MUNICIPAL CLERK EXAM CH #4
QUESTIONS AND ANSWERS
What does the State Records Committee do? - ANSWER-Regulates
retention/disposition of all records consist of 5 members- State Treasurer, Attorney
Genera, State Auditor, DLGS, Chief of Archives
What does DORES do? - ANSWER-Division of the NJDOT - manage records &
forms, schedule/approval records retention, disposition and destruction, provides
record storage, provides image processing services
What does the state archives do? - ANSWER-research center for public records of
enduring historical value
Define a Records Management Program - ANSWER-Municipalities structure for the
life cycle and preservation of records in all mediums relating to all government
business transactions
What is the municipal clerks role in Record Management? - ANSWER-THey are
Records Officer and Manager responsible for implementing local archives and
records retention programs for a municipality as mandated by state
What is OPRA - ANSWER-Open Public Records Act - statute 47:1A-1 aka Right to
Know Act which allows public access to public records via inspection, examination or
copying unless exempt
Name some records that are exempt from OPRA public access request - ANSWER-
During a records disposition what is an example of an entity a record can be
transferred to. - ANSWER-library, museum or State archives
What is a record series - ANSWER-It is a group of records that are related or
identical and filed together
A descriptive listing of each record SERIES OR GROUP that includes pertinent data
and location is called the record - ANSWER-Inventory
What is an official record? - ANSWER-A record that is usually the original or
approved/certified copy
What are the 3 steps of a records life cycle - ANSWER-They are created/received
(reports, forms), maintained and disposed (destroyed, transferred, archived)
What are archive records - ANSWER-Frequently used used at least 1x month
required for business use often
Inactive records - ANSWER-
QUESTIONS AND ANSWERS
What does the State Records Committee do? - ANSWER-Regulates
retention/disposition of all records consist of 5 members- State Treasurer, Attorney
Genera, State Auditor, DLGS, Chief of Archives
What does DORES do? - ANSWER-Division of the NJDOT - manage records &
forms, schedule/approval records retention, disposition and destruction, provides
record storage, provides image processing services
What does the state archives do? - ANSWER-research center for public records of
enduring historical value
Define a Records Management Program - ANSWER-Municipalities structure for the
life cycle and preservation of records in all mediums relating to all government
business transactions
What is the municipal clerks role in Record Management? - ANSWER-THey are
Records Officer and Manager responsible for implementing local archives and
records retention programs for a municipality as mandated by state
What is OPRA - ANSWER-Open Public Records Act - statute 47:1A-1 aka Right to
Know Act which allows public access to public records via inspection, examination or
copying unless exempt
Name some records that are exempt from OPRA public access request - ANSWER-
During a records disposition what is an example of an entity a record can be
transferred to. - ANSWER-library, museum or State archives
What is a record series - ANSWER-It is a group of records that are related or
identical and filed together
A descriptive listing of each record SERIES OR GROUP that includes pertinent data
and location is called the record - ANSWER-Inventory
What is an official record? - ANSWER-A record that is usually the original or
approved/certified copy
What are the 3 steps of a records life cycle - ANSWER-They are created/received
(reports, forms), maintained and disposed (destroyed, transferred, archived)
What are archive records - ANSWER-Frequently used used at least 1x month
required for business use often
Inactive records - ANSWER-
