GFEBS SPENDING CHAIN: PURCHASE REQUISITIONS WITH VERIFIED ANSWERS
1. Purchase Requi- • Serves as the PR initiator, receiving and validating re-
sition Processor quirements and entering the PR.
• The Purchase Requisition Processor also makes
changes and corrections to PRs as required.
• They coordinate with the Purchase Requisition Interface
Processing Monitor in the event of interface errors.
2. Purchase Requi- Validates inbound and outbound interfaces between
sition Interface GFEBS and partner systems and resolves issues as nec-
Processing Mon- essary.
itor
3. Purchase Requi- • Maintains a table of all Purchase Requisition Approvers.
sition Approval
Maintainer • The table helps ensure that the PR workflow sends the
PR to the appropriate Purchase Requisition Approvers
within an organization.
4. Purchase Requi- Reviews, validates, and approves PRs. the PR approval
sition Approver workflow carries the PR through a sequence of approvers
that always end with the Purchase Requisition Funds Cer-
tifier.
5. Purchase Requi- • This role is normally assigned to the Resource Manager
sition Funds Cer- (RM). PR Fund Certifiers ensure the proper funds are cited
tifier on the purchase requisition. Fund Certification is always
the last step in the approval process and results in a
commitment of funds.
• Carries the PR through a sequence of approvers that
always end with the Purchase Requisition Funds Certifier.
6. Contract Number (provide an example of the contract number
W91YTZ-12-C-0001) Contract number only required on
PRs interfacing to contracting. This must be in the header
text and will better assist contracting when awarding op-
tion years on a contract.
, GFEBS SPENDING CHAIN: PURCHASE REQUISITIONS WITH VERIFIED ANSWERS
7. Purchase Group Last 3 digits of the Contracting Offices DoDAAC i.e.
W91QV1.
The purchase group determines the contracting agency to
which the PR is routed to for award. This is a mandatory
field which will be used on all PR types.
The purpose of the purchase group on a outbound MIPR
is different and will be covered in the approval section of
this lesson.
8. Desired Vendor Cage Code for PRs going to contracting. If it is a new
requirement the cage code can be left blank.
Vendor Code for Misc Pay PRs. This is a mandatory field
as information is derived from the Vendor code to include
the payment information.
DoDAAC of performing activity for MIPRs
9. Material Group Commitment Item where cost will be captured. This is also
commonly referred to as the Element of Resource.
10. Account Assign- Commonly known as the line of accounting and always
ment includes a cost object which collects costs or revenue for
a particular purpose.
Examples of cost objects include a Cost Center (K), Inter-
nal Order (F) and a Work Breakdown Structure (P)
11. Plant 4 Alpha / Numeric Code which determines your location
for example JCK1 = Fort Jackson.
12. Requestor Do- The requestors DoDAAC is the activity who is requesting
DAAC the procurement of goods or services. This DoDAAC also
determines the approval.
13. Specific for SPS North American Industry Classification System (NAICS)
PRs determines what is being purchased. It can be found on
1. Purchase Requi- • Serves as the PR initiator, receiving and validating re-
sition Processor quirements and entering the PR.
• The Purchase Requisition Processor also makes
changes and corrections to PRs as required.
• They coordinate with the Purchase Requisition Interface
Processing Monitor in the event of interface errors.
2. Purchase Requi- Validates inbound and outbound interfaces between
sition Interface GFEBS and partner systems and resolves issues as nec-
Processing Mon- essary.
itor
3. Purchase Requi- • Maintains a table of all Purchase Requisition Approvers.
sition Approval
Maintainer • The table helps ensure that the PR workflow sends the
PR to the appropriate Purchase Requisition Approvers
within an organization.
4. Purchase Requi- Reviews, validates, and approves PRs. the PR approval
sition Approver workflow carries the PR through a sequence of approvers
that always end with the Purchase Requisition Funds Cer-
tifier.
5. Purchase Requi- • This role is normally assigned to the Resource Manager
sition Funds Cer- (RM). PR Fund Certifiers ensure the proper funds are cited
tifier on the purchase requisition. Fund Certification is always
the last step in the approval process and results in a
commitment of funds.
• Carries the PR through a sequence of approvers that
always end with the Purchase Requisition Funds Certifier.
6. Contract Number (provide an example of the contract number
W91YTZ-12-C-0001) Contract number only required on
PRs interfacing to contracting. This must be in the header
text and will better assist contracting when awarding op-
tion years on a contract.
, GFEBS SPENDING CHAIN: PURCHASE REQUISITIONS WITH VERIFIED ANSWERS
7. Purchase Group Last 3 digits of the Contracting Offices DoDAAC i.e.
W91QV1.
The purchase group determines the contracting agency to
which the PR is routed to for award. This is a mandatory
field which will be used on all PR types.
The purpose of the purchase group on a outbound MIPR
is different and will be covered in the approval section of
this lesson.
8. Desired Vendor Cage Code for PRs going to contracting. If it is a new
requirement the cage code can be left blank.
Vendor Code for Misc Pay PRs. This is a mandatory field
as information is derived from the Vendor code to include
the payment information.
DoDAAC of performing activity for MIPRs
9. Material Group Commitment Item where cost will be captured. This is also
commonly referred to as the Element of Resource.
10. Account Assign- Commonly known as the line of accounting and always
ment includes a cost object which collects costs or revenue for
a particular purpose.
Examples of cost objects include a Cost Center (K), Inter-
nal Order (F) and a Work Breakdown Structure (P)
11. Plant 4 Alpha / Numeric Code which determines your location
for example JCK1 = Fort Jackson.
12. Requestor Do- The requestors DoDAAC is the activity who is requesting
DAAC the procurement of goods or services. This DoDAAC also
determines the approval.
13. Specific for SPS North American Industry Classification System (NAICS)
PRs determines what is being purchased. It can be found on
