WEDDING PLANNING FINAL EXAM
QUESTIONS AND ANSWERS
Why is it a good idea to join industry organizations? - Answer-Very good idea to join
even if to only utilize as a networking opportunity.
Describe the end of sales/networking process - Answer-1. ALWAYS follow up-
handwritten note is ideal
2. End with something that encourages them to reply to your follow up.
What are the 4 different types of companies? - Answer-1. sole proprietorship
2. partnership
3. corporation or LLC
4. S corporation
Sole Proprietorship - Answer-A company with one owner.
Pros: quick, inexpensive
Cons: owner/business are one entity
Partnership - Answer-A company with multiple (usually two) owners. If the owners
choose not to incorporate or file as an LLC, then it is automatically this type of company.
C Corporation vs. S Corporation - Answer-C (or "standard") corporations file with the
state/articles of incorporation and pay both registration fee and franchise taxes. S
corporations receive the benefits of both C corporations and sole
proprietorship/partnership, and doesn't pay federal income taxes.
What are the steps discussed in class needed for your business to become legal? -
Answer-1. register your business and business name
2. banking- DBA (Does Business As)
3. Must get a state business license
4. helpful to hire an attorney/CPA/someone who does taxes to help you set up your
company and the legal entity of your corporation/LLC
sales tax in the wedding industry - Answer-sales tax doesn't apply to services, therefore
most wedding planners don't charge sales taxes when charging clients
What should be included in client contacts? - Answer-1. duration of contract
2. detailed description of services
3. deadlines/consequences of missing deadlines
4. amount/terms of payment
5. conditions of contract termination
6. who will be paying for out of pocket expenses? (travel, gas, food, etc.)
7. Limits of Liability
, 8. ALL CHANGES IN WRITING!
Should the wedding planner sign vendor contracts on behalf of their client? - Answer-
NO
Limits of Liability - Answer-Wedding planners should included in contracts that they are
NOT liable for 3rd party vendor mistakes; wedding planner is only responsible for their
services.
What are the two types of insurance every wedding planner needs to have? - Answer-1.
General liability
2. E & O (Errors and Omissions)
What is the dollar value recommended for insurance policies? - Answer-$1 million
What are the 3 core vendors provided in your class notes? - Answer-1. Venue
2. Photography/Videography
3. Music/Band/Dj
Which of the 3 core vendors should be decided first? - Answer-Venue
Venue Importance? - Answer-This core vendor determines everything else about the
wedding. This includes: guest count/capacity, budget (what is included in the venue
cost?), style of the wedding.
What should photography contract include? - Answer-1. number of hours (min: 8 hours)
2. number of "shooters" (min: 2)
3. are albums or prints included? (usually included in packages)
4. are digital images included? if so how many? (common to get 800 included)
5. Rights to images for re-prints that are NON WATER MARKED
What are the options for ceremony and cocktail hour music (provided the same
musicians are used for both)? - Answer-Strings, harpist, guitarist, pianist, soloist/choir/dj
Define Wedding Guild - Answer-this is the ceremony music typically included in church
weddings.
What are the 3 parts of a ceremony to consider when timing the music for each? -
Answer-1. prelude (30 mins pre-ceremony)
2. processional (typically 3 songs)
3. recession (song as everyone exits down the aisle)
Band vs. DJ - Answer-budget/cost is usually the determining factor when deciding
between the two options.
QUESTIONS AND ANSWERS
Why is it a good idea to join industry organizations? - Answer-Very good idea to join
even if to only utilize as a networking opportunity.
Describe the end of sales/networking process - Answer-1. ALWAYS follow up-
handwritten note is ideal
2. End with something that encourages them to reply to your follow up.
What are the 4 different types of companies? - Answer-1. sole proprietorship
2. partnership
3. corporation or LLC
4. S corporation
Sole Proprietorship - Answer-A company with one owner.
Pros: quick, inexpensive
Cons: owner/business are one entity
Partnership - Answer-A company with multiple (usually two) owners. If the owners
choose not to incorporate or file as an LLC, then it is automatically this type of company.
C Corporation vs. S Corporation - Answer-C (or "standard") corporations file with the
state/articles of incorporation and pay both registration fee and franchise taxes. S
corporations receive the benefits of both C corporations and sole
proprietorship/partnership, and doesn't pay federal income taxes.
What are the steps discussed in class needed for your business to become legal? -
Answer-1. register your business and business name
2. banking- DBA (Does Business As)
3. Must get a state business license
4. helpful to hire an attorney/CPA/someone who does taxes to help you set up your
company and the legal entity of your corporation/LLC
sales tax in the wedding industry - Answer-sales tax doesn't apply to services, therefore
most wedding planners don't charge sales taxes when charging clients
What should be included in client contacts? - Answer-1. duration of contract
2. detailed description of services
3. deadlines/consequences of missing deadlines
4. amount/terms of payment
5. conditions of contract termination
6. who will be paying for out of pocket expenses? (travel, gas, food, etc.)
7. Limits of Liability
, 8. ALL CHANGES IN WRITING!
Should the wedding planner sign vendor contracts on behalf of their client? - Answer-
NO
Limits of Liability - Answer-Wedding planners should included in contracts that they are
NOT liable for 3rd party vendor mistakes; wedding planner is only responsible for their
services.
What are the two types of insurance every wedding planner needs to have? - Answer-1.
General liability
2. E & O (Errors and Omissions)
What is the dollar value recommended for insurance policies? - Answer-$1 million
What are the 3 core vendors provided in your class notes? - Answer-1. Venue
2. Photography/Videography
3. Music/Band/Dj
Which of the 3 core vendors should be decided first? - Answer-Venue
Venue Importance? - Answer-This core vendor determines everything else about the
wedding. This includes: guest count/capacity, budget (what is included in the venue
cost?), style of the wedding.
What should photography contract include? - Answer-1. number of hours (min: 8 hours)
2. number of "shooters" (min: 2)
3. are albums or prints included? (usually included in packages)
4. are digital images included? if so how many? (common to get 800 included)
5. Rights to images for re-prints that are NON WATER MARKED
What are the options for ceremony and cocktail hour music (provided the same
musicians are used for both)? - Answer-Strings, harpist, guitarist, pianist, soloist/choir/dj
Define Wedding Guild - Answer-this is the ceremony music typically included in church
weddings.
What are the 3 parts of a ceremony to consider when timing the music for each? -
Answer-1. prelude (30 mins pre-ceremony)
2. processional (typically 3 songs)
3. recession (song as everyone exits down the aisle)
Band vs. DJ - Answer-budget/cost is usually the determining factor when deciding
between the two options.
