playing field
which enhances the quality and competitiveness of responses C. it is nonessential
information for formulating a bid for this type of procurement D. including the budget
will tend to push up the bid values - ANSWER-should be included to create a level
playing field which enhances the quality and competitiveness of responses
An agency issued an invitation to tender with the lowest responsive and responsible
bidder as criteria for award. Four contractors submitted bids. The low bidder was a
contractor with whom the entity had documented performance issues in the past.
The last contract had ended with a show cause letter for poor performance when the
contract term ended. What would be the most appropriate step for the entity to take
to ensure the project will be completed on time and within budget? A. bypass the low
bid and award to the next responsive and responsible bidder B. conduct a post
award startup and conference C. conduct a briefing D. issue a conditional award
subject to contractor submitting a larger performance bond than originally requested
- ANSWER-conduct a post award startup and conference
The procurement professional was tasked with organizing a negotiation with a new
contractor for a long term contract for the supply of widgets. Neither side will budge
on some moderate issues. What planning activity could the official have put more
effort into to avoid this impasse? A. conducting a mock negotiation B. analyzing the
other side's tactics C. generating a variety of options D. designing optimal solutions -
ANSWER-generating a variety of options
During the negotiation, it may be necessary to do which of the following? A. hide
your intentions from the other team B. rigidly adhere to specific details C. anticipate
the other party's tactics and plan counter-tactics D. adjourn and conduct
brainstorming sessions to develop team options - ANSWER-anticipate the other
party's tactics and plan counter-tactics
, A buyer is meeting with a new supplier for the first time to begin negotiating a
maintenance contract for the company's products and equipment. What key items
should the buyer cover with the supplier? A. terms and conditions of that contract B.
agency procedures C. supplier handbook D. contractual terms and the supplier
guidelines developed by the entity - ANSWER-contractual terms and the supplier
guidelines developed by the entity
What is the responsibility of a procurement professional when conducting a
negotiation? A. achieve the agency's expected results at all costs B. document,
record and acknowledge each step of the process C. ensure that all members of the
negotiation team have rehearsed strategies and roles D. ensure that the other party
has a comfortable and amiable negotiation environment - ANSWER-document,
record and acknowledge each step of the process
On what are good negotiated agreements based? A. the interests of both parties B.
a balance of powers C. the position of both parties D. good friendships between both
parties - ANSWER-the interests of both parties
The agency team is anticipating a tough negotiation. What action should they take to
ensure that they are protecting themselves from making a bad agreement? A.
conduct a mock negotiation B. establish a bottom line C. develop a BATNA D. bring
in a mediator - ANSWER-develop a BATNA
A team is trying to reach an amicable agreement with a supplier. On what should
they focus? A. the positions of both sides B. mutual interests C. the bottom line D.
the problem - ANSWER-mutual interests
An agency is about to enter the negotiation of a complex agreement. What
guidelines should be used to choose the team? A. high profile managers who will
stand up to the other side B. a team member to match each of the members on the
other side's team C. a team of lawyers and financial analysis D. those who have
essential skills and knowledge relevant to the negotiation - ANSWER-those who
have essential skills and knowledge relevant to the negotiation
What signals the completion of the negotiation? A. an agreement reached at the
negotiation table B. a written and executed contract C. finalized negotiation
documentation D. selection of the type of contract to be used - ANSWER-a written
and executed contract
After the negotiation team is chosen what important preparatory step should be
taken next? A. establish the ground rules B. conduct a mock negotiation C. agree on
the goal of the negotiation D. determine who will document the negotiation -
ANSWER-establish the ground rules
A contractor has appealed a decision rendered by the authorities. What determines if
the contractor must continue working? A. contract termination clause B. contract
terms and conditions C. contractor's scope of work D. request for equitable
adjustment (REA) - ANSWER-contract terms and conditions
WITH COMPLETE ANSWERS
New kitchen equipment in the Governor's residence kitchen was competitively bid,
awarded and the order for the equipment has been placed. The Director of General
Services discovered that the Governor and First Lady will be out of residence for the
next three weeks. Knowing it would be easier for the Genral Services staff to install
the equipment with the Governor and First Lady away, the Director calls her
procurement officer to see if anything can be done to move the installation forward.
What should the procurement officer do? A. call the supplier to see if the order can
be expedited B. cancel the order and buy the equipment locally C. go forward with
the project as it is currently scheduled in the contract documents D. review the order
acknowledgment to check on the estimated ship date of the equipment - ANSWER-
call the supplier to see if the order can be expedited
The buyer contacts Widgets-R-Us to see if an item can be shipped sooner than what
had been originally contractually agreed upon. The supplier states they can deliver in
one week. What should the buyer do? A. thank the supplier and wait for the delivery
to arrive B. notify the ordering dept that the items will arrive in one week C. send the
supplier an amended purchase order to accept D. cancel the delivery - ANSWER-
send the supplier an amended purchase order to accept
A buyer ordered books from a contracted supplier, which would be used by students
when school begins in two months. The following Monday, she received confirmation
from the contractor confirming that the books have been received by the shipping
company; however on Tuesday, she is notified that the delivery is currently delayed
because the shipping company is experiencing a strike by its drivers. What would be
the buyer's best response to this situation? A. demand the contractor ship more
books with a different carrier in order to meet the delivery parameters set forth in the
contractual agreement B. declare this delay unforeseeable and allow the contractor a
reasonable amount of additional time for delivery C. declare this delay as grounds for
default and issue a cure letter to the contractor D. refer to tort law and procedures in
her jurisdiction - ANSWER-declare this delay unforeseeable and allow the contractor
a reasonable amount of additional time for delivery
The statewide master contract for furniture systems requires that the supplier
maintain safety stock levels that can accommodate the state's anticipated short-
notice requirements due to lack of warehouse space in remote areas of the state.
What type of inventory management is this? A. first in, first out B. min/max levels C.
last in, first out D. just in time - ANSWER-min/max levels
While conducting post award activities, the procurement staff realizes that the
delivery schedule is lagging behind. What should the buyer do to avoid problems
with the delivery requirements? A. expedite the deliveries B. remind the supplier of
the performance risk clause C. follow up with the supplier D. enact quality assurance
steps - ANSWER-follow up with the supplier
,What action should always be taken when an order is delinquent? A. document it B.
investigate it C. protest it D. accept it - ANSWER-document it
Good inventory management focuses on what goal? A. providing internal customers
with as many different choices as possible B. eventually discontinuing all goods
maintained in inventory C. minimizing expenses while maximizing supplies D.
shifting all supplies to just-in-time management - ANSWER-minimizing expenses
while maximizing supplies
The O-rings used with hydraulic cylinder pistons have a shelf life of 2 years. What
inventory methodology should the agency's warehouse use to issue these rings? A.
LIFO B. FIFO C. JIT D. Procurement cards - ANSWER-FIFO
Special chemical-resistant valves for the waste water treatment plant would be
classified as what type of item? A. Class A B. Class B C. Class C D. Unclassified -
ANSWER-Class A
What can a buyer learn from looking at an entity's strategic plan? A. how to respond
to political changes B. guidance in handling a current crisis C. how to respond to
technology changes D. the allocation of procurement resources - ANSWER-the
allocation of procurement resources
What is the purpose of a cost analysis? A. compares each price quoted the entity as
a result of the bid process B. an attempt to protect reasonable cost in a cost benefit
analysis C. helps determine the supplier's costs actually incurred for the nonstandard
items D. helps determine functional requirements at the lowest possible cost without
impacting need and suitability - ANSWER-helps determine the supplier's costs
actually incurred for the nonstandard items
The Sherriff's Dept is planning on acquiring a scanner to be used on work release
inmates entering and leaving the jail. The scanner will have a lifespan of 10 years.
The price for the scanner is $11,000. Maintenance must be performed on this
machine monthly to ensure accuracy. Monthly maintenance will be $150. What is the
life cycle cost for this entire purchase? A. $11,000 B. $29,000 C. $18,000 D. $36,000
- ANSWER-$29,000
Dept of Water Resources is preparing a bid document for a new and complex
composite water meter. What action should the buyer take to better ensure
responsive bids? A. use brand name or equivalent specifications B. determine the
industry standards for meter suppliers C. determine the life cycle cost of the meter D.
schedule a pre-bid conference - ANSWER-schedule a pre-bid conference
An agency is deciding whether to purchase new or used riding mowers. What is the
most appropriate analysis method to use to make this decision? A. historical price
analysis B. life cycle cost analysis C. cost analysis D. price analysis - ANSWER-life
cycle cost analysis
Five entity owned buildings are under renovation and the parts of these renovations
incude replacing the flooring. Each building has an estimated 4400 sq ft of floor
surface that will require new flooring. 65% will be tile and 35% will be hardwood. If
,the tile is $8.00 per sq ft for the supply and install, what is the estimated cost of this
project? A. $39,820 B. $418,000 C. $218,900 D. $199,100 - ANSWER-$199,100
The Sherriff's Dept is requesting that a solicitation be put out for commissary items
for the county jail. To assist in maintaining order and for the safety of county
employees and the inmates, the dept is providing the buyer with a list of specific
items to be procured. Little to no deviation from this list will be allowed. Under the
circumstances, what is the most appropriate type of specifications taht the buyer
should use? A. combination B. design C. brand name or approved equal D.
performance - ANSWER-brand name or approved
A Dept Manager has requested that the Procurement Dept issue a request for bids
for their yearly supply of pipe and fittings. The buyer researched the market and
found pricing for pipe and fittings remained relatively stable. What type of contract
should the buyer recommend? A. definite quantity term contract B. spot purchase C.
time and materials contract D. term contract - ANSWER-definite quantity term
contract
The Corrections Dept has a budget of $1,000,000 annually for the purchase of
frozen vegetables. The buyer will issue an invitation for bids. How should the budget
value be handled in the solicitation? A. should be included to help the bidders
understand their effort or quality B. should be included to create a level playing field
which enhances the quality and competitiveness of responses C. it is nonessential
information for formulating a bid for this type of procurement D. including the budget
will tend to push up the bid values - ANSWER-should be included to create a level
playing field which enhances the quality and competitiveness of responses
An agency issued an invitation to tender with the lowest responsive and responsible
bidder as criteria for award. Four contractors submitted bids. The low bidder was a
contractor with whom the entity had documented performance issues in the past.
The last contract had ended with a show cause letter for poor performance when the
contract term ended. What would be the most appropriate step for the entity to take
to ensure the project will be completed on time and within budget? A. bypass the low
bid and award to the next responsive and responsible bidder B. conduct a post
award startup and conference C. conduct a briefing D. issue a conditional award
subject to contractor submitting a larger performance bond than originally requested
- ANSWER-conduct a post award startup and conference
The procurement professional was tasked with organizing a negotiation with a new
contractor for a long term contract for the supply of widgets. Neither side will budge
on some moderate issues. What planning activity could the official have put more
effort into to avoid this impasse? A. conducting a mock negotiation B. analyzing the
other side's tactics C. generating a variety of options D. designing optimal solutions -
ANSWER-generating a variety of options
During the negotiation, it may be necessary to do which of the following? A. hide
your intentions from the other team B. rigidly adhere to specific details C. anticipate
the other party's tactics and plan counter-tactics D. adjourn and conduct
brainstorming sessions to develop team options - ANSWER-anticipate the other
party's tactics and plan counter-tactics
, A buyer is meeting with a new supplier for the first time to begin negotiating a
maintenance contract for the company's products and equipment. What key items
should the buyer cover with the supplier? A. terms and conditions of that contract B.
agency procedures C. supplier handbook D. contractual terms and the supplier
guidelines developed by the entity - ANSWER-contractual terms and the supplier
guidelines developed by the entity
What is the responsibility of a procurement professional when conducting a
negotiation? A. achieve the agency's expected results at all costs B. document,
record and acknowledge each step of the process C. ensure that all members of the
negotiation team have rehearsed strategies and roles D. ensure that the other party
has a comfortable and amiable negotiation environment - ANSWER-document,
record and acknowledge each step of the process
On what are good negotiated agreements based? A. the interests of both parties B.
a balance of powers C. the position of both parties D. good friendships between both
parties - ANSWER-the interests of both parties
The agency team is anticipating a tough negotiation. What action should they take to
ensure that they are protecting themselves from making a bad agreement? A.
conduct a mock negotiation B. establish a bottom line C. develop a BATNA D. bring
in a mediator - ANSWER-develop a BATNA
A team is trying to reach an amicable agreement with a supplier. On what should
they focus? A. the positions of both sides B. mutual interests C. the bottom line D.
the problem - ANSWER-mutual interests
An agency is about to enter the negotiation of a complex agreement. What
guidelines should be used to choose the team? A. high profile managers who will
stand up to the other side B. a team member to match each of the members on the
other side's team C. a team of lawyers and financial analysis D. those who have
essential skills and knowledge relevant to the negotiation - ANSWER-those who
have essential skills and knowledge relevant to the negotiation
What signals the completion of the negotiation? A. an agreement reached at the
negotiation table B. a written and executed contract C. finalized negotiation
documentation D. selection of the type of contract to be used - ANSWER-a written
and executed contract
After the negotiation team is chosen what important preparatory step should be
taken next? A. establish the ground rules B. conduct a mock negotiation C. agree on
the goal of the negotiation D. determine who will document the negotiation -
ANSWER-establish the ground rules
A contractor has appealed a decision rendered by the authorities. What determines if
the contractor must continue working? A. contract termination clause B. contract
terms and conditions C. contractor's scope of work D. request for equitable
adjustment (REA) - ANSWER-contract terms and conditions
