EVENT PLANNING IAP FINAL EXAM
CHAPTER #2 QUESTIONS AND
ANSWERS
horseshoe - Answer-type of room set up that works well with small groups of 24 or
fewer; participants can see everyone else, and the presenter can move freely
throughout the room
E shape - Answer-type of room set up which is commonly used to accommodate more
people; it does not allow everyone to easily see all the other participants
T shape - Answer-type of room set up that is sometimes used for small meetings; if
more work space is needed, the center row can be double tables
20 - Answer-For classroom style set up, the room should have about ___ square feet
per participant.
10 - Answer-Banquet rooms should allow for ___ square feet per person.
RFP (Request for Proposal) - Answer-a written document that outlines what you expect
from the facility and itemizes the services needed
site inspection - Answer-a visit to a venue to learn as much as possible about their
facilities
confirmation letter - Answer-less formal than a contract and provide the opportunity to
clearly outline plans for the use of a facility or service; allows an opportunity for any
misunderstandings of expectations to be cleared up before the actual event
name of planner and client
event date
outline of space, services, and equipment
special considerations
payments
request for signature - Answer-a confirmation letter should include:
pre-event meeting - Answer-a meeting of all individuals involved in the execution of the
event to help ensure its success
vendors - Answer-sellers of merchandise or services that may be used before, during or
after an event
price
CHAPTER #2 QUESTIONS AND
ANSWERS
horseshoe - Answer-type of room set up that works well with small groups of 24 or
fewer; participants can see everyone else, and the presenter can move freely
throughout the room
E shape - Answer-type of room set up which is commonly used to accommodate more
people; it does not allow everyone to easily see all the other participants
T shape - Answer-type of room set up that is sometimes used for small meetings; if
more work space is needed, the center row can be double tables
20 - Answer-For classroom style set up, the room should have about ___ square feet
per participant.
10 - Answer-Banquet rooms should allow for ___ square feet per person.
RFP (Request for Proposal) - Answer-a written document that outlines what you expect
from the facility and itemizes the services needed
site inspection - Answer-a visit to a venue to learn as much as possible about their
facilities
confirmation letter - Answer-less formal than a contract and provide the opportunity to
clearly outline plans for the use of a facility or service; allows an opportunity for any
misunderstandings of expectations to be cleared up before the actual event
name of planner and client
event date
outline of space, services, and equipment
special considerations
payments
request for signature - Answer-a confirmation letter should include:
pre-event meeting - Answer-a meeting of all individuals involved in the execution of the
event to help ensure its success
vendors - Answer-sellers of merchandise or services that may be used before, during or
after an event
price
