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IRS requires - ✔✔marital status and allowances are obtained from Form W-4
Major Payroll Tasks - ✔✔Compliance with federal, state and local regulations
Timely and accurate issuance of paychecks
Periodic reporting
Record retention
Control and Security
Federal Requirements for a Master File - Employee Data - ✔✔Name
Address
Gender
Birth date
SSN
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,Occupation
State where services rendered
Federal Requirements for a Master File - Employment Data - ✔✔Hire date
Termination date
Payment date
Basic or hourly rate of pay
Additions/deductions from pay
Frequency of payment
Hours worked/ day
Hours worked/ week
Workweek
Straight time hours/ pay
Overtime hours/ pay
Shift premiums
Federal Requirements for a Master File - Tax and Payroll Data - ✔✔Allowances claimed
Marital status
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, Federal Requirements for a Master File - Both Payroll Period and Calendar Year -
✔✔Total wages subject to federal, state, and local income taxes
Total Wages subject to Social Security tax and Medicare tax
Total remuneration
Total Federal Income tax withheld
Total social security tax withheld
Total Medicare tax withheld
Tax paid by employer but not deducted from wages
What must be kept in a Master File? - ✔✔Employee Name
Address
Gender
Birth date
SSN
Occupation
State where services rendered
Employment Hire date
Termination date
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