Records Management Exam UPDATED
Exam Questions and CORRECT Answers
Place the stages of the information life cycle in the correct order. - CORRECT ANSWER -
Creation or Receipt
Distribution and Use
Storage and Maintenance
Retention and Disposition
Archival Preservation or Destruction
True or False: Records management is a specialized business discipline. It is concerned with the
systematic analysis and control of recorded information, which includes any and all information
created, received, maintained, or used by an organization pursuant to its mission, operations, and
activities. - CORRECT ANSWER - True
True or False: All records contain information, but not all information-bearing objects are
considered records. - CORRECT ANSWER - True
As the owner of its records, an organization is solely empowered to make decisions about which
of the following? - CORRECT ANSWER - storage, distribution, control, protection,
retention, destruction, use
According to Franks, who was the primary driver for records management in the United States? -
CORRECT ANSWER - federal government
True or False: Email systems are communication systems, not management systems. -
CORRECT ANSWER - True
According to the U.S. Federal Definition of a Records, which of these is not a record? Choose all
that apply. - CORRECT ANSWER - library or museum material collected for information
or exhibition purposes, duplicate copies of documents maintained in the same file
,True or False: Human beings began documenting their experiences with the creation of the
Gutenberg Press. - CORRECT ANSWER - False
Records management is closely aligned with which of the following disciplines. Choose all that
apply. - CORRECT ANSWER - Information technology, Knowledge management, Library
science, Archival administration
Which of the following are non-records? Select all that apply. - CORRECT ANSWER -a
newspaper article about the organization, company-wide bulletin received via email blast,
reference copy of annual report, drafts of letters
A retention-focused data collection initiative involves the following work steps: - CORRECT
ANSWER - The records manager must develop a data collection plan and timetable
The records manager must prepare a data collection instrument, either an interview script or a
questionnaire
The records manager must tabulate the results
The importance of identifying various records series is - CORRECT ANSWER - it is used
in the development of the retention schedule.
True or False: The data collection process gathers and evaluates information about the nature,
quantity, storage conditions, business use, and perceived value of an organization's records. -
CORRECT ANSWER - True
True or False: When an organization receives a discovery notice, it is the responsibility of the
records manager to issue a litigation hold. - CORRECT ANSWER - False
True or False: In conducting a records inventory, records management staff work directly with
department coordinators to identify and describe records series. - CORRECT ANSWER -
True
, A/an _____ is a significant, vital, or important record of continuing value to be protected,
managed, and retained according to established retention schedules - CORRECT
ANSWER - official record
When preparing an electronic records inventory, one should consider using - CORRECT
ANSWER - a data map.
True or False: The best records survey instrument is the questionnaire. - CORRECT
ANSWER - False
True or False: Staffing is one of the chief expenses in the records inventory process. -
CORRECT ANSWER - True
Which of the duties is not typical in an active filing room? - CORRECT ANSWER -
disposition
True or False: Records Centers are high-cost centralized area for housing and servicing inactive
or semi-active records whose reference rate does not warrant their retention in a prime office
space. - CORRECT ANSWER - False
A filing system encompasses all components related to the organization of records based on -
CORRECT ANSWER - procedures
supplies
equipment and facilities
The most widely used records center container stores approximately - CORRECT
ANSWER - one cubic foot of records.
An inactive record is a record that does not have to be readily available, which must be kept for
_____________ purposes. - CORRECT ANSWER - legal, fiscal and historical
Exam Questions and CORRECT Answers
Place the stages of the information life cycle in the correct order. - CORRECT ANSWER -
Creation or Receipt
Distribution and Use
Storage and Maintenance
Retention and Disposition
Archival Preservation or Destruction
True or False: Records management is a specialized business discipline. It is concerned with the
systematic analysis and control of recorded information, which includes any and all information
created, received, maintained, or used by an organization pursuant to its mission, operations, and
activities. - CORRECT ANSWER - True
True or False: All records contain information, but not all information-bearing objects are
considered records. - CORRECT ANSWER - True
As the owner of its records, an organization is solely empowered to make decisions about which
of the following? - CORRECT ANSWER - storage, distribution, control, protection,
retention, destruction, use
According to Franks, who was the primary driver for records management in the United States? -
CORRECT ANSWER - federal government
True or False: Email systems are communication systems, not management systems. -
CORRECT ANSWER - True
According to the U.S. Federal Definition of a Records, which of these is not a record? Choose all
that apply. - CORRECT ANSWER - library or museum material collected for information
or exhibition purposes, duplicate copies of documents maintained in the same file
,True or False: Human beings began documenting their experiences with the creation of the
Gutenberg Press. - CORRECT ANSWER - False
Records management is closely aligned with which of the following disciplines. Choose all that
apply. - CORRECT ANSWER - Information technology, Knowledge management, Library
science, Archival administration
Which of the following are non-records? Select all that apply. - CORRECT ANSWER -a
newspaper article about the organization, company-wide bulletin received via email blast,
reference copy of annual report, drafts of letters
A retention-focused data collection initiative involves the following work steps: - CORRECT
ANSWER - The records manager must develop a data collection plan and timetable
The records manager must prepare a data collection instrument, either an interview script or a
questionnaire
The records manager must tabulate the results
The importance of identifying various records series is - CORRECT ANSWER - it is used
in the development of the retention schedule.
True or False: The data collection process gathers and evaluates information about the nature,
quantity, storage conditions, business use, and perceived value of an organization's records. -
CORRECT ANSWER - True
True or False: When an organization receives a discovery notice, it is the responsibility of the
records manager to issue a litigation hold. - CORRECT ANSWER - False
True or False: In conducting a records inventory, records management staff work directly with
department coordinators to identify and describe records series. - CORRECT ANSWER -
True
, A/an _____ is a significant, vital, or important record of continuing value to be protected,
managed, and retained according to established retention schedules - CORRECT
ANSWER - official record
When preparing an electronic records inventory, one should consider using - CORRECT
ANSWER - a data map.
True or False: The best records survey instrument is the questionnaire. - CORRECT
ANSWER - False
True or False: Staffing is one of the chief expenses in the records inventory process. -
CORRECT ANSWER - True
Which of the duties is not typical in an active filing room? - CORRECT ANSWER -
disposition
True or False: Records Centers are high-cost centralized area for housing and servicing inactive
or semi-active records whose reference rate does not warrant their retention in a prime office
space. - CORRECT ANSWER - False
A filing system encompasses all components related to the organization of records based on -
CORRECT ANSWER - procedures
supplies
equipment and facilities
The most widely used records center container stores approximately - CORRECT
ANSWER - one cubic foot of records.
An inactive record is a record that does not have to be readily available, which must be kept for
_____________ purposes. - CORRECT ANSWER - legal, fiscal and historical
