FCCM Study Set UPDATED ACTUAL
Exam Questions and CORRECT Answers
What are the Seven Stages of Public Procurement? - CORRECT ANSWER - (1) Need
Identification, (2) Pre-solicitation, (3) Solicitation Preparation, (4) Solicitation, (5) Response
Evaluation, (6) Contract Award, (7) Contract Management
Stage One of Procurement includes: - CORRECT ANSWER - Need Identification
Budget Identification
Purchasing Strategy
Categories of Purchases - CORRECT ANSWER - Emergency Purchases
Exceptional Purchases
Competitive Solicitations
Emergency Purchases - CORRECT ANSWER - Non-competitive; Delaying procurement
would cause substantial loss to the state or an immediate danger to public health, safety, or
welfare
Exceptional Purchases - CORRECT ANSWER - Non-competitive; have a statutory or rule
mandate for agencies to purchase from specific entities according to specific contracts; includes
RESPECT, PRIDE, State Term Contract, Alternative Contract Source, Single Source, Exempt
Commodities and Contractual Services
Competitive Solicitations - CORRECT ANSWER - Total cost of the commodities or
contractual services exceeds $35,000 (Category 2)
Pre-Solicitation Process - CORRECT ANSWER - Describe the pre-solicitation process
Identify the methods of competitive solicitation and when each is most appropriate to use
,What are the Solicitation Team Functions? - CORRECT ANSWER - Ensure the
competitive solicitation is conducted properly
Ensure that the solicitation will successfully meet the procurement need
Identify critical business requirements or public purpose
Define the scope of the procurement need
Conduct a market analysis
Estimate potential costs
What are the three Payment Methods? - CORRECT ANSWER - Cost reimbursement,
Fixed Price, Fixed Rate
Cost Reimbursement - CORRECT ANSWER - The provider submits a request for
reimbursement and is reimbursed for allowable cost incurred that are directly related to the
commodities or services in the contract/grant. Cost can only be reimbursed if payment has been
made.
Fixed Price - CORRECT ANSWER - The project is divided into specified intervals and
payment is distributed at those intervals as long as the provider meet the required minimum
performance at each interval. This method of payment should only be used with competitive
procurement projects and or when there are historical costs available to provide a baseline for
price.
Fixed Rate - CORRECT ANSWER - Payments are based on a fixed rate
What are the three competitive solicitation methods? - CORRECT ANSWER - Invitation
to bid (ITB), Requests for Proposals (RFP), Invitation to Negotiate (ITN)
What is the Focus of an ITB? - CORRECT ANSWER - Price
What is the focus of RFP? - CORRECT ANSWER - Price + Quality
, What is the focus of ITN? - CORRECT ANSWER - Best Value
What is cost analysis? - CORRECT ANSWER - Reviews and evaluates each budget line
item to determine if each item is: Allowable
Reasonable
Necessary
Allocable
When is a cost analysis required? - CORRECT ANSWER - Legally required for
agreements awarded on a noncompetitive basis. Best practice when competitively procured for
agreements with recipients/sub-recipients and cost reimbursement agreements.
Objectives of Stage 3 Solicitation Preparation Process? - CORRECT ANSWER - Identify
documents that are generally included in a competitive solicitation.
Describe the requirements for creating an evaluation and negotiation team
Competitive solicitations must include: - CORRECT ANSWER - General Instruction to
Respondents (PUR 1001) & General Contract Conditions (PUR 1000)
What competitive solicitation method is used for grants? - CORRECT ANSWER -
Request for Applications (RFA)
Competitive Solicitations generally include: - CORRECT ANSWER - Introduction and
Solicitation Goals
Technical Specifications/Scope of Work
Special Instructions to Respondents
Special Contact Conditions
Should the Procurement Officer serve on the evaluation team? - CORRECT ANSWER -
No
Exam Questions and CORRECT Answers
What are the Seven Stages of Public Procurement? - CORRECT ANSWER - (1) Need
Identification, (2) Pre-solicitation, (3) Solicitation Preparation, (4) Solicitation, (5) Response
Evaluation, (6) Contract Award, (7) Contract Management
Stage One of Procurement includes: - CORRECT ANSWER - Need Identification
Budget Identification
Purchasing Strategy
Categories of Purchases - CORRECT ANSWER - Emergency Purchases
Exceptional Purchases
Competitive Solicitations
Emergency Purchases - CORRECT ANSWER - Non-competitive; Delaying procurement
would cause substantial loss to the state or an immediate danger to public health, safety, or
welfare
Exceptional Purchases - CORRECT ANSWER - Non-competitive; have a statutory or rule
mandate for agencies to purchase from specific entities according to specific contracts; includes
RESPECT, PRIDE, State Term Contract, Alternative Contract Source, Single Source, Exempt
Commodities and Contractual Services
Competitive Solicitations - CORRECT ANSWER - Total cost of the commodities or
contractual services exceeds $35,000 (Category 2)
Pre-Solicitation Process - CORRECT ANSWER - Describe the pre-solicitation process
Identify the methods of competitive solicitation and when each is most appropriate to use
,What are the Solicitation Team Functions? - CORRECT ANSWER - Ensure the
competitive solicitation is conducted properly
Ensure that the solicitation will successfully meet the procurement need
Identify critical business requirements or public purpose
Define the scope of the procurement need
Conduct a market analysis
Estimate potential costs
What are the three Payment Methods? - CORRECT ANSWER - Cost reimbursement,
Fixed Price, Fixed Rate
Cost Reimbursement - CORRECT ANSWER - The provider submits a request for
reimbursement and is reimbursed for allowable cost incurred that are directly related to the
commodities or services in the contract/grant. Cost can only be reimbursed if payment has been
made.
Fixed Price - CORRECT ANSWER - The project is divided into specified intervals and
payment is distributed at those intervals as long as the provider meet the required minimum
performance at each interval. This method of payment should only be used with competitive
procurement projects and or when there are historical costs available to provide a baseline for
price.
Fixed Rate - CORRECT ANSWER - Payments are based on a fixed rate
What are the three competitive solicitation methods? - CORRECT ANSWER - Invitation
to bid (ITB), Requests for Proposals (RFP), Invitation to Negotiate (ITN)
What is the Focus of an ITB? - CORRECT ANSWER - Price
What is the focus of RFP? - CORRECT ANSWER - Price + Quality
, What is the focus of ITN? - CORRECT ANSWER - Best Value
What is cost analysis? - CORRECT ANSWER - Reviews and evaluates each budget line
item to determine if each item is: Allowable
Reasonable
Necessary
Allocable
When is a cost analysis required? - CORRECT ANSWER - Legally required for
agreements awarded on a noncompetitive basis. Best practice when competitively procured for
agreements with recipients/sub-recipients and cost reimbursement agreements.
Objectives of Stage 3 Solicitation Preparation Process? - CORRECT ANSWER - Identify
documents that are generally included in a competitive solicitation.
Describe the requirements for creating an evaluation and negotiation team
Competitive solicitations must include: - CORRECT ANSWER - General Instruction to
Respondents (PUR 1001) & General Contract Conditions (PUR 1000)
What competitive solicitation method is used for grants? - CORRECT ANSWER -
Request for Applications (RFA)
Competitive Solicitations generally include: - CORRECT ANSWER - Introduction and
Solicitation Goals
Technical Specifications/Scope of Work
Special Instructions to Respondents
Special Contact Conditions
Should the Procurement Officer serve on the evaluation team? - CORRECT ANSWER -
No
