FCCM Training UPDATED ACTUAL Exam
Questions and CORRECT Answers
Procurement - CORRECT ANSWER - Term used in the government for purchasing goods
or services, receiving and inspection, inventory management, contract administration, and
disposal/surplus
Seven Stages of Public Procurement - CORRECT ANSWER - 1. Need identification
2. Pre-solicitation
3. Solicitation preparation
4. Solicitation
5. Response Evaluation
6. Contract award
7. Contract management
Stage 1: Need Identification Process - CORRECT ANSWER - Identify the need for a
commodity/service and develop a plan to address that need. This stage includes:
-Need identification
-Budget identification
-Purchasing strategy
Categories of purchases - CORRECT ANSWER - -Emergency (non-competitive):
delaying would cause immediate danger
-Exceptional (non-competitive): Agencies are mandated to purchase from a specific entity
according to a contract
-Competitive solicitations
Stage 2: Pre-solicitation process - CORRECT ANSWER - Get background info to
determine which method of competitive solicitation is appropriate
,What does a solicitation team do? - CORRECT ANSWER - -Ensures that solicitation will
meet the procurement need
-Define scope of procurement
-Identify public purpose
-Conduct a market analysis
-Estimate potential costs
Procurement need - CORRECT ANSWER - An identified lack of commodity or service
Payment Methods - CORRECT ANSWER - Cost reimbursement
Fixed price
Fixed rate
A combo of the aforementioned payment methods
Cost reimbursement - CORRECT ANSWER - The service provider is reimbursed for
allowable commodities/services related to the contract/grant
Fixed price - CORRECT ANSWER - Payment for a service is distributed at specific
intervals (ex: weekly, monthly)
Fixed rate - CORRECT ANSWER - Payments are based on fixed rates, such as hourly rate
of pay or per unit delivered
Solicitation methods - CORRECT ANSWER - -Invitation to Bid (ITB): focused on price
-Request for Proposals (RFP): focused on price and quality
-Invitation to Negotiate (ITN): best value
Stage 3: Solicitation Preparation Process - CORRECT ANSWER - Preparing a competitive
solicitation before it is released to the vendor community. This stage includes:
, -Planning, drafting, and reviewing the solicitation
-Preparing the solicitation documents for posting
-Selecting the evaluation or negotiation teams
Competitive solicitations MUST include - CORRECT ANSWER - -General Instruction to
Respondents (PUR 1001)
-General Contract Conditions (PUR 1000)
Competitive solicitations GENERALLY include - CORRECT ANSWER - -An
introduction that explains the solicitation's goals
-Technical specifications/scope of work
-Special instructions to respondents (instructions may include how to respond, evaluation
criteria, basis of award criteria, timeline, and the identification of the procurement officer)
-Special contract conditions
Should the procurement officer serve on the evaluation team? - CORRECT ANSWER -
NO
If the solicitation is a category 4 or higher, how many members should be on the evaluation
team? - CORRECT ANSWER - Minimum of 3
Once a competitive solicitation is released, can members of an evaluation/negotiation team
discuss proposals or replies outside of a public meeting (including an informal phone call or
email)? - CORRECT ANSWER - NO
Stage 4: Solicitation process - CORRECT ANSWER - Goal is to release and manage a
competitive solicitation. Includes:
-Posting the solicitation document
-Responding to vendor questions
-Managing addenda to the solicitation document
Questions and CORRECT Answers
Procurement - CORRECT ANSWER - Term used in the government for purchasing goods
or services, receiving and inspection, inventory management, contract administration, and
disposal/surplus
Seven Stages of Public Procurement - CORRECT ANSWER - 1. Need identification
2. Pre-solicitation
3. Solicitation preparation
4. Solicitation
5. Response Evaluation
6. Contract award
7. Contract management
Stage 1: Need Identification Process - CORRECT ANSWER - Identify the need for a
commodity/service and develop a plan to address that need. This stage includes:
-Need identification
-Budget identification
-Purchasing strategy
Categories of purchases - CORRECT ANSWER - -Emergency (non-competitive):
delaying would cause immediate danger
-Exceptional (non-competitive): Agencies are mandated to purchase from a specific entity
according to a contract
-Competitive solicitations
Stage 2: Pre-solicitation process - CORRECT ANSWER - Get background info to
determine which method of competitive solicitation is appropriate
,What does a solicitation team do? - CORRECT ANSWER - -Ensures that solicitation will
meet the procurement need
-Define scope of procurement
-Identify public purpose
-Conduct a market analysis
-Estimate potential costs
Procurement need - CORRECT ANSWER - An identified lack of commodity or service
Payment Methods - CORRECT ANSWER - Cost reimbursement
Fixed price
Fixed rate
A combo of the aforementioned payment methods
Cost reimbursement - CORRECT ANSWER - The service provider is reimbursed for
allowable commodities/services related to the contract/grant
Fixed price - CORRECT ANSWER - Payment for a service is distributed at specific
intervals (ex: weekly, monthly)
Fixed rate - CORRECT ANSWER - Payments are based on fixed rates, such as hourly rate
of pay or per unit delivered
Solicitation methods - CORRECT ANSWER - -Invitation to Bid (ITB): focused on price
-Request for Proposals (RFP): focused on price and quality
-Invitation to Negotiate (ITN): best value
Stage 3: Solicitation Preparation Process - CORRECT ANSWER - Preparing a competitive
solicitation before it is released to the vendor community. This stage includes:
, -Planning, drafting, and reviewing the solicitation
-Preparing the solicitation documents for posting
-Selecting the evaluation or negotiation teams
Competitive solicitations MUST include - CORRECT ANSWER - -General Instruction to
Respondents (PUR 1001)
-General Contract Conditions (PUR 1000)
Competitive solicitations GENERALLY include - CORRECT ANSWER - -An
introduction that explains the solicitation's goals
-Technical specifications/scope of work
-Special instructions to respondents (instructions may include how to respond, evaluation
criteria, basis of award criteria, timeline, and the identification of the procurement officer)
-Special contract conditions
Should the procurement officer serve on the evaluation team? - CORRECT ANSWER -
NO
If the solicitation is a category 4 or higher, how many members should be on the evaluation
team? - CORRECT ANSWER - Minimum of 3
Once a competitive solicitation is released, can members of an evaluation/negotiation team
discuss proposals or replies outside of a public meeting (including an informal phone call or
email)? - CORRECT ANSWER - NO
Stage 4: Solicitation process - CORRECT ANSWER - Goal is to release and manage a
competitive solicitation. Includes:
-Posting the solicitation document
-Responding to vendor questions
-Managing addenda to the solicitation document
